PA - SERVICES DE NETTOYAGE ET D’ENTRETIEN DE LA BASE BFC SHILO, MANITOBA

Advance Procurement Notice BASE JANITORIAL SERVICES CFB SHILO, MANITOBA (with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance that is anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project and Services

The Department of National Defence and Defence Construction Canada intends to put in place a contract to provide all labour, material, supervision and equipment to supply janitorial services at CFB Shilo, Manitoba.  In general, the work includes, but not limited to:

Janitorial cleaning services (internal and external elements)

General Requirements

wiped down of benches, exercise equipment and weight machines; dusting of blinds; vacuuming of curtains and drapery; cleaning/stocking of dispensers; cleaning and disinfecting of drinking fountains; spot clean/ replace of entrance mats and grates; floor strip/refinishing; vacuum and damp mop of flooring; vacuum (automatic type) pools; clean and disinfect pool deck; clean, damp mop and disinfect sauna room; cleaning and disinfect bathroom fixtures; waste removal; window cleaning

Other Tasks

carpet/furniture shampooing and steam cleaning

The approximate estimated cost for these services is $3,600,000.00 over two (2) years with the potential for three (3) additional one (1) year extensions and an increase in value up to $5,680,000.00. The estimated total potential value is approximately $9,280,000.00 over a possible five (5) year period.

It is anticipated that this solicitation will be initiated in April 2024.  This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).

Contract Award and Anticipated Security Requirements

In order to be eligible for contract award, a contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

for contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

Industrial Security Program (ISP) Sponsorship

Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that are interested in submitting or participating in a bid for this procurement and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP. Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process. To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:

Contract number SLSO2396; and Level of clearance requested to be sponsored for.

Sponsorship Process

Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractor to complete a sponsorship request package. Once DCC has determined that the contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the contractor based on the following timelines:

30 calendar days prior to planned tender closing, for DESIGNATED ORGANIZATION SCREENING (DOS).

Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the contractor will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

Questions

Any questions pertaining to the sponsoring process through the ISP can be addressed to

Telephone Number: (613) 998-8974; or Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to

Brad Jeaurond Coordinator, Contract Services Defence Construction Canada 204-765-3000, ext. 4094 Bradley.Jeaurond@dcc-cdc.gc.ca

Disclaimer

DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.