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Create free accountTrade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: PRICE & AVAILABILITY - MULTI-GAS DETECTOR KITS
W8486-12MGDK/A Anderson, Karen Telephone No. - (819) 956-5496 Fax No. - (819) 956-3814
1. Introduction The Department of National Defence (DND) is seeking Price and Availability (P&A) information for the replacement of our current fleet of confined space entry kits, which are used when entering or working in confined spaces where hazardous substances may be present.
1.1 Overview The new equipment will be used to identify oxygen levels, explosive vapour levels and common hazardous substances in wide variety of work locations under all weather conditions. Additionally, Canadian Forces (CF) personnel require the ability to detect the Lower Explosive Limit (LEL) and toxicity levels of heavy volatile organic compounds (HVOCs) such as jet fuels (JP5/JP8), and diesel. To address the two (2) different requirements, two (2) separate kits will be required, the first will be the standard four (4) gas confined space entry kit with the capability to add a fifth sensor, and the second kit will be the same as the first, but with the added capability of HVOC LEL detection.
1.2 Objectives of the P&A This request is issued to determine price and availability of existing Commercial Off-the Shelf (COTS) equipment that can meet the requirements detailed in the specification documents, which can be requested through the Contracting Authority. Note: These requirements are subject to change. This request is intended to solicit feedback from industry with respect to the matters described in this P&A. Respondents are requested to be as complete as possible in their responses. The accuracy of responses is crucial to ensure that DND can budget accordingly to allow this project to move forward with the replacement of the existing in-service Confined Space Entry Kits.
2. Nature of Price and Availability This is not a bid solicitation and this P&A will not result in the award of any contract. Procurement of the goods and services described in this P&A will not necessarily follow this request. Any procurement of the confined space entry kits will be in accordance with standard government procurement policies, i.e. formal Requests for Proposals (RFP).
Respondents and potential suppliers of any goods or services described in this P&A should not earmark stock or facilities, nor allocate resources, as a result of any information contained in this P&A. This P&A will not result in the creation of any source list; therefore, whether or not any supplier responds to this P&A will not preclude that supplier from participating in any future procurement.
3. Nature and Format of Responses Requested Respondents are requested to provide their comments, concerns and, where applicable, alternative recommendations regarding how the requirements described in the P&A could be satisfied. Respondents are also invited to provide comments regarding the content, format and/or organization of any draft documents included in this P&A. Respondents should list and explain any assumptions that they make in their responses.
4. Response Costs Canada will not reimburse any respondent for expenses incurred in responding to this P&A.
5. Treatment of Responses a) Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to develop or modify procurement strategies or any draft documents contained in this P&A. Canada will review all responses received by the P&A closing date. Canada may, in its discretion, review responses received after the P&A closing date. b) Review Team: A review team composed of representatives from the client and PWGSC will review the responses. Canada reserves the right to use any Government resources that it considers necessary to review any response. Not all members of the review team will necessarily review all responses. c) Confidentiality: Respondents should clearly mark any portions of their response that they consider proprietary or confidential. Canada will treat those portions of the responses as confidential. Individual responses will not be shared with other respondents. d) Post-Submission Review Meetings: Canada may request individual Post-Submission Review Meetings with respondents to provide clarity on information provided. If required, these will be held at the most appropriate location, to be determined at a later date. The intent of these meetings will be to provide an opportunity for a face-to-face discussion with respondents. Although respondents may request a meeting, and their request will be considered, Canada will determine whether it requires additional information from any given respondent and will schedule meetings accordingly. All such requests, by respondents, should be forwarded to the Contracting Authority.
6. Contents of This P&A Respondents are requested to note that the draft Statements of Work (SOWs) referenced below, remain works in progress and respondents should not assume that new clauses or requirements will not be added to any bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised. Comments regarding any aspect of the draft document are welcome.
This P&A contains the following documents: a) Pricing Worksheets in Annexes A and B. Respondents are requested to use it in their response to the P&A when answering questions Q1 to Q3 in Section 7 below, Questions to Industry. b) Draft Statements of Work (SOWs) in Annexes C and D. c) Deliverables lists in Annexes E and F.
7. Questions to Industry In response to this P&A, respondents are requested to provide the following information, which is grouped to enable the focusing of the information provided. A pricing worksheet has been provided in Annexes A and B to facilitate responding to Q1 to Q3.
Q1. The cost and lead time to provide the deliverables identified in the SOWs which are fully compliant with the Mandatory (specified as "shall") requirements.
Q2. The cost and lead time to provide Repair & overhaul (R&O), Software Support and In-Service support (e.g. Reach-back for CF personnel) for the two years and (2) additional periods of 48 months (each) and the cost for additional serials of Initial Cadre Training (ICT) and operator training.
Q3. Based on (Q1), the incremental cost of providing additional systems.
Q4. Respondents are encouraged to propose any enhancements to the Confined Space Entry Kit in addition to those specified by DND.
Q5. What is the recommended qty of calibration gas cylinders to provide support to the fleets for the initial two years from delivery?
8. Format of Responses a) Cover Page: If the response includes multiple volumes, respondents are requested to indicate on the front cover page of each volume the title of the response, the MERX identification number, the volume number and the full legal name of the respondent. b) Title Page: The first page of each volume of the response, after the cover page, should be the title page, which should contain: i) The title of the respondent's response and the volume number; ii) The name and address of the respondent; iii) The name, address and telephone number of the respondent's contact; iv) The date; and v) The P&A number. c) Numbering System: Each question has its own unique number - a prefix "Q" followed by a sequence number. Respondents are requested to prepare their response using a numbering system that corresponds to the one in this P&A. All references to descriptive material, technical manuals and brochures included as part of the response should be referenced accordingly. d) Number of Copies: Canada requests that respondents submit two soft copies, in the Word format, of their responses.
9. Enquiries Because this is not a bid solicitation, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential suppliers. However, respondents with questions regarding this P&A may direct their enquiries to the Contracting Authority.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No attachments listed in the open data.
No contact listed in the open data.