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Create free accountTrade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Lexum informatique juridique inc. 910-4200 boul. Saint-Laurent Montreal Quebec Canada H2W2R2 Nature of Requirements:
Please Note, for any additional information regarding this ACAN or to obtain copy of the criteria for assessment of the statement of capabilities, Please contact the following Contracting Authority:
Jonathan Vinet 819-956-2940 Jonathan.vinet@pwgsc-tpsgc.gc.ca
AUTOMATED LEGAL INFORMATION EXTRACTION SYSTEM
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
DEFINITION OF REQUIREMENTS
The Office of the Chief Military Judge requires commercial off- the- shelf software that allows the self- publishing of its legal decisions and other related documents on its website. The required software provides user friendly web-based administrative interface for DND staff to login, submit documents for online publishing and interacts with its decision website. The publication of a particular document on the website is immediate and documents are displayed in PDF and HTML formats. The administrative interface has flexible metadata fields that allow insertion of decision type, decision date, style of cause, neutral citation, etc. Browsing of legal decisions by collection, date and case name are provided, as well as a full text search engine providing advanced features such as stemming, auto-fill for exact match, auto-correction of queries, generation of search snippets and highlighting of search keywords in the body of search results. The software must meet the standards in the fields in accordance with The Preparation, Citation, and Distribution of Canadian Decisions guide, which was adopted by the Canadian Judicial Council. The software must also be Accessible and meet the WCAG-2 standard as required by the Treasury Board of Canada.
CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
Any interested supplier must demonstrate by way of a statement of capabilities that their product and services meet the following requirements:
M1 The software proposed to meet this requirement must be "off-the-shelf", meaning that each component of software is commercially available and requires no further research and development and is part of an existing product line with a field-proven operational history (that is, it has not simply been tested in a laboratory or experimental environment).
M2 The software must work and interoperate with the existing website of the Office of the Chief Military Judge website which is available at: http://www.jmc-cmj.forces.gc.ca. Transition from the homepage to the decision portion of the website has to be seamless from a user's perspective.
M3 The software must deliver, enable and support for users to immediately publish legal decisions and other related documents in both HTML and PDF (the two formats being identical in content) from original files available in Microsoft Word, Word Perfect, HTML and PDF formats.
M4 The software must deliver, enable and support the functionality for users to do at a minimum the following 3 modes of self-publishing of legal decisions and other related documents: 1. Manually via secured web-based management interfaces; 2. Via a parsing engine for automatic metadata extraction from the original document; and, 3. Via a web service In API for automated data entry from another database.
M5 The software must deliver enable and support the functionality for users to specify a flexible set of metadata for each legal decision published, including but not limited to: 1. Date; 2. Case name; 3. Neutral citation; 4. Report citation; 5. Other citations; 6. File no. (docket); 7. Decision makers; 8. Representatives; 9. Parties; 10. Subject; 11. Decision type; and, 12. Decision status.
M6 The software must deliver, enable and support the functionality for users to include all metadata values in a headnote to be displayed at the top of the corresponding decision
M7 The software must deliver, enable and support the functionality for users to include separate editing sections for legal decisions headnotes: 1. Case Summary; 2. Notes; 3. Internal Notes.
M8 The software must deliver, enable and support the functionality for users to generates two separate sections on the Office of the Chief Military Judge website in order to do the following: 1. For the publishing of legal decisions; and 2. For the publishing of other types of documents such as Bulletins, Press Releases, the Act or any other resource documents.
M9 The software must deliver, enable and support the functionality for users to create public webpages allowing the browsing, and display of legal decisions by the following: 1. Collection; 2. Subject; 3. Date; 4. Case Name; and, 5. Neutral citation.
M10 The software must deliver, enable and support a full text search engine indexing all published documents. A contextual search box must be included on all browsing pages of the website. The search engine must include the following features as a minimum: 1. An advanced search page allowing to simultaneously undertake full text and field queries (all metadata fields in use are searchable); 2. Support for boolean, wild card and proximity operators; 3. Stemming of search queries in order to locate closely related keywords; 4. Auto-fill feature providing quick links to search results corresponding exactly to the query terms being inputted; 5. Auto-correction of spelling or grammatical errors in search queries by proposing alternative queries; 6. Sorting of search results by relevance or by date; 7. Generation of search snippets, or short abstracts of each document including the most relevant sentences for each results; 8. Key words in context highlighted in bold in the search snippets; and 9. Key words in context highlighted in color in the HTML version of search results and the capacity to activate/inactivate each of them, as well as the capacity to browse among them.
M11 The software must deliver, enable and support the functionality for users to insert hyperlinks within the headnotes of legal decisions pointing to web documents.
M12 The software must deliver, enable and support the functionality for users to link legal decisions published on the Office of the Chief Military Judge website. The resulting links must be qualified and bilateral: insertion of a "Appeal Decision" link from Decision A to Decision B generates a "First Instance Decision" link from Decision B to Decision A.
M13 The software must deliver, enable and support the functionality for users to block the online indexing of legal decisions by web bots such as the Google Bot (Robots.txt file management).
M14 The software must deliver, enable and support web metrics solution in order for users to monitor and report on the usage of the decision portion of its website. The metrics must include and but not limited to the following: 1. type and origin of visits for various time frame; 2. pages and files accessed; 3. time span of visits; 4. point of entry to and point of departure from the website.
M15 The software must meet the standards of The Preparation, Citation, and Distribution of Canadian Decisions guide, which was adopted by the Canadian Judicial Council which is available online at
http://www.cjc-ccm.gc.ca/cmslib/Committee/JTAC/JTAC-Consolidation -of-Standards-2009-04-02-E.pdf.
M16 The software is accessible and is compliant to the WCAG-2 standard as required by the Treasury Board of Canada which is available online at http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601.
M17 The software must deliver, enable and support a web service Out API for the automatic feed of documents to third party databases such as the CanLII (The Canadian Legal Information Institute) website available at https://www.canlii.org and other online re-publishers of Canadian legal information.
M18 The software must deliver, enable, support and integrate awareness services such as an email notification list and RSS feeds in order for users to subscribe, unsubscribe and receive updates when new legal decisions are published on the Office of the Chief Military Judge website.
M19 The software must deliver, enable and support the functionality for processing documents written in Canadian English and Canadian French and must recognize Canadian French characters.
M20 The software must deliver, enable and support the functionality to generates bilingual websites in Canadian English and Canadian French, which includes: 1. The software must contain an ever-present toggle on every screen to allow the users the functionality to switch their Language of Preference. When the toggle is clicked the present screen must refresh in the newly selected language; 2. All Screen Content, administrator and User consoles, Error Messaging and Scripting must appear in the selected language until such time as the Users click on the toggle to alter the language again or such time as they sign out. 3. Upon subsequent sign-in, the Language of Preference selected from their Account must be observed.
M21 The software must deliver, enable and support system administration interface to be available in Canadian English and Canadian French and each user can define its preference within its user account.
M22 The software must be configurable in order to allow users to process new sources of documents and metadata to be retrieved and processed and relabeling of existing fields. Any adjustments to the data structure or the metadata set must be completed at the editorial level, without requiring additional software programming or external programming support.
M23 The supplier must have at least 5 years of verifiable expertise in processing complex legal documents, more specifically in publishing documents online such as judgments, factums, various motions, affidavits, etc. The supplier must be able to demonstrate in depth knowledge of Canadian standards for the citation and preparation of legal decisions.
M24 The supplier must be able to provide technical support in both English and French by telephone and email, from Monday to Friday.
M25 The supplier must be able to provide software updates to support the development of the various electronic formats.
M26 Call Centre Services must be provided in both Official Languages of Canada. The supplier must be able to provide training in both English and French to the system administrator.
M27 The supplier must be able to offer additional editorial services in order to support the Office of the Chief Military Judge when needed. Such services may include the publishing of documents by the supplier (including filling metadata values) or the scanning and processing of paper-based historical legal decisions.
M28 The Supplier must be able to import and publish the historical archives into the new software with minimum assistance from the personnel of the Office of the Chief Military Judge.
M29 The supplier must be able to host the software in Canada and guarantee an uptime of 99.5 % minimum with access to the servers via HTTP and SSL protocols and daily backups.
APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
This procurement is subject to the following trade agreement(s): a. Agreement on Internal Trade (AIT); b. North American Free Trade Agreement (NAFTA).
JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Decisia is the only known online platform dedicated to automated extraction of information from legal documents, meeting the standards in the field in accordance with The Preparation, Citation and Distribution of Canadian Decisions guide, which was adopted by the Canadian Judicial Council.
GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)
Section 6.d of the Government Contract Regulations is being invoked in this procurement as only one person or firm is capable of performing the contract.
EXCLUSION AND/OR LIMITED TENDERING REASONS
Annex 4.4 article 506.12(b) of the AIT is applicable on the basis of limited tendering where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists, respectively.
Article 1016.2(b) of NAFTA is applicable on the basis of limited tendering due to reasons where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
OWNERSHIP OF INTELLECTUAL PROPERTY
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
PERIOD OF THE PROPOSED CONTRACT AND DELIVERY DATE(S)
The proposed contract is for a period of 3 year, plus 2 one-year irrevocable options. All deliverables mentioned in the requirement must be delivered within 10 days of Contract award.
Lexum informatique juridique inc. 910-4200 boul. Saint-Laurent Montreal, Quebec H2W 2R2 Canada
SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. The conditions of the developer's shrink-wrap license are not acceptable to the Crown.
This software is proprietary, and the proposed Contractor must have the authority to negotiate the terms and conditions of the contract and the related software licensing terms including, but not limited to; limitation of liability, indemnification, transferability of license, termination/refund to the Crown. Documents may be submitted in either official language of Canada
INQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES
Jonathan Vinet 819.956.2940 Jonathan.vinet@pwgsc.gc.ca Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No amendments observed.
No attachments listed in the open data.
No contact listed in the open data.