DISPOSAL OF 155MM DUAL PURPOSE

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: DISPOSAL OF 155MM DUAL PURPOSE File Number: W8484-08XA23/A

Razeau, Ida-Marie Telephone No. (819) 956-0578 Fax No. - (819) 956-5650

Amendment 2, to change the closing date.

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Amendment 1, to attach the Statement of Work _________________________________________________________________ ____

Line1, DISPOSAL OF 155MM DUAL PURPOSE IMPROVED CONVENTIONAL MUNITIONS (DPICM) PROJECTILES

REQUEST FOR LETTERS OF INTEREST

1.0 BACKGROUND

The Department of National Defence (DND) maintains a large stockpile of ammunition. Periodically there is a requirement to dispose of ammunition that are surplus to requirements or are obsolete. The Government of Canada (GOC) has a requirement for an ammunition disposal capability.

In 1988, the Canadian Forces (CF) purchased the DPICM M483A1, 155mm Projectile, NSN: 1320-02-260-8720, which is designed to deliver 88 dual-purpose, anti-material / anti-personnel grenades. This ammunition has been declared surplus to requirements and requires proper disposal and demilitarization in an environmentally safe manner.

2.0 OBJECTIVE

The objective of this LOI is twofold. Firstly, it is to advise industry of DND's requirement for the demilitarization and disposal of the DPICM M48A3A1, 155 mm projectile and provide industry with an opportunity to provide statements of interest and capabilities in meeting the requirements and, secondly, to solicit assistance from industry in providing information, as requested below, to further develop the Statement of Work.

3.0 REQUEST FOR INFORMATION

Responses from industry are being sought which address the listed below:

A. The draft Statement of Work (SOW) is attached at Annex A. It details the total demilitarization and disposal requirements. In response to this LOI, your Company should indicate whether your company is capable and is interested in meeting the requirements as presently detailed in the SOW. As a minimum your reply should address the following:

a. Disposal Plan: Firms are requested to conduct a review of the SOW and provide their full Disposal Plan, which is to include, as minimum, the following:

i. proof of Controlled Goods and International Traffic in Arms Regulation (ITAR) authorization;

ii. identification of the Contractor's procedures, processes, tooling and equipment proposed to be used in the demilitarization and disposal of the munitions;

iii. a Flow Chart detailing the major steps to be taken to disassemble the munitions;

iv. the ammunition breakdown process for safe disposal of explosives and metal/plastic scrap;

v. the transportation plan to support the requirements;

vi. the disposal process for energetic and hazardous materials;

vii. the disposal process for scrap; and

viii. the process for "Certification of Disposal" and reporting to the DND Technical Authority;

b. Environmental Health and Safety (EHS): Firm are requested to provide the following EHS information pertaining to their proposed Disposal Plan:

i. a copy of any existing environmental assessments pertaining to the procedures, processes, tooling, equipment and facilities proposed to be used in the demilitarization and disposal of the munitions;

ii. a listing of required permits and licenses required to conduct the proposed disposal;

iii. a listing of legislations, regulations, codes or practice, bylaws associated with their proposed Disposal Plan;

iv. a description of the emissions and wastes associated with their Disposal plan;

v. a listing of significant EHS aspects associated with the proposed Disposal Plan, along with a description of their mitigation measures, monitoring system/method, cumulative impact of EHS aspects, follow-ups required;

vi. a brief description of the environmental management system in place, including any certifications obtained; and

vii. a brief description on how regulatory compliance is assured.

c. Corporate Capability: Firms are requested to demonstrate their past corporate experience in the area of ammunition demilitarization and disposal.

d. Timelines: Projected timeline to perform the full demilitarization and disposal from receipt of munitions to the issuance of certificate of destruction. And

e. Cost: It is requested that industry provide a preliminary cost estimate for this initiative.

B. Respondents are also encouraged to review the statement of work and provide general comments or questions as to:

i. the achievability of the requirements and suggest alternative approaches if applicable;

ii. identification of any areas of the requirement which could be deemed to be medium to high risk to achieve and why; and

iii. any suggested changes to the SOW to improve the clarity, feasibility and/or completeness of the SOW.

4.0 PROCUREMENT SCHEDULE

Base on the information contained in the responses to this LOI, the SOW and other aspects of this requirement will be refined and finalized, and it is expected that a Request for Proposal will be issued by Public Works and the Government Services Canada in the Fall of 2011.

5.0 NOTE TO INTERESTED FIRMS

This is not a bid solicitation and a contract will not result from this LOI.

Requirements are subject to change, based on the evolution of the SOW, which may be as a result of information provided in response to this LOI. Potential respondents are advised that any information submitted to Canada in response to the LOI may, or may not be used by Canada in the development of a subsequent competitive RFP.

The issuance of the LOI does not create an obligation for Canada to issue a subsequent RFP, and does not bind Canada legally or otherwise, to enter into any agreement or to accept or reject and suggestions form organizations. Canada reserves the right to accept or reject any or all comments received.

Respondents to this LOI should identify and submitted information that is to be considered as either company confidential or proprietary.

PWGSC and DND reserve the right to have further discussions with any individual companies at any time to further discuss issues of mutual concern and/or to clarify elements of a company's response. A company contact should be identified to facilitate this.

6.0 INQUIRES

All inquires and other communications related to this LOI shall be directed exclusively to the PWGSC Contract Authority. Entities that intend to respond to this LOI are requested to advise the PWGSC Contract Authority of their intention to respond, so they may be notified of any changes to the notice on MERX, which may occur during the posting period.

7.0 CLOSING DATE

Responses to the LOI should be submitted directly to the PWGSC Contract Authority on or before close of business XXXXXX, 2009. The response should preferably be sent electronically, however, two (2) hard copies are requested to be mailed within 3 days of closing.

8.0 CONTRACT AUTHORITY

Public Works and Government Services Canada

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.