Create a free account and describe your company. With the trial, CanPursue checks every opportunity against it and explains the fit.
Create free accountCreate a free account to see past contracts like this one: who won and at what price.
Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: No Vendor Name and Address: NAV CANADA 77 Metcalfe street Ottawa Ontario Canada K1P5L6 Nature of Requirements: ADVANCE CONTRACT AWARD NOTICE (ACAN):
Service and Maintenance of Canadian Air Defence Radio System (CADRS) Installations at Navigation Canada (NavCan) Sites
1. Definition of Requirement
1.1.1 Purpose
This Statement of Requirement (SOR) covers the requirements of the Department of National Defence (DND) related to the services and maintenance to be provided for the Canadian Ait Defence Radio System (CADRS) installations located at Navigation Canada (NavCan) sites.
1.1.2 Background
DND has a number of Air Defence Radio Systems installed at various locations throughout Canada. These installations provide 22 Wing North Bay the ability to control Canadian and Allied aircraft carrying out missions related to the defence of Canada and North America. These sites have been established to provide radio coverage across Canada to protect major population centers.
This document will identify the services and maintenance to be provided with respect to maintaining the CADRS installations at NavCan sites. This will provide 22 Wing North bay Air Defence Systems Maintenance (ADMS) with the ability to maintain a functional Air Defence radio network within Canada. Operational requirements have dictated the placement of these radios and any discussions on these requirements must be held keeping in mind a "need to know" restriction.
The work detailed in this SOR must be provided on a as needed and when required basis. as needed and when required basis. This must involve all eleven (11) sites as detailed below, 24 hours a day, 7 days a week, and 365 days a year for the duration of the contract. The sites are located in British Columbia, Northwest Territories, Alberta, Saskatchewan, Nunavut, Quebec and Labrador. Prior to release of specific site information, requirements as identified in Article 2 (Criteria for Assessment of the Statement of Capabilities) must be met.
1.3.1 Work Activities (Authorised through Task Authorisations - DND 626): Major activities required under this contract must consist of the following Work Items, unless otherwise authorised by 22 Wing ADSM. In case of non-Work Item changes ADSM will inform the DND Procurement Authority (PA) immediately by e-mail. Under normal operational scenarios 22 Wing ADSM will initiate a "trouble Ticket" but the maintenance organisation may also initiate a "Trouble Ticket" by contacting ADSM. Each "Trouble Ticket" will be authorised by the Duty Technician at 22 Wing ADSM whether the requirement is initiated by the site or 22 Wing.
1.3.2 No maintenance actions will take place until a "Trouble Ticket" has been raised. Upon completion of a "Trouble Ticket" the maintenance organisation will inform 22 Wing ADSM of the work that was carried out to rectify the ticket by Work Item.
1.3.3 Due to the nature of this system (CADRS), all work done under Work Item 1 and 2 are "Unscheduled Repairs" while Work Item 3 is a "Scheduled Repair". All costs related to work done under any Work Item, whether considered to be Scheduled or Unscheduled, must be completed at the contracted rates and mark-ups found in the resulting Contract.
1.3.4 Work Item 1: System Repairs
The Contractor's technical personnel must carry out system repairs when problems at a site have been identified and authorised by 22 Wing ADSM. This must include ordering of replacement parts from 22 Wing when required and the return of all parts following confirmation of site serviceability. The following list identifies the basic work required that includes, but is not limited to, the following:
A) Conduct verification of the equipment to isolate the fault(s): B) Replace faulty equipment after receipt of spares (refer to Article 1.5) C) Conduct serviceability tests in conjunction with 22 Wing ADSM; and D) Return all equipment ordered from ADSM, at DND's expense to the location identified by 22 Wing ADSM.
1.3.5 Work Item 2: Antenna Replacement
The Contractor's technical personnel must provide antenna replacement services upon request from DND or if during fault verification it is determined that the antenna needs replacement. DND will provide the replacement antenna and ship to the site or as directed by the technical personnel. The removed antenna must be returned to DND as directed by 22 Wing ADSM. Substitution of an antenna by a new type must not occur without the direct approval of the Technical Authority (TA). 1.3.6 Work Item 3: Equipment Modifications
The Contractor's technical personnel must perform equipment and system modifications in accordance with instructions that may be issued from time to time by the TA. Downtime to carry out the work must be arranged with 22 Wing ADSM who will open a "Trouble Ticket" for the work at each site. Upon completion of the modification the technical personnel will advise 22 Wing ADSM and again upon completion of serviceability testing.
1.3.6.1 Prior to the issue of any modification, it will be discussed with NavCan. This will allow time to ensure that the modification will not adversely affect NavCan equipment or systems after installation.
1.3.7 Work Item 4: Minor Repairs
This item will deal with all of those repairs that do not fall under the previous work items. These repairs shall only cover, but not be limited to, such efforts as connector repair/replacement, wiring or other minor work.
Under normal operational conditions, the Contractor will have four (4) hours form the time of being informed of site problems, to send technical personnel to investigate under the "Trouble Ticket" provided by 22 Wing ADSM. Technical personnel will identify the nature of the problem and request support if required under the appropriate Work Item. 22 Wing will respond accordingly and record the requirement and if necessary ship a spare kit or new antenna as required. Under these conditions the Contractor's technical personnel will repair the site as quickly as possible; scheduling it so that CADRS requirements are not taking precedence over NavCan issues.
1.4.1 During times of heightened security, 22 Wing personnel will inform the Contractor's technical personnel of this fact when advising of a "trouble Ticket". During these times of heightened security, the Contractor's response time will be shortened to one (1) hour. Should the Contractor not be able to respond within this time, this fact must be conveyed to 22 Wing ADSM and a response time suitable to both parties must be agreed to. The inability to respond within an hour must be an exception and not a routine function. Once at the site DND equipment repairs under heightened security must take priority over NavCan equipment.
When the Contractor is requested to repair a site under a "Trouble Ticket" the technical personnel must first determine that spares are necessary to complete the repair and they must contact 22 Wing ADSM. They are to inform 22 Wing of the kit required under either Work Item 1 or 2. A delivery destination must be provided to 22 Wing who will make arrangements to ship the kit to the location specified. Once the site has been repaired, the technical personnel must return the kit/antenna to the location specified by 22 Wing ADSM. Shipping costs to and from the site will be covered by DND.
The Contractor must provide a contact list that clearly identifies who should be called when problems exist at any CADRS site. The contact list must provide DND with the ability to reach the appropriate personnel 24 hours a day, 7 days a week and 365 days a year. Alternate contacts must also be provided in the event that the primary contacts cannot be reached.
1.6.1 The contact list must be amended whenever changes occur and that information provided to 22 Wing ADSM first and then the Contracting Authority and the DND PA.
2. Criteria for Assessment of the Statement of Capabilities
2.1 Minimum Essential Requirements
Any interested supplier must demonstrate by way of a Statement of Capabilities that it meets the following requirements:
A) The Bidder is certified to maintain and hold CTAT/ITAR equipment on behalf of DND; and B) Bidder's technical personnel must: - be qualified and experienced in maintaining DND Line-of-Site radio systems, - hold a DND Level II security clearance, - have Transport Canada "Airside" security clearances (see below for website information), and - have the necessary NavCan security clearances (Note: If in doubt, it is the Bidder's responsibility to contact NavCan for information).
The following websites are being provided with reference to Transport Canada security clearances.
www.TC.GC.CA/eng/aviationsecurity/TSCP-menu.htm Www.TC.GC.CA/eng/aviationsecurity/TSCP-113.htm
3. Applicability of Trade Agreements
This requirement comes under the Federal Supply Classification (FSC) 5826, Radio Navigation Equipment, Airborne, and, as such, is subject to the following Trade Agreements: AIT.
This requirement is not subject to the following Trade Agreements.
- NAFTA; - CPFTA; and - CCFTA.
4. Justification, Name and Address of the Proposed Contractor
It is the government's intention to award a Contract to NAV Canada (77 Metcalfe Street, Ottawa, Ontario, K1P 5L6), who is the only known supplier capable of performing this work.
5. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work").
6. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified: AIT / Article 506, para. 12(a).
7. Period of the Contract
The Work to be performed is for a three (3) year period. The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year period(s) under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.
8. Inquiries and Submission of Statements of Capabilities
Ricardo N. Mastantuono Supply Team Leader PWGSC, D&MP Sector, Electronics, Simulators and Defence Systems Division - QF Portage III 8C2 - 11 Laurier Street Gatineau, QC., Canada, K1A 0S5 Tel.: (819) 956-5771 Fax: (819) 956-5650 Email: Ricardo.Mastantuono@tpsgc-pwgsc.gc.ca Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No attachments listed in the open data.
No contact listed in the open data.