DRMIS PROF SVCS FOLLOW-ON SUPPORT

Trade Agreement: WTO-AGP/NAFTA/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: Defence Resource Management Information System (DRMIS) Integrated Support Services and SIGMA Integrated Support Services

W8474-126279/D Hradecky, Michael Telephone No. - (819) 956-1348

Public Works and Government Services Canada (PWGSC) Acquisitions Branch (AB)

Subject

Defence Resource Management Information System (DRMIS) Integrated Support Services SIGMA Integrated Support Services

Introduction

Public Works and Government Services Canada (PWGSC) and the Department of National Defence (DND) have engaged industry to obtain feedback on a procurement for the provision of Integrated Support Services for DND's Defence Resource Management Information System (DRMIS), between December 2012 and January 2014.

Due to the similar nature of the requirements, a decision was made to add the PWGSC Finance Group SIGMA requirement to the Request for Proposals (RFP) for the DND DRMIS Maintenance Support Services. As a result, a Contractor Selection Methodology needed to be determined that would allow the requirements of both DND and PWGSC Finance to be fulfilled.

PWGSC Procurement considered an approach which included a joint DND/PWGSC Finance technical evaluation as well as the award of two separate contracts to a single winning bidder. PWGSC issued a notice to the participating suppliers in the industry engagement process for this RFP advising them of the change to the RFP as well as the selection approach being considered. The suppliers identified certain risks which were considered and have been mitigated by the addition of a governance approach and specific contractual remedies to the draft contract terms and conditions.

Therefore the intended result of this RFP is to issue two separate contracts to one supplier to fulfill both requirements.

DRMIS Requirement (DND)

DND has an SAP-based integrated information system for the support of Materiel Acquisition and Support and Financial and Managerial Accounting business processes, as well as a number of other related processes. Implementation of this integrated information system involved the replacement of a large number of legacy systems with two main SAP R/3 based solutions: the Materiel Acquisition and Support Information System (MASIS) and the Financial and Managerial Accounting System (FMAS). In April 2010, these two systems were merged to establish a single core SAP ECC 6.0 based solution, known as the DRMIS. Further consolidation of business processes has occurred with the implementation of an SAP solution for supply chain functionality in the DRMIS, as well as the incorporation of other business processes including those related to real property management.

As the department continues to leverage DRMIS to meet evolving requirements, and as functionality is increased and organizational coverage is widened (for example, the integration into DRMIS of supply chain functionality and other business processes such as those related to real property management) it is expected that DRMIS will grow to over 30,000 users in the coming years. These future opportunities will allow the organization to achieve maximum benefit from its Enterprise Resource Planning (ERP) platforms.

Support Services may be required in support of the DRMIS activities for the following three scope categories:

(a) Steady-state In-service Support;

(b) Expansion of the DRMIS footprint; and

(c) Additional Work Requirements.

SIGMA Requirement (PWGSC)

Public Works and Government Services Canada (PWGSC) has implemented an integrated system that supports financial management, material management and project management business lines using the SAP Business Intelligence (BI) and SAP Productivity Pak.

SIGMA is a complex system with SAP at the core of the solution. It was initially implemented in 2008 to meet departmental financial and material management requirements and is currently being used by over 6,200 users located within PWGSC and in other government departments.

The department continues to leverage SIGMA to meet evolving requirements in order to achieve savings and operational efficiencies. With the integration of real property functionality into SIGMA, it is expected that SIGMA will grow to over 8,700 users in the coming years.

PWGSC continues to identify future opportunities that can allow the organization to achieve maximum benefit from its ERP platforms.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Agreement on Internal Trade (AIT), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Columbia Free Trade Agreement (CColFTA), and the Canada-Panama Free Trade Agreement (CPanFTA) if it is in force.

There is a security requirement associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. Bidders should consult the "Security Requirements for PWGSC Bid Solicitations - Instructions for Bidders" at (http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.html#a31)

All communications with the government regarding the Defence Resource Management Information System (DRMIS) Integrated Support Services and SIGMA Integrated Support Services RFP should be directed to:

Attention: Michael Hradecky E-mail: SIGRDetSIGMA.DRMISandSIGMA@tpsgc-pwgsc.gc.ca Telephone: 819-956-1348 Fax: 819-956-8303

Public Works and Government Services Canada Place du Portage, Phase III, 12C1-34 11 Laurier Street Gatineau, Quebec K1A 0S5

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.