Maintenance of Non-Proprietary Components of the Near Real Time Ship Detection Capability

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: NOTICE OF PROPOSED PROCUREMENT (NPP)

Descriptive Title: {Near Real Time Ship Detection (NRTSD) Capability - Non Proprietary Maintenance}

Description: DND's Project Polar Epsilon has been established to exploit information obtained from existing or emerging civil and/or commercial satellites, primarily RADARSAT-2. It will support Canadian defence by providing wide area surveillance over the ocean approaches to Canada, over Canada's Arctic region, and in foreign littoral areas where Canadian forces may be deployed.

DND has a requirement for the provision of Non Proprietary Maintenance Services for DND's NRTSD System. The requirement includes the provision of defined maintenance and support services, as well as the provision of maintenance and support services to be provided on an "as and when requested basis". Equipment to be maintained is installed at the following locations: - Halifax, Nova Scotia - DND East Coast Regional Joint Operations Centre; - Masstown, Nova Scotia - East Coast Satellite Data Downlink Site; - Aldergrove British Columbia - Central Processing Site and West Coast Satellite Data Downlink Site; - Esquimalt, British Columbia - DND West Coast Regional Joint Operations Centre; and, - Ottawa, Ontario - Canada Centre for Remote Sensing

The defined maintenance and support services include: - Contract management and contract management reporting; - Scheduled Maintenance for the Non Proprietary hardware and software components of the NRTSD System; - First Line Corrective Maintenance for the Non Proprietary hardware and software components of the NRTSD System at the Central Processing Site and West Coast Satellite Data Downlink Site; - Telephone and E-mail Technical and Engineering Support Services; - Configuration Management for Minor Changes to the NRTSD System; and, - Development, implementation and maintenance of a Service Requirement Request (SRR) database.

Services to be provided on an "As and When Requested" basis include: - Second and Third Line Corrective Maintenance for the Non Proprietary hardware and software components of the NRTSD System at all equipment installation sites; - Special investigations and technical studies; - Configuration Management for Major Changes to the NRTSD System; - Procurement of spares, - Upgrades and enhancements (Major changes) to the NRTSD System; - Investigation and engineering studies; and, - Operator and maintainer training.

The period of the resulting contract will be two years with three one year option periods. The estimated start date is 01 October 2012. Work is to be performed at the Contractor's facilities, and at the equipment installation sites identified above.

Bids will be technically evaluated in accordance with the evaluation criteria contained in the Request for Proposal. The lowest price responsive bid will be recommended for award of a contract.

The following mandatory requirements form part of the bid solicitation: 1. The Bidder must have within the last five (5) years, a minimum of twelve (12) months experience, providing Scheduled and Corrective Maintenance on at least one satellite ground system that receives and processes satellite data.

2. The Technical Bid must include the bidder's Work Plan for performance of the following portions of the Work: - Contract management tasks; - Scheduled Maintenance (all sites), and First Line Corrective Maintenance (Central Processing Site and West Coast Satellite Data Downlink Site); - Service Requirement Request (SRR) database development; and, - Technical and engineering telephone and E-mail support.

3. The Technical Bid must include the bidder's Configuration Management Plan (Initial Version).

4. The Bidder must identify at least one (1) Fully Qualified resource for each labour category specified in the Statement of Work for performance of the task authorized work. The labour categories are: - Senior Systems Engineer; - Intermediate Systems Engineer; - Senior Telecommunications Technician; and, - Intermediate Telecommunications Technician. An individual resource must not be proposed for more than one labour category.

5. The Bidder must identify at least one Fully Qualified resource from one of the above labour categories for purposes of performing First Line Corrective Maintenance at the Central Processing Site and West Coast Satellite Data Downlink Site. The proposed resources must be based out of a work location situated within 100 kilometers of the Central Processing Site and the West Coast Satellite Data Download Site.

6. The Bidder must request a copy of the Distributed Documentation that forms part of this bid solicitation.

Competition will be limited to firms meeting the Canadian Content Requirement. Ownership of Foreground Intellectual Property will vest with the contractor.

The bidder will be required to sign a confidentiality agreement in respect of the Distributed Documentation, before the documentation will be released to them. A tentative optional tour of the Central Processing Site and West Coast Satellite Data Downlink Site is scheduled for 10:00 hrs, 25 July, 2012.

At time of bidding, the bidder must hold a valid Designated Organization Screening (DOS) issued by the Canadian Industrial Security Directorate (CISD).

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.