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Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: The purpose of this amendment to the Notice of Proposed Procurement (NPP) is to extend the closing date of the solicitation period.
CFC EVENT MANAGEMENT SERVICES
W8160-130009/B York, Rochelle Telephone No. - (613) 998-8408 Fax No. - (613) 993-2581
The Canadian Forces College (CFC) requires support to plan, arrange and conduct events as part of its educational mandate, on an as and when requested basis. Events to be held at CFC include short programmes, symposiums, operational exercises and convocation ceremonies. Occasionally, these events are required to be held at other sites in Toronto or elsewhere in Canada. Events planned to be held outside CFC include operational exercises and programme trips, in the form of Experiential Learning Visits (ELVs), to Canadian and international cities to visit military, government, multinational and commercial institutions, facilities and think tanks.
The Identified User authorized to make call-ups against the Standing Offer is the Department of National Defence (DND) - Canadian Forces College (CFC).
The period for making call-ups against the Standing Offer is from August 12, 2013 to July 31, 2014. If the Standing Offer is authorized for use beyond the initial period, the Offeror offers to extend its offer for two additional one-year periods, from August 1, 2014 to July 31, 2015 and from August 1, 2015 to July 31, 2016.
One (1) Standing Offer will be issued as a result of this RFSO.
Individual call-ups against the Standing Offer must not exceed $500,000.00 (Applicable Taxes included).
The total cost to Canada resulting from call ups against the Standing Offer must not exceed the sum of $1,495,000.00 (Applicable Taxes excluded) unless otherwise authorized in writing by the Standing Offer Authority.
The requirement is limited to Canadian goods and/or services.
MANDATORY REQUIREMENTS
M.1 FINANCIAL OFFER
The Offeror must provide costing information strictly in accordance with Annex "B" Basis of Payment.
M.2 EXPERIENCE OF PROPOSED RESOURCES
The Offeror must identify three (3) resources - one (1) Primary Senior Event Manager and two (2) Back-up Senior Event Managers.
The Offeror must identify two (2) event management project samples for each of the Primary Senior Event Manager and the Back-up Senior Event Managers. The same event management project sample may not be used to demonstrate the experience of more than one proposed resource. An event planned by a Primary or Back-up Senior Event Manager on behalf of a firm other than the Offeror will be accepted.
For each event: The event start date must have been after July 1, 2008; The firm's assigned portion of the overall budget must have been at least $200,000 (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); A minimum of 100 delegates, including delegates having at least (1) of the following profiles: a) senior ranking (Major/Lieutenant-Commander or higher) domestic and foreign military officials; b) Government of Canada executives; or c) domestic or foreign private sector executives (Senior Management or higher), must have been in attendance; The firm must have been on-site for three (3) days or more. "On-site" is defined as one or more of the firm's resources having been at the event location(s) and/or travelling with the delegates; The provision of all of the following event management services must have been required: accommodations, hospitality, and transportation.
The Offeror must provide the following information for each of the six (6) event management project samples submitted: Name of the proposed Primary or Back-up Senior Event Manager responsible for managing the event; Client; Client contact; Description of the event; Event start date; Number of delegates in attendance; Profile of delegates in attendance [ie. the sector (private, public or military), ranks or positions, and country(ies) of origin of the delegates]; Number of days the firm was on-site; and List of events management services provided.
By submitting a project for evaluation, the Offeror confirms that the total dollar value of the project sample was as defined herein.
To better understand the event management project samples submitted for the mandatory criteria M.2, please complete the "M.2 Experience of Proposed Resources - Sample Fact Sheet", located in Appendix "1", for each of the six (6) samples.
M.3 EVENT MANAGEMENT PROJECTS
The Offeror must identify three (3) event management projects executed by the Offeror.
Each resource proposed in M.2 must have managed one (1) event. The same event management project sample may not be used to demonstrate the experience of more than one proposed resource. However, the Offeror may identify an event management project or projects which was/were previously identified under M.2 Experience of Proposed Resources. An event managed by a proposed resource on behalf of a firm other than the Offeror will not be accepted.
Two (2) of the events must have been located at international venues (ie. must have taken place outside of Canada). Of these two (2) international events, only one (1) may have been located within the United States of America.
For each event: The event start date must have been after July 1, 2008; The firm's assigned portion of the overall budget must have been at least $85,000 (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); A minimum of 40 delegates, including delegates having at least (1) of the following profiles: a) senior ranking (Major/Lieutenant-Commander or higher) domestic and foreign military officials; b) Government of Canada executives; or c) domestic or foreign private sector executives (Senior Management or higher), must have been in attendance; The firm must have been on-site for three (3) days or more. "On-site" is defined as one or more of the firm's resources having been at the event location(s) and/or travelling with the delegates; and The provision of all of the following event management services must have been required: accommodations, hospitality, and transportation.
The Offeror must provide the following information for each of the three (3) event management project samples submitted: Name of the proposed Primary or Back-up Senior Event Manager responsible for managing the event; Client; Client contact; Description of the event; Event start date; Event location; Number of delegates in attendance; Profile of delegates in attendance [ie. the sector (private, public or military), ranks or positions, and country(ies) of origin of the delegates]; Number of days the firm was on-site; and List of events management services provided.
By submitting a project for evaluation, the Offeror confirms that the total dollar value of the project sample was as defined herein.
The Offeror must provide a letter of reference for each of the three (3) event management project samples submitted. Each letter of reference must be from the client for the event management project sample and be addressed to the Offeror. The Senior Event Manager who worked on the project must be named in the letter of reference. The letter of reference must indicate the client's satisfaction with the performance of the Offeror, including the client's satisfaction with the Offeror's ability to adhere to their quoted budget.
To better understand the event management project samples submitted for the mandatory criteria M.3, please complete the "M.3 Experience of the Firm - Sample Fact Sheet", located in Appendix "2", for each of the three (3) samples.
M.4 EXPERIENCE OF THE FIRM
Been in business for a minimum of five (5) years, including a minimum of three (3) years specializing in the provision of event management services; and A physical place of business within Canada.
The number of years the firm has been in business; The number of years the firm has specialized in the provision of event management services; and The physical address(es) of the firm's places of business within Canada (including street address, city/town, province/territory and postal code for each).
M.5 LANGUAGE
The Offeror must confirm that the firm is capable of providing services to the event delegates in both official languages (English and French). As such, the Offeror must include a duly signed and dated copy of the Certification in the Technical Offer portion of the offer submission.
BASIS OF SELECTION
An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer with the lowest Bid Evaluation Value (BEV) will be recommended for issuance of a standing offer.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
The source reports 2 amendments. CanPursue observed 1 of them with dates.
No attachments listed in the open data.
No contact listed in the open data.