CFC Event Management Services

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: CANADIAN FORCES COLLEGE (CFC) EVENT MANAGEMENT SERVICES W8160-130009/A York, Rochelle Telephone No. - (613) 998-8408 Fax No. - (613) 993-2581

REQUEST FOR INDUSTRY COMMENTS (RFIC) ON THE PROCUREMENT STRATEGY FOR EVENT MANAGEMENT SERVICES FOR THE CANADIAN FORCES COLLEGE (CFC)

Responses must be submitted by 2:00 pm Eastern Daylight Savings Time on Friday, July 12, 2013

1. NATURE OF REQUEST FOR INDUSTRY COMMENTS

This is not a bid solicitation. This RFIC will not result in the award of any contract, therefore, potential suppliers of any goods or services described in the attached project outline should not earmark stock or facilities, nor allocate resources, as a result of any information contained in this RFIC. Nor will this RFIC result in the creation of any source list, therefore, whether or not any potential supplier responds to this RFIC will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFIC will not necessarily follow this RFIC. This RFIC is simply intended to solicit feedback from industry with respect to the matters described in this RFIC.

2. CONTENT OF THIS RFIC

This RFIC contains a draft Request for Standing Offer (RFSO). This document remains a work in progress and respondents should not assume that new clauses or requirements will not be added to any future bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised. Comments regarding any aspect of the document are welcome.

3. NATURE AND FORMAT OF RESPONSES REQUESTED

Respondents are requested to provide their comments, concerns, and, where applicable, any recommendations that could improve the procurement strategy. Respondents should explain any assumptions they make in their responses.

4. RESPONSE COSTS

Canada will not reimburse any respondent for expenses incurred in responding to this RFIC.

5. TREATMENT OF RESPONSES

Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to modify procurement strategies or any documents contained in this RFIC. Canada will review all responses received by the RFIC closing date. Canada may, in its discretion, review responses received after the RFIC closing date.

Review Team: A review team composed of representatives from PWGSC and, possibly, other government departments, will review the responses on behalf of Canada. Canada reserves the right to hire any independent consultant, or use any Government resources, which it deems necessary to review any response. Not all members of the review team will necessarily review all responses.

Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will treat those portions of the responses as confidential to the extent permitted by the Access to Information Act.

Follow-up Activity: Canada may, in its discretion, contact any respondents to follow up with additional questions or for clarification of any aspect of a response.

6. ENQUIRIES

Because this is not a bid solicitation, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential suppliers. However, respondents with questions regarding this RFIC may direct their enquiries to:

Rochelle York at 613-998-8408 or by email at: rochelle.york@pwgsc-tpsgc.gc.ca

7. SUBMISSION OF RESPONSES

Time and Place for Submission of Responses: Suppliers interested in providing a response should deliver it directly to the Contracting Authority by the time and date indicated on page 1 of this solicitation document. The preferred method of response is by email at:

rochelle.york@pwgsc-tpsgc.gc.ca

Responsibility for Timely Delivery: Timely delivery and correct direction of responses is the sole responsibility of the respondent. PWGSC will not assume or have transferred to it those responsibilities.

If you have any questions, please feel free to contact the Contracting Authority named above.

8. SOME SPECIFIC QUESTIONS

1. In your opinion, is a Standing Offer the appropriate procurement approach for the type of work described herein? 2. In your opinion, is the proposed Evaluation Criteria appropriate for the requirements described in the Statement of Work? If not, why? 3. In your opinion, are there any requirements and/or items, described in the Statement of Work (SOW) or Evaluation Criteria, that are unclear or that would unduly limit a qualified vendor's ability to submit a response?

9. DRAFT REQUEST FOR STANDING OFFER (RFSO)

Please see attached. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.