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Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: The purpose of this Amendment #001 to the Notice of Proposed Procurement (NPP) is to extend the closing date of the solicitation period.
CFC EVENT MANAGEMENT SERVICES
W8160-120001/A York, Rochelle Telephone No. - (613) 998-8408 Fax No. - (613) 993-2581
To provide the Canadian Forces College (CFC) with the planning, arranging and execution of events as part of its educational mandate. Events are to be held at CFC and include short programmes, symposiums, operational exercises and convocation ceremonies. Occasionally, these events are required to be held at other sites in Toronto or elsewhere in Canada. Events planned to be held outside CFC include operational exercises and programme trips, in the form of Field Study Exercises (FSEs), to Canadian and international cities to visit military, government, multinational and commercial institutions, facilities and think tanks.
The period of the Contract is from date of Contract to July 31, 2013 inclusive.
MANDATORY REQUIREMENTS
M.1 FINANCIAL PROPOSAL
The Bidder must provide costing information strictly in accordance with Annex "B" Basis of Payment.
M.2 EXPERIENCE OF PROPOSED RESOURCES
The Bidder must identify two (2) resources, a Primary Senior Event Manager and a Back-up Senior Event Manager.
The Bidder must identify three (3) event management project samples for each of the Primary Senior Event Manager and the Back-up Senior Event Manager. The same event management project sample may not be used to demonstrate the experience of both the Primary and the Back-up Senior Event Manager. An event planned by either the Primary or Back-up Senior Event Manager on behalf of a firm other than the Bidder will be accepted.
For each event: The event start date must have been after January 1, 2007; The firm's assigned portion of the overall budget must have been at least $200,000 (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); A minimum of 100 delegates, including delegates having at least (1) of the following profiles: a) senior ranking (Major/Lieutenant-Commander or higher) domestic and foreign military officials; b) Government of Canada executives; or c) domestic or foreign private sector executives (Senior Management or higher), must have been in attendance; One or more of the firm's resources must have been on-site for three (3) days or more. "On-site" is defined as at the event location(s) and/or travelling with the delegates; The provision of all of the following event management services was required: accommodations, hospitality, and transportation.
The Bidder must provide the following information for each of the six (6) event management project samples submitted: Name of the proposed Primary or Back-up Senior Event Manager responsible for managing the event; Client; Client contact; Description of the event; Event start date; Firm's assigned portion of the overall budget (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); Number of delegates in attendance; Profile of delegates in attendance [ie. the sector (private, public or military), ranks or positions, and country(ies) of origin of the delegates]; Number of days the firm was on-site; and List of events management services provided.
To better understand the event management project samples submitted for the mandatory criteria M.2, please complete the "M.2 Experience of Proposed Resources - Sample Fact Sheet", located in Appendix "1", for each of the six (6) samples.
M.3 EXPERIENCE OF THE FIRM
The Bidder must identify three (3) events management projects executed by the Bidder.
Two (2) of the events must have been managed by the Primary Senior Event Manager identified in M.2 and one (1) of the events must have been managed by the Back-up Senior Event Manager identified in M.2. The same events management project sample may not be used to demonstrate the experience of both the Primary and the Back-up Senior Event Manager. However, the Bidder may identify an events management project or projects which was/were previously identified under M.2 Experience of Proposed Resources. An event managed by either the Primary or Back-up Senior Event Manager on behalf of a firm other than the Bidder will not be accepted.
Two (2) of the events must have been located at international venues (ie. must have taken place outside of Canada). Of these two (2) international events, only one (1) may have been located within the United States of America.
For each event: The event start date must have been after January 1, 2007; The firm's assigned portion of the overall budget must have been at least $85,000 (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); A minimum of 40 delegates, including delegates having at least (1) of the following profiles: a) senior ranking (Major/Lieutenant-Commander or higher) domestic and foreign military officials; b) Government of Canada executives; or c) domestic or foreign private sector executives (Senior Management or higher), must have been in attendance; One or more of the firm's resources must have been on-site for three (3) days or more. "On-site" is defined as at the event location(s) and/or travelling with the delegates; and The provision of all of the following event management services was required: accommodations, hospitality, and transportation.
The Bidder must provide the following information for each of the three (3) event management project samples submitted: Name of the proposed Primary or Back-up Senior Event Manager responsible for managing the event; Client; Client contact; Description of the event; Event start date; Event location; Firm's assigned portion of the overall budget (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); Number of delegates in attendance; Profile of delegates in attendance [ie. the sector (private, public or military), ranks or positions, and country(ies) of origin of the delegates]; Number of days the firm was on-site; and List of events management services provided.
The Bidder must provide a letter of reference for two (2) of the three (3) event management project samples submitted. One letter of reference must be for one of the two events managed by the Primary Senior Event Manager and one letter of reference must be for the event managed by the Back-up Senior Event Manager. Each letter of reference must be from the client for the event management project sample and be addressed to the Bidder. The Senior Event Manager who worked on the project must be named in the letter of reference. The letter of reference must indicate the client's satisfaction with the performance of the Bidder, including the client's satisfaction with the Bidder's ability to adhere to their quoted budget.
To better understand the event management project samples submitted for the mandatory criteria M.3, please complete the "M.3 Experience of the Firm - Sample Fact Sheet", located in Appendix "2", for each of the three (3) samples.
M.4 LANGUAGE
The Bidder must confirm that the firm is capable of providing services to the event delegates in both official languages (English and French). As such, the Bidder must include a duly signed and dated copy of the Certification in the Technical Proposal portion of the bid submisison.
BASIS OF SELECTION
A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest Bid Evaluation Value (BEV) will be recommended for award of a contract.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No attachments listed in the open data.
No contact listed in the open data.