Class III Glovebox & Repurpose Inhalation Toxic Containment Systems - Ralston, AB

Trade Agreement: CETA / WTO-AGP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: GERMFREE 4 SUNSHINE BLVD ORMOND BEACH Florida United States 32174 Nature of Requirements:

1. ADVANCE CONTRACT AWARD NOTICE (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. DEFINITION OF THE REQUIREMENT

Defence Research and Development Canada (DRDC) - Suffield Research Centre has requirements for the following:

2.1 Acquisition of Class III Horizontal Multi-Stage Glovebox

Design, manufacture, supply, delivery, installation, and commissioning of one (1) Class III Horizontal Multi-Stage Glovebox, that must be used with an existing fume hood. The glovebox must have combined High Efficiency Particulate Air (HEPA) and carbon filtration due to the highly toxic nature of the work to be done in it.

Due to space constraints with the existing fume hood the glovebox must be modular, portable, and have a small form factor.

2.2 Repurpose Inhalation Toxic Containment Systems

Renovation of a high toxicity suite chemical laboratory, as follows

2.2.1 Glovebox, Attached to Custom Fume Hood (Glovebox A)

Design, fabrication, modification, supply, delivery, installation, and commissioning of one (1) Germfree Model DGB-45 glovebox owned by DRDC - SRC. Glovebox A must be attached to the Custom Fume Hood.

2.2.2 Glovebox, Independent (Glovebox B)

Design, fabrication, modification, supply, delivery, installation, and commissioning of one (1) Germfree Model DGB-45 glovebox owned by DRDC - SRC.

2.2.3 Custom Fume Hood

Design, manufacture, supply, delivery, installation, and commissioning of one (1) Custom Fume Hood to be attached to Glovebox A.

3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS)

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

3.1 Acquisition of Class III Horizontal Multi-Stage Glovebox

The Contractor must provide one (1) custom Class III Horizontal Multi-Stage Glovebox that meets the following specifications:

M1 = Glovebox must consist of Main Chamber, Test Chamber, and Pass Through Chamber M2 = Dimensions must be less than 50cm in depth x 200cm in width, 74cm high (at fume hood rear) and 80cm high (at fume hood front - by sash) M3 = Biological and chemical class III glovebox/filtration system must meet National Science Foundation (NSF)/American National Standards Institute (ANSI) 49-2016 standards certification levels M4 = Must include two (2) new Combined HEPA (removes particles less than 0.1 microns) / Carbon (ASZM-TEDA) filters. They must meet MIL STD 282-T105/EAF1284. M5 = Must include two (2) new HEPA (removes particles less than 0.1 microns) filters for any intake port M6 = Power requirement must be 115VAC, 60Hz, 12A M7 = Must have four (4) x 15A/20A duplex plugs in Main Chamber; two (2) on each side OR four (4) along back wall M8 = Must meet Canadian Standards Association (CSA) OR Canadian Electrical Code (CEC), current edition - or equivalent M9 = Must have Light Emitting Diode (LED) strip lighting inside Main Chamber M10 = Must include two (2) sets of new butyl gloves* (quantity = 3) for Main Chamber and Test Chamber M11 = Must include two (2) years warranty to fully cover manufacturer defects M12 = Installation Manual: must supply one (1) hardcopy and one (1) electronic pdf copy manuals that details how to assemble the custom glovebox, including utility requirements M13 = Operation and Maintenance Manual: must supply one (1) hardcopy and one (1) electronic pdf copy manuals describing the system, its building support needs, maintenance requirements, part numbers for replacement parts, and consumables

3.2. Glovebox, Attached to Custom Fume Hood (Glovebox A)

DRDC - SRC is in possession two (2) Large Germfree Gloveboxes, the Contractor must make modifications to one (1) of the gloveboxes (Glovebox A) as follows:

M1 = Depth: box depth must be reduced by 27cm / 10 inches M2 = Airline Ports: port for three (3) additional 3/8" air lines must be added in lower glovebox M3 = Electrical: two (2) x 120V/15A electrical drops must be added in the lower glovebox M4 = Cable Connections: must have four (4) x 3/8" connections between upper and lower gloveboxes M5 = Face Plates: must have face plates with 6-8 glove ports on front and back of glovebox M6 = Pass Through Cover: must be glass with glove port for pass through to glovebox M7 = Glass Cover: must have internal glass cover to light blast(s) M8 = Alignment: must use Rapid Transport Pod (RTP) panel. Separation between glovebox and fume hood must not exceed 17.75cm Separation between glovebox and fume hood must not exceed 17.75cm M9= Gloves: must include one (1) pair of butyl rubber gloves for each - glove port of main, bottom, and pass through M10 = Controls: must include control panel for operation of glovebox and monitoring of pressure M11 = Certification: must meet ASME ANSI N510 certification levels M12 = Must include one (1) set of spare butyl gloves for main box M13 = Must include one (1) set of spare butyl gloves for bottom box M14 = Must include one (1) set of spare butyl gloves for pass through M15 = Must include 18" low profile handle RTP M16 = Must include two (2) keys to open RTP port to allow open access M17 = Manuals: must supply one (1) hardcopy and one (1) electronic pdf copy manuals describing the system, its building support needs, maintenance requirements, part numbers for replacement parts, and consumables

3.3 Glovebox, Independent (Glovebox B)

DRDC - SRC is in possession two (2) Large Germfree Gloveboxes, the Contractor must make modifications to one (1) of the gloveboxes (Glovebox B) as follows: M1 = Airline Ports: Four (4) additional 3/8" airline ports must be added inside glovebox M2 = Electrical: Four (4) x 120V/15A electrical drops in glovebox, from ceiling, two (2) located on left side and two (2) located on right side M3 = Face Plates: must have face plate with 6-8 glove ports on front of glovebox M4 = Filtration System: must be removed/not installed M5 = Base Cabinet: filtration system area underneath glovebox must be converted to storage cabinet with two (2) doors with one (1) removable and adjustable shelf M6 = Pass Through: must be glass with glove port for pass through to glovebox, to be confirmed and installed or fabricated and installed M7 = Gloves: must include one (1) pair of butyl rubber gloves for each port of main and pass through M8 = Controls: must include control panel for operation of glovebox and monitoring of pressure M9 = Must include one (1) set of spare butyl gloves for each port of Glovebox B M10 = Must include one (1) set of spare butyl gloves for pass through M11 = Must meet ASME ANSI N510 certification levels M12 = Manuals: must supply one (1) hardcopy and one (1) electronic pdf copy manuals describing the system, its building support needs, maintenance requirements, part numbers for replacement parts, and consumables

3.4 Custom Fume Hood

Contractor must provide one (1) Custom Fume Hood that meets the following specifications

M1 = Dimensions must be 60" wide x 42" deep, height must not exceed 93" M2 = Must include 2 door cabinet below hood with sound-dampening and venting for heat mitigation M3 = 23"x 23" panel must be included on left side of hood for RTP access. Must not exceed 7" out from fume hood M4= Must include two (2) x 3/8" vacuum pump connections for vacuum pump A to Glovebox A on left side of fume hood from cabinet to glovebox. Additionally, must include three (3) x 3/8" connections for vacuum pump B to fume hood, connections must not penetrate base of working area as they are to go through the wall M5 = Must include four (4) x external 120V/15A electrical plugins on sides of hood; two (2) on each side M6 = Must have flat cover plate for inside of fume hood to cover RTP connection in order to reduce turbulence in fume hood M7 = Work space of fume hood must be stainless steel with spill lip at the front, sides, and back (if applicable) M8 = Must include 50/50 split to allow different sash heights M9 - Bench height work space must be 36" above the floor M10 = Face velocity must be 100 +/- 20 linear feet per minute. Alarm must have capability to be sound if velocity drops below 80 linear feet per minute OR over 120 feet per minute. M11 = Must have capability to be used in concert with Glovebox A or on its own M12 = Must meet American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 110 standards M13 = Manuals: must supply one (1) hardcopy and one (1) electronic pdf copy manuals describing the system, its building support needs, maintenance requirements, part numbers for replacement parts, and consumables

4. APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT

This procurement is subject to the following trade agreement(s) - Canadian Free Trade Agreement (CFTA) - World Trade Organization - Agreement on Government Procurement (WTO-AGP) - North American Free Trade Agreement (NAFTA) - Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

7. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

7.1 Acquisition of Class III Horizontal Multi-Stage Glovebox

Germfree is the only know supplier that has a combined charcoal/HEPA filtration system and is able to offer products to meet the following safety standard: MIL STD 282-T105/EAF1284. This is important due to the highly toxic nature of the work to be done in it.

7.2 Repurpose Inhalation Toxic Containment Systems

Germfree is the only known supplier with the pre-existing engineering and technical knowledge of the units that are to be modified and is the only authorized service provider to make modifications to existing Germfree products.

The estimated cost to purchase a brand new equivalent system is significantly higher than repurposing two (2) of DRDC - SRC’s Germfree Model DGB-45 gloveboxes and designing & fabricating one (1) custom fume hood.

8. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under 6(d) - only one person is capable of performing the work

9. EXCLUSIONS AND/OR LIMITED TENDERING REASONS

The following exclusion(s) and/or limited tendering reasons are invoked under the: - Canadian Free Trade Agreement (CFTA) - Article 513, 1biii - North American Free Trade Agreement (NAFTA) - Article 1016, 2b - Canada-European Union Comprehensive Economic and Trade Agreement (CETA) - Article 19.2, 1biii

11. PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE

All deliverables must be completed on or before 2019-10-31.

12. COST ESTIMATE OF THE PROPOSED CONTRACT

The estimated value of the contract, including option(s), is $308,035 USD (GST/HST extra).

13. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

Germfree Laboratories, Inc 4 Sunshine Blvd Ormond Beach, FL 32174 United States

14. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

15. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES

The closing date and time for accepting statements of capabilities is 2019-01-08.

16. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES

Inquiries and statements of capabilities are to be directed to

Dallas Scott Procurement Officer Public Services and Procurement Canada Acquisitions Branch Western Region

ATB Place, North Tower 5th Floor, 10025 - Jasper Avenue Edmonton, AB T5J 1S6

Telephone: 780-224-7200 Facsimile: 780-497-3510 E-mail: dallas.scott@pwgsc-tpsgc.gc.ca Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.