RFI - Educational health and wellness online tool

REQUEST FOR INFORMATION Department of National Defence (DND) Total Health Management 1. GENERAL The Department of National Defence (DND), Human Resources Civilian – Workforce Management is requesting information on existing/available online educational tools to promote health and wellness of employees. 2. PURPOSE OF THE REQUEST FOR INFORMATION 2.1 The purpose of this REQUEST FOR INFORMATION (RFI) is to seek Industry’s input on the Requirements and Qualifications (Annex A), costings, and timelines for the potential supply of this tool. The information may be used to support the Government of Canada’s decision-making process such as ?nalizing its requirements and/or determining its procurement strategy. 2.2 This is not a bid solicitation and no Contract will result directly from this RFI. Potential suppliers of any services described in the RFI should neither reserve stock, facilities, nor allocate resources as a result of any information contained in this RFI. Whether or not any potential supplier responds to this RFI will not preclude them from participating in any future procurement. 3. SECURITY DND anticipates that the minimum level of security required will be Reliability Status with the vendor requiring a valid Designated Organization Security Screening (http://ssi-iss.tpsgc-pwgsc.gc.ca/ssi-iss-services/eso-oss-eng.html). 4. REQUESTED INFORMATION 4.1 Based on the requirements detailed in Annex A, the RFI seeks potential suppliers to provide the following information: The Department of National Defence is seeking information on available, bilingual, off the shelf, educational, self-report, internet based/online tools for employees to measure/assess four areas of employees’ health which includes: mental, physical, financial, and workplace health. This educational tool will provide immediate feedback to employees as well as suggested resources for employee health improvements. The overall findings/analysis of this educational tool will be analyzed by the contractor, with a written report(s) of this analysis broken down by organizations within DND as well as for the entire organization. The findings will be discussed with DND by a consultant along withpossible strategies on the overall health of the employees and the institution. 4.1.1 The respondents’ interest and capability for the different aspects of the work addressed in Annex A. Respondents are invited to provide their comments and concerns on the feasibility and reasonability of the requirement. Respondents should feel free to provide alternative recommendations where applicable. Respondents should explain their rationale for a change or addition to the requirement; 4.1.2 Clear identification of all assumptions with clear explanations as to why those assumptions were made; and 4.1.3 Company point of contact for future communications. 5. RESPONSE FORMAT 5.1 Respondents to this RFI are requested to submit one (1) electronic copy of their response to the DND Point of Contact in order to facilitate review. 6. NOTE TO RESPONDENTS 6.1 This is not a bid solicitation and a Contract will not result. 6.2 Potential respondents are advised that any information submitted to Canada in response to this RFI may be used by Canada in the development of a competitive Request for Proposal (RFP). 6.3 The issuance of this RFI does not create an obligation for Canada to issue a draft or final Request for Proposal, and does not bind Canada legally or otherwise, to enter into any agreement or to accept or reject any suggestions. 6.4 Canada assumes no responsibility or obligation with respect to the cost of preparing a response to this RFI. 6.5 Participation in this RFI is not a condition or prerequisite for participation in any subsequent draft or final RFP. As a result of this RFI there will be no short listing of firms for the purposes of undertaking future work. 6.6 Respondents to this RFI should clearly identify all submitted information as to whether or not it must be considered as confidential and/or proprietary. Information provided in response to this RFI will be divulged only to government officials authorized to participate in this pre-procurement activity. However, respondents must be aware that aspects of their response may be used as a basis for modifying the draft documents as any future procurement for this requirement is prepared. 7. ENQUIRIES 7.1 All enquiries, clarification requests and other communications related to this RFI shall be directed in writing only to the sender of this RFI – the DND Point of Contact. 7.2 Interested suppliers who intend to respond to this RFI are requested to advise DND by email so that questions and answers, clarification or changes may be promulgated if required. 8. CLOSING DATE 8.1 Responses to this RFI are to be submitted to the DND Point of Contact identified below, on or before 2:00 p.m. EDT on 08 June 2016. 9. POINT OF CONTACT 9.1 The single point of contact for this RFI is: The Department of National Defence 101 Colonel By Drive Ottawa, ON K1A 0K2 Attention: Anna Maria Mangone Email: Anna-Maria.Mangone@forces.gc.ca 10. ATTACHMENTS Annex A: Requirements and Qualifications *********************************************************************************************************** Annex A: Requirements and Qualifications 1. TITLE Educational health and wellness online tool 2. BACKGROUND In response to the Clerk of the Privy Council’s focus on mental health in the workplace, the Department of National Defence is developing a strategy that takes a holistic approach to a healthy and respectful workplace. This strategy aims at improving employees’ overall health by promoting a two-way accountability over employees’ health and wellness. To enable employee wellbeing and health at work, an educational online tool will be provided to employees. Based on employees’ assessment of health, suggested resources for employees’ health improvements will be available. 3. OBJECTIVE The Department of National Defence is seeking information on available, bilingual, off the shelf, educational, self-report, internet based/online tools for employees to measure/assess four areas of employees’ health to includes: mental, physical, financial, and workplace health. This educational tool will provide immediate feedback to employees as well as suggested resources for employee health improvements and enhanced coping skills. The overall findings/analysis of this educational tool will be analyzed by the contractor, with written report(s) of this analysis broken down by organizations within DND as well as for the entire organization. The findings will be discussed with DND by a consultant along withpossible strategies on the overall health of the employees and the health of the department. 4. SCOPE The educational online tool will be available to the 25,000 employees in the Department of National Defence. The tool will be available for employee use for 1 year to allow for progressive tracking. Analysis of results will be provided on a weekly (for the first two months) then a monthly basis thereafter. 5. TASKS & DELIVERABLES

Provide an online educational tool for launch by September 2016 measure/assess four areas of employees’ health which includes: mental, physical, financial, and workplace health which will be open for 1 year for employee use Provide DND with environmental risk factors and possible solutions based on results Provide DND with a management effectiveness scale as well as a“presenteesim” scale Provide DND with information on respect in the workplace, a “trust index” Provide DND with an analysis of using the 13 psychological factors in the National Standard for Psychological Health and Safety in the Workplace Provide monthly analysis of statistics on overall usage and trends by organization Provide written reports every 3 months on the overall health of the organization and further broken down by organization Provide an action plan based on assessment results

6. CONSTRAINTS 6.1 Location The educational tool will be available online via internet. For in person meetings with the consultant(s), the location will be Ottawa, or via teleconference. 6.2 Language The educational tool must be available in both English and French. 6.3 Security DND anticipates that the minimum level of security required will be Reliability status with the vendor requiring a valid Designated Organization Security Screening (http://ssi-iss.tpsgc-pwgsc.gc.ca/ssi-iss-services/eso-oss-eng.html). 7. QUESTIONS

Do you have a web-based ability to collect data, measure and analyze responses? Have you collected health information and provided analysis on the four pillars of employee health (mental, physical, financial and work place health) at a minimum? Are there other aspects or elements of employee health that should be considered? Do you have any concerns with the requirement such as number of employees to be included, duration, accessibility, trend analyses or any other aspects of this requirement?