2013 National Cadet Marksmanship Championship

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Brock University 500 Glendridge Ave St. Catharines Ontario Canada L2N1G5 Nature of Requirements: 2013 National Cadet Marksmanship Championship

1. ACAN Explanation

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.

2. Definition of Requirement

The Department of National Defence (DND), Regional Cadet Support Unit (Central) at Canadian Forces Base (CFB) Borden, Borden, Ontario, has a requirement to have an outside contractor provide Accommodations, Meals and Facility Services to hold the 2013 National Cadet Marksmanship Championship in St. Catherines, Ontario from 1 May 2013 to 13 May 2013 inclusive. There will be approximately 137 cadets, 25 coaches and 55 staff members for a total of 217 personnel who will be involved with the Championship. The estimated value of the contract is $130,000.00 (taxes extra).

3. Criteria for Assessment of the Statement of Capabilities

3.1 Minimum Essential Requirements

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

The Contractor must provide the following for the 217 personnel of the Canadian Forces from May 1, 2013 to May 13, 2013 inclusive:

1. The facility must be within an 8 km driving distance of the city hall in St. Catherines, Ontario Canada. The driving distance is street distance (travel distance by vehicle) and will be verified using Google Map (http://maps.google.ca). St. Catherines city hall is located at: 50 Church Street, St. Catherines, Ontario, L2R 7C2.

2. Overnight accommodation must be provided based on the following dates: up to 39 rooms from 30 April to 3 May 2013; 217 rooms from 4 May to 10 May 2013; and up to 26 rooms on 11 May 2013. All rooms are based on single occupancy (one person per room).

3. Overnight accommodation must be located within a 10 minute walk from the air rifle ranges.

4. Laundry facilities must be located on each floor where the overnight accommodations are to be provided (residence building).

5. Breakfast, Lunch and Supper must be provided for all personnel for the entire duration of their stay. Final menu selection will confirmed upon awarding of contract.

Meals comprising of breakfast, lunch and dinner, or any combination of meals as requested, shall be in accordance with the Canada Food Guide. The meals must be of high nutritional value, which will ensure that service members' and/or cadets undergoing training in the contractor's geographical area of responsibility, receive the necessary vitamins and calories required to perform a high level of physical and mental activity.

The contractor shall, except as otherwise stipulated, provide all equipment necessary, or desirable, for the fulfillment of the contractor's responsibilities including, without limitation: hot-food holding equipment; glassware; dinnerware; cutlery; utensils; and small ware (of disposable nature) for event site. Department of National Defence is reliant on the contractor's experience and skill in determining the suitability of such equipment for the provision of safe, efficient, and esthetically pleasing food handling and serving. The contractor is responsible to ensure that all equipment is kept in a neat, clean, and sanitary condition at all times.

6. The Contractor must provide a cafeteria space that can accommodate up to 217 personnel to dine at the same time.

7. The Contractor must provide a cafeteria space that is located within a 5 minute walk of residence building.

8. The Contractor must provide one (1) gymnasium (approximately 110' x 135' or greater) to be used as the prone air rifle range between May 4 -11, 2013;

9. The Contractor must provide one (1) gymnasium (approximately 68' x 100' or greater) to be used as a standing air rifle range and to conduct concurrent activity from May 4 to May 11, 2013 inclusive. This Gym must be in close proximity (within 50 meters) of the larger gymnasium.

10. The Contractor must provide three (3) classrooms/conference rooms from May 4 to May 11, 2013 inclusive, that must be within 50 meters to the prone air rifle range gymnasium to be used as Team waiting areas.

11. The Contractor must provide five (5) classrooms/conference rooms from May 3 to May 10 inclusive, to be used by the Championship Staff for scoring, statistics, meeting and rooms.

12. The Contractor must provide one (1) classroom located in the residence building to be used as an Internet Caf/Coaches meeting room from May 1 to May 13 inclusive.

13. The Contractor must provide one (1) Lecture room with audio/visual (A/V) capability (capacity 250 or more) on May 5, 2013 and May 10, 2013 to conduct the Opening and Closing ceremonies.

14. The Contractor must provide a dedicated reception area for Championship personnel (6 DND staff and approximately 40 cadets at any one time) located in the same building as the accommodation. The reception area is for in-clear process which is a continuous process where cadets and staff are assigned their rooms and complete some routine administration. Provision of tables and chairs is optional. The dedicated reception area is to be available as required on 4 May and 11 May 2013.

15. Meals must be provided during the following time frame: Breakfast: 0630 to 0800 hours Lunch: 1130 to 1300 hours Dinner: 1630 to 1800 hours

Contractor will be notified 2 days in advance of any change to the above meal time.

16. There will be no cost for room cancellation with 48 hours notice.

4. Applicability of Trade Agreements

This procurement is subject to the following trade agreements: Agreement on Internal Trade (AIT) North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier

It has been determined that the 2013 National Cadet Marksmanship Championship event will be held in St. Catherines, Ontario. Brock University is the only known source able to accommodate DND's needs for facilities to be used for prone air rifle range and standing air rifle range, as well as provide classrooms, conference rooms, lecture rooms with AV, meals and accommodations. There is no onther known facility in the immediate area of St. Catherines that can accommodate DND's needs within the required time period of 1 May to 13 May 2013 inclusive.

6. Government Contracts Regulations Exception

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "Only one person or firm is capable of performing the contract"; for patent or copyright requirements, or technical compatibility factors and technological expertise."

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:

Agreement on Internal Trade (AIT) - Article 506.12 (b) "where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists."

North American Free Trade Agreement (NAFTA) - Article 1016.2 (b), "where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists."

8. The Delivery Date

Delivery is required from 1 May 2013 to 13 May 2013 inclusive.

9. Name and Address of the Pre-Identified Supplier

Name: Brock University Address: Niagara Region, 500 Glenridge Avenue, St. Catherines, Ontario, L2S 3A1, Canada

10. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods and services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

11. The closing date for a submission of a statement of capabilities:

The closing date and time for accepting statement of capabilities is 14 January 2013 at 2:00 p.m. EST.

12. Inquiries and submission of statement of capabilities

Inquiries and statement of capabilities are to be directed to: Louise Smith Supply Team Leader 33 City Centre Drive - Suite 480C, Mississauga, Ontario L5B2N5 Telephone: 905-615-2028 Facsimile: 905-615-2060 E-mail: louise.smith@pwgsc.gc.ca Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.