Material Handling Services

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: Yes Vendor Name and Address: Atco Structures & Logistics Services Ltd Suite 203, 5109 - 48 Street Yellowknife Northwest Territories Canada X1A1N5 Nature of Requirements: Material Handling Services

1. Purpose of an Advance Contract Notice (ACAN)

An Advance Contract Award Notice (ACAN) allows department and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a goods, service or construction contract to a pre-identified supplier. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting officer will proceed to a full tendering process.

2. Definition of requirements and sole source justification

LOADING AND UN LOADING OF CARGO FLIGHTS FOR OP NUNALIVUT 13

A. GENERAL

1.1. Background. Op NUNALIVUT is an annual Joint Task Force (North) (JTFN) sovereignty operation conducted in the High Arctic. OpNUNALVUT 13 will be conducted in the area of Resolute Bay, NU from 08 April 2013 to 05 May 2013.

1.2. Project Scope. As part of support to the Operation, JTFN will require the contractor to provide Material Handling Equipment (MHE) with driver, as and when requested, to load/unload cargo from airplanes in Resolute Bay, NU from 04 February 2013 to 05 May 2013

B. REQUIREMENTS

2.1 General Requirements. The Contractor will provide equipment and will be responsible for all delivery, setup, maintenance activities and pick-up/return of equipment. This includes the following:

2.1.1 The Contractors equipment and driver are required as per schedule of arrival, departures and/or as and when requested by DND representative.

2.1.2 The Contractor must supply all equipment, supplies and consumables required to perform the services outlined in this SOW;

2.1.3 The Contractor is responsible for any required positioning of equipment to and from the Resolute Bay Airport Property as required.

2.1.4 The contractor will provide a Point of Contact (POC) in Resolute Bay including name and contact number within 72 hrs after the award of this contract.

2.2 Technical Requirements. DND requires the contractor to provide the Material handling equipment (MHE). The contractor will ensure that :

2.2.1 The contractor will be required to provide MHE with driver to load/unload different types of aircrafts.

2.2.2 The provided MHE must also be capable of moving full aircraft pallets (108" by 88"), and other unpalletised equipment, as required, to and from the warehouse to the tarmac and around a camp on mixed terrain such as gravel, snow and hard packed dirt surfaces.

2.2.3 The following types of aircraft are expected to be used to

transport personnel and equipment to and from Resolute Bay:

CC-130 Hercules CC-138 Twin Otter Dash 8 Dash 7 DC 3 / BT- 67 CC-17 Globemaster III Electra L188

2.2.4 All equipment must be equipped (at the time of delivery) with amber rotating beacons which can be operated at all at all times when on the airport grounds.

3. Trade Agreements

Article 1016, Section 2, (b) of the North American Free Trade Agreement (NAFTA) and Article XV, Section 1 (b) of the World Trade Organization Agreement of Government Procurement (WTO-AGP) "...where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;"

Article 506, Section 12 (b) of the Agreement on Internal Trade (AIT) "...where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;"

4. Government Contracts Regulations Exception This contract is subject to subsection 6 (d) of the Government Contracts Regulations, in that only one person or company is capable of performing the contract.

5. Total Estimated Value CAD $42,000.00

6. Proposed Contractor

ATCO Structures & Logistics Ltd. Suite 203, 5109 - 48 Street Yellowknife, Northwest Territories X1A 1N5

7. Departmental Contact Person

Suppliers may address inquiries or submit their statement of capabilities to:

Name: Ian Taylor Position: Supply Specialist Tel: (780) 497-3621 Fax: (780) 497-3510 E-mail: Ian.Taylor@pwgsc.gc.ca

8. Submission of Statement of Capabilities by Suppliers

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.