Janitorial Service CFB North Bay

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Janitorial Service CFB North Bay

W0135-141583/A Choquette, Herb Telephone No. - (613) 536-4874 Fax No. - (613) 545-8067 E-mail - Herb.Choquette@pwgsc-tpsgc.gc.ca

1.2 Statement of Work The Department of National Defence requires Janitorial Services, including all labour, material and equipment, for the buildings located at Canadian Forces Base (CFB) North Bay, Ontario, Canada. The services must be provided in accordance with Annex "A" - Statement of Work attached hereto. Period of the resulting Contract will be from 16 November 2015 to 15 November 2018 with Canada having the irrevocable option of extending the Contract for two (2) additional twelve (12) month periods to 15 November 2020.

Security Requirements 1. At the date of bid closing, the following conditions must be met: The Bidder must hold a valid organization security clearance as indicated in Part 6 - Resulting Contract Clauses; 2. For additional information on security requirements, bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgcpwgsc. gc.ca/index-eng.html) website.

Mandatory Site Visit It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 9 Manston Crescent, Hornell Heights, Ontario on September 23, 2015. The site visit will begin at 09:00 EDT, in the main floor boardroom.

Bidders must communicate with the Contracting Authority no later than September 18, 2015 to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

Technical Evaluation 4.1.1.1 Mandatory Technical Criteria Bidders must demonstrate their corporate janitorial experience by:

1. providing details from up to a maximum of 3 janitorial contact(s) which each have been providing janitorial services for a minimum of 5 days per week, over a minimum of 36 months within the last 60 months (from this solicitation's closing date);

2. providing details from up to a maximum of 3 janitorial contract(s) that includes cleaning of buildings with at least two of the following types of usages: 1. Exercise facility with either a pool, gymnasium, or fitness centre; 2. Medical clinic; 3. Child daycare; 4. Offices; 5. Dining facility; 6. Accommodation building or hotel.

3. Providing details of up to a maximum of 3 janitorial contracts that cumulatively include the cleaning of a minimum of 20,000 square meters of floor area. As a minimum, the details provided by Bidders must include the following information for each janitorial contract they are using to demonstrate the criteria above: - Civic location of building; - Start and end date of the janitorial contract; - Company name, contact name and phone number of client(s); - Types of usage of the areas cleaned; - Total floor area cleaned.

(If information for more than three separate contracts is provided; Canada will only evaluate the first Three.)

Mandatory Financial Criteria To be responsive the Bidder must: Provide firm unit pricing for all of the items in accordance with Annex "B", Basis of Payment, in Canadian currency.

Basis of Selection A bid must comply with all requirements of the bid solicitation to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.

Certifications Required with the Bid Bidders must submit the following duly completed certifications as part of their bid.

Declaration of Convicted Offences As applicable, pursuant to subsection Declaration of Convicted Offences of section 01 of the Standard Instructions, the Bidder must provide with its bid, a completed Declaration Form (http://www.tpsgc-pwgsc.gc.ca/ci-if/formulaire-form-eng.html), to be given further consideration in the procurement process.

Certifications Precedent to Contract Award and Additional Information The certifications and additional information listed below should be submitted with the bid, but may be submitted afterwards. If any of these required certifications or additional information is not completed and submitted as requested, the Contracting Authority will inform the Bidder of a time frame within which to provide the information. Failure to provide the certifications or the additional information listed below within the time frame provided will render the bid non-responsive.

Integrity Provisions - List of Names Bidders who are incorporated, including those bidding as a joint venture, must provide a complete list of names of all individuals who are currently directors of the Bidder. Bidders bidding as sole proprietorship, as well as those bidding as a joint venture, must provide the name of the owner(s). Bidders bidding as societies, firms or partnerships do not need to provide lists of names.

SECURITY REQUIREMENT FOR CANADIAN SUPPLIER: 1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). 2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS or SECRET clearance, as required, granted or approved by CISD/PWGSC. 3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. 4. The Contractor/Offeror must comply with the provisions of the: (a) Security Requirements Check List and security guide, attached at Annex D. (b) Industrial Security Manual (Latest Edition).

Contract Financial Security 1. The Contractor must provide one of the following Contract financial securities for the duration of the contract, within 30 calendar days after the date of Contract award: i. a performance bond form PWGSC-TPSGC 505 in the amount of $300,000.00; or ii. a security deposit as defined in clause E0008C in the amount of $300,000.00. Any bond must be accepted as security by one of the bonding companies listed in Treasury Board Contracting Policy, Appendix L, Acceptable Bonding Companies.

2. Security deposits in the form of government guaranteed bonds with coupons attached will be accepted only if all coupons that are unmatured, at the time the security deposit is provided, are attached to the bonds. The Contractor must provide written instructions concerning the action to be taken with respect to coupons that will mature while the bonds are pledged as security, when such coupons are in excess of the security deposit requirement.

3. If Canada does not receive the required financial security within the specified period, Canada may terminate the Contract for default pursuant to the Contract default provision. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.