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Create free accountTrade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Eaton Industries (Canada) Company P.O. Box 11059 - c/o T10059C Postal Station A Toronto Ontario Canada M5W2G5 Nature of Requirements: Uninterruptible Power Systems (UPS) Repairs, Calibration & Preventive Maintenance Services
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
Definition of Requirement
The Department of National Defence has a requirement to provide REPAIRS, CALIBRATIONS AND PREVENTIVE MAINTENANCE SERVICES to Uninterruptible Power Systems (UPS) at Canadian Forces Base 19 Wing Comox, Lazo, BC and Detachment Holberg, BC consisting of but not limited to the following units:
ASR. 80KVA Model 9390 Ser. # EB451CBA05 DIAC2 12KVA Model 9355 Ser. # BC075JB08 DIAC 20KVA Model 9355 Ser. # EB024KXX08 HQ (MTR) 30 KVA Model 9355 Ser. # BE042KXX05 HQ (Server) 12 KVA Model Blade Ser. # BC475P0003 These are a set of 3 so only count as one unit. HQ (Server) 12 KVA Model Blade Ser. # BC475P0011 These are a set of 3 so only count as one unit. HQ (Server) 12 KVA Model Blade Ser. # BC444P0007 These are a set of 3 so only count as one unit. IFRCC 50KVA Model Plus 50 Ser. # ER095ZBA04 Holberg 80KVA Model 9390 Ser. # EE031CBB04 TACAN 20KVA Model 9355 Ser. # EB321KXX15 Tower 40KVA Model 9390 Ser. # EF105CBB02 New in July of 2012
Battery Information and Testing, which may consist of battery impedance and/or battery tray load testing.
Mechanical Checks, which may consist of air filters, fans, power/control connections, AC capacitors, DC capacitors and unit cleaning.
EEP Map in door, Front panel lamp test and horn, Transfer to bypass and via static switch, Verify MBP operations, Verify remote monitors, Verify UPS syncs with generator, Set time and date, Review alarm/event Q, Directional arrows function freely, Transfer to UPS, Panel meters match measured, Verify software monitors i.e. Powervision, Clear statistics/alarm-event Q, Room temperature.
All labour, overhead, supervision, tools, equipment, materials, parts, manuals, travel time, transportation, general and administrative costs, and profit required to perform annual scheduled servicing and emergency repairs and maintenance to UPS and to maintain any existing warranty to UPS.
The UPS at 19 Wing Comox and Detachment Holberg are located within restricted areas. The incumbent will be required to be escorted by someone from within the Department of National Defence with Enhanced Security Clearance.
Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements):
Bidder must provide copies of current and valid training certificates for Powerware service technicians or authorized third-party service providers, complete with dates, specific classes passed and documentation illustrating adherence to the qualification ;
Bidder must provide documentation illustrating authority by Powerware service technicians or authorized third-party service providers to use Powerware's proprietary software diagnostic tools and remote monitoring technology.
Applicability of the trade agreements to the procurement
Agreement on Internal Trade (AIT) North American Free Trade Agreement (NAFTA)
Justification for the Pre-Identified Supplier
Eaton Powerware provides preventive and corrective maintenance services for Powerware UPS products through current Powerware technicians and authorized third-party service providers, that are factory certified by Powerware and receive on-going factory training from Powerware and the authority to use Powerware's proprietary software diagnostic tools and remote monitoring technology.
Only Powerware and its licensees are authorized to use Powerware's proprietary diagnostic software and remote monitoring technology. Non-Powerware service organizations are not authorized to use Powerware's proprietary diagnostic software or its remote monitoring technology.
Government Contracts Regulations Exception
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".
Exclusions and/or Limited Tendering Reasons
The following exclusions and/or limited tendering reasons are invoked under the (section of the trade agreement(s) specified):
Agreement on Internal Trade (AIT) - Articles 506.12 (a) (b) North American Free Trade Agreement (NAFTA) - Articles 1016.2 (b) (d)
Period of the proposed contract or delivery date
The proposed contract is for a period of 5 years from date of award.
The annual estimated value of the contract is between $30,000.00 to $36,000.00 (GST/HST extra) per year.
Eaton Industries (Canada) Company PO Box 11059 - C/O T10059C Postal Station A 380 Carlingview Drive Toronto, ON M5W 2G5
Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is August 26, 2014 at 2:00 p.m. PDST.
Inquiries and submission of statements of capabilities
Christine Cress Supply Officer Public Works and Government Services Canada Acquisitions, Pacific Region 401 - 1230 Government St Victoria, BC V8W 3X4 Telephone: 250-363-8442 Facsimile: 250-363-0395 E-mail: Christine.Cress@pwgsc.gc.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No amendments observed.
No attachments listed in the open data.
No contact listed in the open data.