Janitorial Service

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Janitorial Service W0107-11C209/A Choquette, Herb Telephone No. - (613) 536-4874 Fax No. - (613) 545-8067 E-mail - Herb.Choquette@pwgsc.gc.ca

1. Statement of Work To provide janitorial services for approximately 157 buildings at the Canadian Forces Base located in Petawawa, Ontario (2 ASG Garrison Petawawa) in accordance with the Statement of Work in Annex A.

The Contractor must provide scheduled and unscheduled (when authorized by the Technical Authority) janitorial services and provide sanitary supplies to all buildings listed in the attachment entitled "Space Inventory by Sector" which will be provided at the Mandatory Site Visit.

The period of the resulting Contract will be for three years from 1 May 2014 with Canada having an irrevocable option to extend the term by two (2) additional one year periods.

2. Mandatory Site Visit It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for site visit to be held on May 7, 2013 at 9:00 a.m. local time at 2 ASG Garrison Petawawa building S-111 Base Construction Engineers' Conference Room.

The duration of the site visit will be a minimum of two 8 hour days and a maximum of three 8 hour days. Bidders or their representatives must attend the entire mandatory site visit to comply with Canada's Mandatory Requirement for attendance.

Bidders must communicate with the Contracting Authority no later than 3 days before the scheduled visit to confirm attendance and provide the names of the person(s) who will attend. Bidders will be required to sign an attendance form. Bidders should confirm in their bids that they have attended the site visit. Bidders who do not attend or do not send a representative will not be given an alternative appointment and their bids will be rejected as non-compliant. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

3. Technical Evaluation Mandatory Technical Criteria The mandatory technical evaluation criteria are:

(a) The Bidder or their representative must attend the entire Mandatory Site Visit as specified in Part 2, clause 5 entitled "Mandatory Site Visit".

(b) The Bidder must provide with their bid, the completed janitorial experience form located in Annex G that must explain how the legal entity which is submitting the bid has a minimum of 24 months janitorial experience within the past 5 years (from the bid closing date) cleaning a minimum of 92,000 square meters of floor space a minimum of 5 days per week during all 24 months of the Contract, or up to a maximum of two separate contracts.

i. If the bid includes descriptions of more than two contracts, Canada will decide which ones to evaluate. The Contract (s) must have been performed by the Bidder itself (and does not include the experience of any proposed subcontractor or any affiliate of the Bidder). However, several entities may combine their experience by submitting a bid as a joint venture; in that case, the bid must describe the previous experience of one or more joint venture members, to meet the experience requirement. For example, one similar Contract could be described for one joint venture member and another Contract could be described for another joint venture member. If two members of the joint venture worked on the same work site at the same time, the areas cleaned by each joint member will be combined and considered to be one Contract.

4. Financial Evaluation Mandatory Financial Criteria

(a) The Bidder must complete all required yearly usages, unit pricing, lot pricing and percentages indicated by empty unshaded cells in the tables in the Bid Pricing form in Annex B. The Bidder must not change the format or the units of issue in Tables 1, 2, and 3 of Annex B. All pricing must be firm in Canadian currency.

(b) The Yearly Usage (hours) entered by the Bidder under Item number 1A, Routine Work - Janitorial Personnel in Table 1 of Annex B, must exceed 68.47 minimum Yearly Full Time Equivalent (FTE) personnel x 1992 hours per year x 1.05 (5%) = 143,212 hours per year.

5. Basis of Selection - Mandatory Technical Criteria A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a Contract.

6. Security Requirement a. Before award of a Contract, the following conditions must be met:

The Bidder must hold a valid organization security clearance as indicated in Part 6-Resulting Contract Clauses;

b. Bidders are reminded to obtain the required security clearance promptly. Any delay in the award of a contract to allow the successful bidder to obtain the required clearance will be at the entire discretion of the Contracting Authority.

c. For additional information on security requirements, bidders should consult the "Security Requirements for PWGSC Bid Solicitations - Instructions for Bidders " (http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.html#a31) document on the Departmental Standard Procurement Documents Website.

7. Contract Financial Security The Contractor must provide one of the following Contract financial securities within 30 calendar days after the date of Contract award:

i. a performance bond form PWGSC-TPSGC 505 in the amount of 10 percent of the Contract Price; or ii. a security deposit as defined in clause E0008C in the amount of 10 percent of the Contract Price. Any bond must be accepted as security by one of the bonding companies listed in Treasury Board Contracting Policy, Appendix L, Acceptable Bonding Companies. Security deposits in the form of government guaranteed bonds with coupons attached will be accepted only if all coupons that are unmatured, at the time the security deposit is provided, are attached to the bonds. The Contractor must provide written instructions concerning the action to be taken with respect to coupons that will mature while the bonds are pledged as security, when such coupons are in excess of the security deposit requirement.

If Canada does not receive the required financial security within the specified period, Canada may terminate the Contract for default pursuant to the Contract default provision.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.