DND-VAL Boxed Lunches

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: If 3+ bids offer Canadian goods/services other bids will not be considered Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Amendment # 1 :

1. The solicitation closing date is postpone to November 1, 2013. 2. Add the Annex B - Workin Document missing with the initiating solicitation document. ________________________________________________________________ _____________ DESCRIPTION:

This Regional Individual Standing Offer (RISO) request involves the provision, on an as and when ordered basis, of boxed lunches.

IDENTIFIED USER

Department of National Defence, various sites of the Valcartier Garrison, Courcelette, province of Quebec.

PERIOD OF STANDING OFFER

From December 1, 2013 to November 30, 2014 inclusive.

DELIVERY

DELIVERY DND-VAL (VARIOUS SITES) Delivery addresses Delivery hours and specifications Department of National Defence Valcartier Garrison Courcelette (Québec) G0A 4Z0 Kitchens 505, 510, 511 From Monday to Friday, between 7:00 AM and 11:00 AM. or according to the instructions on the call-up document. Dépôts des rations Units - Building # 188 Door J - (in back) From Monday to Friday, between 7:30 AM and 15:00 PM. or according to the instructions on the call-up document. Each order will be put on a pallet, individually wrapped in a plastic coating film, and show the identification of the ordering unit. IMPORTANT: Frequency may vary according to the units exercise calendar. Camp Vimy kitchen Building CM-3 Monday to Friday, before 10:00 AM or according to the instructions on the call-up document. IMPORTANT: Summer period (May to August) CI SQFT Building CSEM-3 Monday to Friday, before 10:00 AM or according to the instructions on the call-up document. IMPORTANT: From September to April Cadets kitchen Building CC-119 Monday to Friday, between 7:00 AM and 11:00 AM. or according to the instructions on the call-up document. IMPORTANT: From May to August, no call-ups will be made. This is a mandatory requirement: Invoices must be sent to the following address: Unité régionale de Soutien aux Cadets (Est) A/S O Alim Adjuc R. Audet C.P. 100 Succursale Bureau-Chef Richelain (Québec) J0J 1R0 Department of National Defence Valcartier Garrison (Old Quebec) Citadelle of Québec C-14 and C-18 From Monday to Friday, between 7:00 AM and 11:00 AM. or according to the instructions on the call-up document. IMPORTANT: Due to the dimensions of the entrance to the Citadelle in Old Quebec, the supplier will have to verify that his delivery trucks can access the site. This is a mandatory requirement. From June to Labor Day, no deliveries can be made to the Citadelle site between 9:30 and 11:00 a.m. Pointe-à-Carcy's Naval Reserve From Monday to Friday, between 7:30 AM and 11:00 AM. or according to the instructions on the call-up document. Department of National Defence Valcartier Garrison (Quebec City) Manège militaire St-Malo 1020, Vincent-Massé Street Saint-Malo Industrial Park Boulevard Charest Québec (Québec) From Monday to Friday, between 7:30 AM and 11:30 AM. or according to the instructions on the call-up document. IMPORTANT: Between September and May, an average of one delivery per week.

Delay

The normal delay for delivery will be between forty-eight (48) hours after reception of an order. However, the supplier will have to be able to deliver a minimum of 500 lunch boxes within a twenty-four- (24-) hour delay in case of emergency.

If a twenty-four-(24-) hour delay is given, the supplier may suggest alternative menus.

NOTE: For Halal meals, the order will be given forty-eight (48) hours before delivery date.

PRODUCTS

- All products will be compliant with the request, fresh and with a shelf life of fourteen (14) days for all products contained in the box.

- If a special need for completely nut-free boxed lunches arises, the supplier certifies that he will supply them. The order will be placed forty-eight (48) hours before delivery.

- All desserts and cereal bars must be nut-free.

- The offerers must be able to supply Halal lunch boxes, certified by the I.S.N.A. (Islamic Society of North America Canada).

- At any time, a visit of the Offerer's installations may be made by the client, to determine if they are adequate for the preparation of the lunch boxes.

PACKAGING

All sandwiches, desserts and muffins will be wrapped individually. The nutritional facts will appear on the wrapping, wheither printed on a label or directly on the wrapping.

Meal boxes

The box will be made of cardboard.

They will be delivered in cardboard boxes containing twelve (12) to sixteen (16) meal boxes.

Meal boxes dimensions

Lenght: 25 cm, width: 18 cm, heigth: 9 cm.

Identification

A label will be affixed on each box, listing the following information:

1. The menu number

2. The packing date

3. The expiry date

4. A complete content description

The lunch boxes will be prepared and packaged for individual use only and ready for immediate consumption.

SPECIAL INSTRUCTIONS

Documents required with the Offer

A copy of the HACCP Certification or of a valid food preparation permit.

QUANTITIES

The estimated quantities for each of the required items can be found in Annex B - Working Document - List of products.

APPROXIMATE SCOPE OF THE STANDING OFFER

The approximate scope of the Standing Offer is $1,040,000.00 for the period from December 1, 2013 to November 30, 2014 inclusive.

CODE OF CONDUCT

Offerers must submit a list of names or other related information as needed, pursuant to Section 01 of Standard Instructions 2006.

TRADE AGREEMENTS

"The requirement is subject to a preference for Canadian goods and/or services".

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.