Accommodation 2012 FIMMQ

Trade Agreement: NONE Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: TITLE: ACCOMMODATION FOR THE QUEBEC CITY INTERNATIONAL FESTIVAL OF MILITARY BANDS 2012 EDITION

OBJECTIVE

Provide hotel services and breakfasts during the stay of bands participating in the FIMMQ.

BACKGROUD

The Quebec City International Festival of Military Bands (FIMMQ) is a non-profit cultural event whose mission is to help people discover and appreciate Canadian and foreign military music. Since the festival's beginnings, LFQA/JTF (East) (Department of National Defence) has been associated as a special contributor by providing considerable support for the event. For the 2012 edition, LFQA/JTF (East) has committed to providing accommodation for the participating bands.

The services are required during the period of August 19st 2012 to August 27th, 2012, inclusive. For planning purposes, close to 40 participants are expected in groups for stays during the aforementioned period.

Breakfast must be served on the premises or nearby (10 minutes walking distance) every morning from 06:00 hrs to 07:30 hours so as to optimize the participants' schedule. A quick and high-quality food service is required.

Laundry services, including washers and dryers or a cleaning service, on weekdays. An iron and ironing board must be available to participants.

Bidders must provide a secure (locked and/or supervised) location large enough for storing the luggage of all participants, including large musical instruments, during the last day of each stay.

The hotels that the bidders propose must have a drop-off area for buses that is close to the accommodation facilities , for a duration of 90 minutes (a maximum of 10 minutes walking distance from the hotel's main entrance or a secondary entrance).

It is preferable that the bidder have a limited number of parking spaces for private motor vehicles. Participants wishing to use such a service will pay on site for this service if applicable.

Each proposed accommodation location must be located within 20 minutes travel time (by car) of the main event location. To gauge the travel time between the accommodation location(s) and the main event location, Canada will use the Web site www.mapquest.com. The bidder must provide the complete address of the accommodation location (not the administrative address).

The main event location is as follows

Voltigeurs de Québec Armoury 805 Wilfrid-Laurier Avenue Quebec City, QC, G1R 2L3

The hotel proposed by the bidders must show that it has a 3-star rating (or greater) from the Corporation de l'Industrie touristique du Québec. In order to verify the compliance of the bid with this technical requirement, the bidders must provide a copy of the classification results they received from the Corporation de l'Industrie touristique du Québec or Tourisme Québec.

PERIOD OF CONTRACT

The period of the Contract is from date of Contract to August 27tht, 2012, inclusive.

PERIOD OF WORK

The Work is to be performed during the period of August 19st, 2012, to August 27th, 2012, inclusive.

BASIS OF SELECTION

The bidder who has submitted a responsive bid that meets all the evaluation criteria with the lowest evaluated price will be recommended for the award of the first contract.. That Bidder will be assigned the highest possible number of participants without, however, groups of participants being split up.

If that Bidder cannot accommodate all the participants, a second contract will be awarded to the Bidder that submitted the bid with the second lowest price. Contracts will be awarded in this manner to several Bidders until one of the following two situations occurs:

1. All the participants are assigned to Bidders.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.