Mass Notification System

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: Mass Notification System

W0103-136592/A Szczesniak, Michal Telephone No. - (250) 363-8312

LETTER OF INTEREST

1. Purpose

The intent of this Letter Of Interest (LOI) is to solicit market information on product availability of a mass notification system to meet the preliminary set of requirements as well as to determine industry interest in submitting a bid proposal.

Vendors are requested to submit information which would demonstrate how their solution might meet or exceed requirements as detailed herein.

Note that at this time, there is no firm requirement for procurement. A subsequent solicitation will be issued once a requirement for procurement has been finalized.

2. Requirement

The preliminary set of requirements is detailed in documents accessible to registered MERX members.

3. Deliverables

Prior to finalizing its requirements, the Department of National Defence (DND) would like to determine what possible solutions exist that meet their needs for a mass notification system.

3.1 Respondents are requested to

a) Assess and comment on the adequacy and clarity of the preliminary requirements as currently expressed by providing detailed responses to each requirement (Note: Replies solely referring to marketing material will not be particularly useful in this regard);

b) Confirm that the requirements are achievable;

c) Advise if meeting the requirements will be accomplished with common Commercial Off-The-Shelf products or custom-built products;

d) Provide details of any prior sales and installation contracts of a similar size and scope;

e) Provide information on any applicable industry standards, certifications, and measurements;

f) Provide information on their technical support service standards and procedures;

g) Provide information on their installation service standards and procedures; and

h) Provide rough cost and time estimates for the delivery of a solution based on the Respondent supplying: 1) All goods, installation, and activation services; and 2) All goods, installation, activation, maintenance, and support services, necessary to meet the preliminary requirements.

3.2 Respondents are encouraged to comment on the feasibility as well as propose alternate approaches / solutions to meeting some or all of the preliminary requirements.

4. Notes to Interested Vendors

This LOI does not constitute a commitment by Canada. This LOI is neither a call for tender nor a Request For Proposal (RFP), and no agreement or contract for the procurement of the requirements identified in this LOI will be entered into solely as a result of this LOI. Canada does not intend to award a contract on the basis of this LOI or otherwise pay for the information solicited. Any and all expenses incurred by the Respondent in pursuing this opportunity, including the provision of information and potential visits, are at the Respondent's sole risk and expense.

Any discussions on this requirement with project staff representing Public Works and Government Services Canada (PWGSC), DND or any other Government of Canada representative, or other personnel involved in project activities, must not be construed as an offer to purchase or as commitment by DND, PWGSC or the Government of Canada as a whole.

Although the documents / information / data collected may be provided as commercial-in-confidence and will not be provided to a third party outside of the Government of Canada, Canada reserves the right to use the information to assist in the drafting of specifications, budgets, and timelines. Requirements are subject to change, which may be as a result of information provided in response to this LOI. Vendors are advised that any information submitted to Canada in response to this LOI may, or may not, be used by Canada in the development of any potential subsequent RFP. The issuance of this LOI does not create an obligation for Canada to issue a subsequent solicitation for the procurement of the requirement identified in this LOI, and does not bind Canada legally or otherwise, to enter into any agreement or to accept or reject any suggestions.

There will be no short-listing of vendors for the purposes of undertaking any future work as a result of this LOI. Similarly, participation in the LOI is not a condition or prerequisite for the participation to any subsequent solicitation.

Respondents should identify any submitted information that is to be considered as either company confidential, proprietary or if the response contains controlled good.

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Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.