TC AAIR printing -Database/Variable Imaging

Trade Agreement: NONE Tendering Procedures: The bidder must supply Canadian goods and/or services Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: TC AAIR Database/Variable Imaging / Printing

T8518-140163/A Werk(cw), Janet Telephone No. - (613) 998-3968 email: janet.werk@pwgsc-tpsgc.gc.ca

Summary Transport Canada Civil Aviation (TCCA) has a requirement for a Contractor to print the Annual Airworthiness Information Report (AAIR) and a one page letter to be accompanied to it. The Contractor will also fold, stuff, seal and deliver AAIRs to Transport Canada, Operational Support Services (OSS), on a monthly basis.

The period of the Contract is from date of award to August 31, 2018 inclusive.

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year period(s) under the same conditions.

There are no security requirements associated with this requirement.

As per the Integrity Provisions under section 01 of Standard Instructions 2003, bidders must provide a list of all owners and/or Directors and other associated information as required. Refer to section 4.21 of the Supply Manual for additional information on the Integrity Provisions.

The requirement is limited to Canadian goods and/or services. Basis of Selection : A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.

4.1.1 Technical Evaluation

Mandatory Technical Criteria.

Definitions for the purposes of the mandatory technical criteria.

External client(s):means clients exterior to the Bidder's own legal entity (or joint venture partnership) and excludes the parent, subsidiaries or other affiliates of the Bidder.

Internal client(s):means clients within the Bidder's own legal entity (or joint venture partnership) and includes the parent, subsidiaries and other affiliates of the Bidder.

Data sets: means the contents of a single field.

Fields: means designated areas on a form or document for the printing of variable information. A field may contain multiple rows of variable information.

Multiple: means two (2) or more.

Forms: means printed paper products such as, but not limited to, a flat form, a letter, an application form or factsheet.

Multipart Form: means printed paper forms with multiple parts attached by a stub, such as continuous feed multipart carbonless forms.

M.1 CORPORATE EXPERIENCE

The Bidder must demonstrate that it has been contractually bound to two (2) externalclients (outside of the Bidder's own company) to provide services as described in the Statement of Work. These two (2) contracts must have been started or completed on or after February 01, 2010. When combined, these two (2) contracts must demonstrate that they meet all the requirements listed below (M1.1-M.1.6)

During the evaluation, no corporate experience gained through internal clients will be accepted or reviewed.

The Bidder must provide a description of the two contracts.

For at least one (1) of the two (2) contracts, the Bidder must have provided the Client with an order system interface, such as a FTP site, to deposit files. The order system interface must have provided the Client with a unique User ID and password.

At least one (1) of the two (2) contracts must have included the printing and supply of multi-part forms for personalization after printing.

At least one (1) of the two (2) contracts must have included the printing and supply of an additional insert document or documents to be inserted in envelopes with the personalized form or letter.

At least one (1) of the two (2) contracts must have required variable printing in a minimum of 10 fields per pre-printed form or document.

Each of the two (2) contracts must demonstrate that all of the following services (M.1.1- M.1.6) were provided under the Contract:

M.1.1 Printing: Printing of basic forms to be used for personalization after printing;

M.1.2 Preparation for Variable Printing/Personalization: preparation of data sets for variable printing/ personalization on a pre-printed form or document;

M.1.3 Variable printing (Personalization): Printing of variable information on a minimum of 25,000 pre-printed forms or documents annually;

M.1.4 Preparation for mailing: Folding and insertion of the personalized forms in printed envelopes, ready for mailing;

M.1.5 Storage of pre-printed material for personalization and preparation for mailing: Storage of material produced or supplied in advance of the variable printing process and activities related to the preparation for mailing;

M.1.6 Scheduled reporting of ordering activity, printing activity and material in stock.

Response Format

For EACH of the two (2) described contracts, the Bidder must provide the following information. (If a contract does not meet one of the following requirements, please indicate N/A in your response). :

a As applicable to the Contract, a description of the ordering system interface provided to the Client to deposit files; b A description of the forms printed and produced for personalization after printing; c As applicable to the Contract, a description of the additional insert document or documents produced for insertion in the envelopes with the personalized form or letter; d A description of the requirements for the preparation of data sets for variable printing/ personalization; e A description of the variable printing/personalization requirements for the form(s) including the number of fields personalized; f The folding and insertion requirements of the forms; g A description storage requirements for pre-printed material produced or supplied in advance of the variable printing process; h A description of the reporting requirements; i The contract start date or end date (example: March 2012 or April 10, 2013 or March 2012 to present); j Any activities undertaken by sub-contractors and/or joint venture partners; k The Contract title or reference number; l Client information for the contract including the client name (example: contact name or name of organization).

M.2 PROJECT MANAGER

The Bidder must identify an individual, and their role in the company, who will act as the Project Manager and single point of contact assigned to this contract to manage the implementation and on-going provision of the required services during the period of the Contract.

This designated Project Manager must have recently (since February 01, 2010) worked as the Project Manager for a contract requiring all of the following (M.2.1- M.2.7):

M.2.1 The provision of order system interface such as a FTP server to permit the Client to deposit files;

M.2.2 Printing: Printing of basic forms to be used for personalization after printing;

M.2.3 Preparation for Variable Printing/Personalization: preparation of data sets for variable printing/ personalization on a pre-printed form or document;

M.2.4 Variable printing (Personalization): Printing of variable information on a minimum of 25,000 pre-printed forms or documents annually;

M.2.5 Preparation for mailing: Folding and insertion of the personalized forms in printed envelopes, ready for mailing;

M.2.6 Storage of pre-printed material for personalization and preparation for mailing: Storage of material produced or supplied in advance of the variable printing process and activities related to the preparation for mailing;

M.2.7 Scheduled reporting of ordering activity, printing activity and material in stock.

Response Format

The Bidder must provide the following information for the Contract:

a The name and contact information of the Project Manager; b The role of the Project Manager for the Contract; c A description of the ordering system interface provided to the Client to deposit files; d A description of the forms printed and produced for personalization after printing; e A description of the requirements for the preparation of data sets for variable printing/ personalization; f A description of the variable printing/personalization requirements for the form(s); g The folding and insertion requirements of the forms; h A description storage requirements for pre-printed material produced or supplied in advance of the variable printing process; i A description of the reporting requirements; j The Contract title or reference number; k The Client information for the contract including the client name (example: contact name or name of organization).

M.3 BUSINESS CONTINUITY PLAN The Bidder must provide a Business Continuity Plan (BCP) detailing how it will maintain the supply of paper, the order system interface, data processing, printing and variable printing, sorting and distribution to the Transport Canada Distribution Centre, storage of pre-printed stock for variable printing/personalization, and reporting of return of activity during events that would negatively impact the Bidder's normal operations.

The BCP must provide details to describe how the Bidder will maintain the supply of the AAIR products and services as specified in the Annex A - Statement of Work to meet Transport Canada Civil Aviation (TCCA) requirements for EACH of the following activities (M.3.a - M.3.i):

M.3.a The supply of the required paper for production; M.3.b The provision of the order system interface M.3.c The data processing part of the work; M.3.d The parts of the work related to the printing and production of the AAIR multipart forms and letters; M.3.e The variable printing parts of the work; M.3.f The parts of the work related to folding, insertion into envelopes and preparation for mailing; M.3.g The sorting, and distribution to Transport Canada Distribution Centre address; M.3.h The storage of stock for personalization and preparation for mailing; M.3.i The reporting of activity.

M.4 QUALITY ASSURANCE

The Bidder must provide a description of the how the Bidder will maintain the quality of products and services as specified in the Annex A - Statement of Work to meet Transport Canada Civil Aviation (TCCA) requirements for EACH of the following activities (M.4.a - M.4.d):

M.4.a The supply of the required paper for production; M.4.b The data processing part of the work; M.4.c The printing and variable printing parts of the work; M.4.d The parts of the work related to folding, insertion into envelopes and preparation for mailing;

Bidders MUST meet all the mandatory requirements of the RFP. No further consideration will be given to Bidders not meeting all the mandatory criteria. 4.1.2 Financial Evaluation The Financial Evaluation will be based on the total aggregate price of the financial proposal using the Excel spreadsheet.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.