APN - BASE JANITORIAL SERVICES CFB SHILO, MANITOBA

Advance Procurement Notice

BASE JANITORIAL SERVICES CFB SHILO, MANITOBA (with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation nor a request for proposals.

In the context of the major investments announced by the Government and to foster a proactive partnership with industry, DCC is issuing this Advance Procurement Notice (APN) to inform contractors of an upcoming contract opportunity at CFB Shilo, Shilo Manitoba.

The purpose of this APN is to allow contractors to assess their capacity and interest in participating, and to prepare adequately for the potential solicitation process, notably by initiating any necessary steps.

This is a preliminary notice regarding a potential contract, which includes security requirements. The purpose of this APN is to allow interested contractors to initiate, if required, the sponsorship process to obtain the necessary clearances or security clearances (if applicable).

Please note that there is no guarantee that this contract will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process.

Description of the Project and Services

The Department of National Defence and Defence Construction Canada intends to put in place a contract to provide all labour, material, supervision and equipment to supply janitorial services at CFB Shilo, Manitoba. 

In general, the work includes, but not limited to

Janitorial cleaning services (internal and external elements)

General Requirements

wipe down benches, exercise equipment and weight machines; dusting of blinds; vacuuming of curtains and drapery; cleaning/stocking of dispensers; clean & disinfect door handles, handrails and switch plates cleaning and disinfecting of drinking fountains; spot clean/ replace of entrance mats and grates; floor strip/refinishing; sweep/vacuum and damp mop of flooring; vacuum (automatic type) pools; clean and disinfect pool deck; clean, damp mop and disinfect sauna room; cleaning and disinfect bathroom fixtures; waste removal; glass cleaning

Other Tasks

carpet/furniture shampooing and steam cleaning

The approximate estimated cost for these services is $4,000,000.00 over two (2) years with the potential for three (3) additional one (1) year extensions and an increase in value up to $6,000,000.00. The estimated total potential value is approximately $10,000,000.00 over a possible five (5) year period.

It is anticipated that the following solicitation will proceed as noted in the table below. This is conditional on the contract receiving approval to proceed from DND.

Contract Number:  SLSO2796 Title: Base Janitorial Services Total Potential Value: $10,000,000.00 Anticipated Posting: November 2026 Anticipated Contract Commencement: April 2027

Contract Award and Anticipated Security Requirements

To be eligible for contract award, a bidder will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.

The anticipated security clearance level for this contract is Designated Organization Screening (DOS).

Industrial Security Program Sponsorship

Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that intend to submit a bid for this project and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders with their respective security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:

Advance Procurement Notice (APN) number (Project number on the MERX notice); Contract number SLSO2796; and Level of clearance requested to be sponsored for.

Sponsorship Process

Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages. Once DCC has determined, at its entire discretion, that a consultant or contractor:

has started the sponsorship process prior to the solicitation (Contract number listed on their request for sponsorship) being advertised on MERX, has  met all the material requirements of the sponsorship request package, and has submitted a proposal or a bid

DCC will  send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).

Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP  to ensure that the process is completed as soon as possible.

Questions

Any questions pertaining to the sponsoring process through the ISP can be addressed to

Telephone Number: (613) 998-8974; or Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to

Brad Jeaurond Coordinator, Contract Services Defence Construction Canada 204-765-3000, ext. 258-4094 Bradley.Jeaurond@dcc-cdc.gc.ca

Disclaimer

DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process  and does not provide any representations  or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated  sponsorship process.Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.