English Professional Writing and Editorial Services Forest Information Products

REQUIREMENT

By means of this RFP, NRCan is seeking proposals from bidders to provide professional writing and editing services on an ‘as-and-when requested basis’ and possibly with simultaneous assignments—for the development of content to appear in The State of Canada’s Forests annual report to Parliament and the CFS website, as well as other forest-related products.

The Bidder must have more than one resource at our disposal and be able to meet all our writing and editing requirements. This allows for continuous delivery of services as we are faced with meeting tight deadlines.

CONDITIONS OF THE REQUEST FOR PROPOSAL (RFP)

There shall be no direct payment by NRCan for costs incurred for the presentation and submission of proposals in response to this RFP.

ESTIMATED CONTRACT PERIOD

Services shall be provided from the date of the contract award (April 1, 2015) to March 31, 2016.

NRCan reserves the right to extend the contract for 2 (two) additional 12 (twelve) month periods.

Option year #1: April 1, 2016 to March 31, 2017 Option year #2: April 1, 2017 to March 31, 2018

SOLICITATION/BID CLOSING DATE AND SUBMISSION OF PROPOSALS

The deadline for submissions of bids in response to this RFP is January 27, 2015 @ 14:00 (E.D.S.T.).

Proposals must be directed to

Bid Receiving Unit - Mailroom Natural Resources Canada Loading Dock 588 Booth Street Ottawa, Ontario K1A 0Y7 ATTENTION: Lucie Lepage RFP: NRCan-5000015182

NRCan will not assume responsibility for proposals directed to any other location. Proposals not received in the Bid Receiving Unit by the closing time, will be return to the Bidder unopened.

ENQUIRIES

All enquiries concerning this RFP must be submitted in writing to the Contracting Authority as early as possible within the bidding period. Enquiries must be received no less than five (5) calendar days prior to the bid closing date to allow sufficient time to provide a response. Enquiries received after that time may not be able to be answered prior to the bid closing date.

MANDATORY REQUIREMENTS

For each proposed resource, the Bidder MUST demonstrate compliance with all of the following mandatory requirements and MUST provide the necessary documentation to support compliance (for example, detailed resumes for each of the proposed resources demonstrating that they have experience conducting research and establishing contacts as well as providing writing and editing services related to natural resources).

M1 For each proposed resource, the Bidder MUST demonstrate that the proposed resource has experience in conducting research and establishing contacts with subject-matter experts for interviews and use this information to write varied content.

M2 For each proposed resource, the Bidder MUST demonstrate that the proposed resource has three years of experience within the last five years writing and editing materials in English related to natural resources.

M3 For each proposed resource, the Bidder MUST demonstrate that the proposed resource has two years of experience within the last four years writing and revising text for the web.

RIGHTS OF NRCAN

NRCan reserves the right to

- Seek clarification or obtain verification of statements made in a proposal; - Reject any or all proposals received in response to this RFP; - Enter into negotiations with one or more Bidders on any or all aspects of its proposal; - Accept any proposal in whole or in part without prior negotiation; - Cancel and/or re-issue this RFP at any time; - Verify any or all information provided by the Bidder with respect to this RFP including references; - Retain all proposals submitted in response to this RFP; - Declare a proposal non-compliant if NRCan determines during the evaluation phase, that the Bidder does not have the legal status, facilities and technical, financial and managerial capabilities to fulfill the requirements stated herein; - Discontinue the evaluation of any proposals which are determined, at any stage of the evaluation process, to be non-compliant.