Hotel Accommodation Services

The Natural Sciences and Engineering Research Council of Canada (NSERC) and the Social Sciences and Humanities Research Council (SSHRC) are separate federal granting agency that support scholarly endeavours in Canadian universities. More specifically, NSERC supports researchers and university students in their advanced studies, promotes and supports discovery research, and fosters innovation by encouraging Canadian companies to participate and invest in post-secondary research projects. SSHRC promotes and supports university-based research and training in the humanities and social sciences. Standard research grant applications are adjudicated using the peer review process, where available funds are awarded, through a competitive process. Research grants adjudication committees made up of scholars from the research community evaluate and rank all applications. Both members and external reviewers devote considerable time and effort, on a volunteer basis, to reviewing thousands of applications per year and making award recommendations. In order to review all the grant proposals submitted, NSERC holds its annual competition in February and SSHRC holds its annual competition at the beginning of March. Due to the nature of the event, both NSERC and SSHRC require accommodations for the large number of attendees. This Request for Proposal identifies the requirements for these accommodations and various other events and/or committee meetings that occur throughout the year. Contractors interested in providing guest rooms in Ottawa, Canada must be located in the area bordered by Wellington Street, Metcalfe Street, Bronson Avenue and Gloucester Street.

Period of Contract

The period of the Contract is from Date of Contract up to and including 31 December 2015.

Option to Extend the Contract

The Contractor grants to Canada the irrevocable option to extend the term of the Contract, up to three (3) additional one (1) year periods, under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Canada may exercise this option at any time by sending a written notice to the Contractor at least thirty (30) calendar days before the expiry date of the Contract. The option may only be exercised by the Contracting Authority, and will be evidenced for administrative purposes only, through a contract amendment.

Security Requirement

There is no security requirement associated with the contract.