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Create free accountAdvance Contract Award Notices (ACANS)
The Royal Canadian Mounted Police (RCMP) has a requirement for the provision of research services in order to conduct an evaluation of Surrey RCMP’s capacity to respond to crime and criminal justice issues and to assess the effectiveness and efficiency of the detachment.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these services to the Centre for Public Safety and Criminal Justice Research at the University of the Fraser Valley (UFV). Prior to awarding a contract, the RCMP wants to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.
If a statement of capabilities deemed by Canada to meet the requirements set out in the ACAN is received, Canada will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
If no statement of capabilities meeting the requirements set out in this notice is received, a contract will be awarded to the pre-selected supplier.
Background
The city of Surrey B.C. is the fastest growing city in Canada with over 1000 new residents arriving every month. Due to a record number of homicides in Surrey (Twenty three so far this year), the RCMP has been tasked to examine the possible causes of Surrey’s high murder rate. As a result, the need for valid research data is immediate. One of the goals of the research is to provide further insight into Surrey RCMP’s response to crime and to support sound decision-making. Among other information, the research project is intended to provide data on whether the Surrey RCMP detachment has enough capacity to perform its duties in the face of the city’s immense population growth.
The Surrey RCMP has a requirement for five (5) inter-related research projects in order to evaluate how well the detachment responds to crime & criminal justice issues & to assess the effectiveness and efficiency of the detachment.
1. Task: Review of Surrey RCMP’s Detachment Operations
(A) Provide Surrey RCMP with an assessment of the workload handled by the detachment and an evaluation of its ability to handle that workload through analysis of various data (B) Review of Surrey RCMP crime statistics (C) Conduct interviews with key personnel and representatives throughout the detachment (D) Provide recommendations for the detachment to handle the workload in a more efficient and effective manner
Deliverable: Analysis of the crime data and interviews with final report and recommendations to be provided to the Surrey RCMP
2. Task: Analysis of the Surrey RCMP Continuous Improvement Team (A) Provide formative evaluation of Surrey’s Continuous Improvement Team (B) Three sets of semi-structured interviews with the following groups: • All Surrey RCMP employees who have been associated with the organization’s continuous improvement team. • Surrey RCMP employees who have not been associated with the organization’s continuous improvement team • Employees of other policing agencies in the Lower Mainland who have had experience with continuous improvement teams
Deliverable: • The summary of the interviews • Recommendation for how Surrey RCMP’s Continuous Improvement Team should be organized and how it should function in the future • Presentation and a detailed final report to the Surrey RCMP
3. Task: Police Car Motor Vehicle Accidents Review of police vehicle crashes involving members of the RCMP in Surrey. This review will assist Surrey RCMP to better understand the characteristics, contributing conditions, and outcomes of police motor vehicle crashes involving its members. Contractor shall examine the entire population of files completed for members of the Surrey RCMP from January 1st 2011 to December 31st 2013. The data to be coded shall focus on general information associated to the crash, police motor vehicle operator data, police motor vehicle data, crash site data, weather and road conditions at time of the crash, type of crash and outcome of crash, injuries as a result of the crash and recommendations to reduce crashes.
Deliverable: • The analysis of data • Recommendations and presentation of final report
4. Task: Analysis of Surrey RCMP Crime Reduction Strategies (A) Review and assessment of Surrey RCMP crime reduction strategies, programs, and service delivery model (B) Compare Surrey RCMP to other similar jurisdictions to highlight gaps, successes, and best practices (C) Conduct interviews with members directly responsible for the development and execution of the crime reduction model (D) Conduct key stakeholder interviews with community members, organizations, and agencies that are part of the Surrey RCMP’s crime reduction strategy Deliverable: • Analysis of interviews • Conclusion and Recommendation • Presentation and Final detailed report
5. Task: Evaluation of Surrey RCMP’s use of Automated License Plate Recognition (ALPR)
To evaluate Surrey RCMP’s use of ALPR technology with an assessment of its current use, the extent to which ALPR increases the rate of arrest and has a deterrent effect on offenders. (A) Analyze ALPR data, focusing on the number & type of hits (B) Conduct interviews with Surrey RCMP members who use ALPR technology
Deliverable: • The analysis of the interviews & ALPR data • Recommendations for more effective use of ALPR technology • Presentation and final detailed report
Contract Period: The proposed contract is for a period of 4 months from contract award date.
Estimate Contract Value: The estimated value of the contract is $128,700.00 (GST extra).
Minimum Essential Requirements An interested supplier and/or its personnel must demonstrate by way of a statement of capabilities that it meets or exceeds the following requirements:
1. Ph.D. in Criminology or related discipline. 2. Knowledge of the Canadian criminal justice system 3. Detailed knowledge of the RCMP administrative and operational environments including procedures, goals and objectives 4. Experience in conducting and facilitating high quality research including collaborative research between the university and policing organization(s) in a timely manner 5. Experience in managing major policing research projects effectively and efficiently, while ensuring that accepted standards of research are met 6. Experience in research design, conducting interviews, evaluating data and providing policy advice and recommendations at a senior level 7. Excellent writing skills and ability to prepare reports 8. Ability to deliver high quality work within limited time frames
Justification for the Pre-Selected Supplier
Due to a record number of homicides in Surrey, B.C. this past year, the RCMP has been tasked to determine the root causes of the high homicide rate and come up with possible remedies. As a result, the need for valid research data is immediate and the proposed research project must be completed in a timely fashion (estimated 4 months) so that recommendations can be quickly implemented. Efforts to hire through open tender will create unrealistic timelines. The proposed contractor’s personnel have the unique skill set necessary to fulfill the requirements within the limited timeframe available.
The contractor’s personnel, the Director of the Centre for Public Safety and Criminal Justice Research at the University of the Fraser Valley, has extensive background in police research and has worked in close partnership with “E” Division RCMP under an MOU between UFV and various police agencies. The contractor’s personnel have strong analytical skills and a thorough working knowledge of the operational and administrative environments within police departments including the RCMP and, consequently, will not have to be trained by the Surrey Detachment.
Intellectual Property Canada intends to retain ownership of any Foreground Intellectual Property arising out of the proposed contract on the basis that the main purpose of the contract is to generate knowledge and information for public dissemination.
Statement of Capabilities Suppliers who consider themselves fully qualified and able to meet or exceed the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate with specific detail how they and their personnel meet the advertised requirements.
Closing Date and Time The closing date and time for accepting statements of capabilities is January 03, 2014 2:00 p.m. Pacific Time
Gursharn Dhadwal A/Junior Procurement Officer Royal Canadian Mounted Police Mailstop #909, 14200 Green Timbers Way, Surrey, BC V3T 6P3
Telephone: 778-290-2774 Facsimile: 778-290-6110 E-mail: gursharn.dhadwal@rcmp-grc.gc.ca
Policy Information Exception to the Government Contracts Regulations Section 6, (d) only one firm is capable of performing the work, of the Government Contracts Regulations set aside the requirement to solicit bids.
Trade Agreement Subject to North America Free Trade Agreement (NAFTA) Subject to Agreement on Internal Trade (AIT)
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No amendments observed.
No attachments listed in the open data.
No contact listed in the open data.