Rental of Temporary Accommodations

The National Capital Commission (NCC) requires the supply of temporary accommodations on site, for a period of approximately thirty (30) months. The successful Proponent shall provide the temporary accommodations in an accurate, responsive, timely, and aesthetic manner to reflect the operations and heritage landscape of the site. All Supplied Items and their delivery, landing, levelling, settlement, installation, assembly, maintenance, support, removal and remediation of/at/from the project location must comply with all municipal, provincial and/or federal applicable code requirements. MINIMUM ESSENTIAL REQUIREMENTS Any interested Proponent must demonstrate, by way of a statement of capabilities, that it can provide temporary accommodations for NCC staff, meeting the following essential requirements: - Rental period of approximately thirty (30) months. - All supplied items shall be in very good rentable condition, preferably less than 10 years old, and must not have any marks, brands, logos or symbols whatsoever. - The supplied accommodations must be completely water tight and have an appropriate rainwater drainage system on the roof. - The supplied items must have a neutral exterior color (preferably light grey). - The supplied Items shall be clean and without any odor, and free of any encumbrances whatsoever or any other impediments for its use. - The supplied accommodations shall be provided with appropriate skirting, ground preparation, footing system, anchors, and leveling. The Proponent will be responsible for blocking and levelling. - The Proponent shall obtain all licenses, certifications, approvals and permits as it may be required in relation to the supply of the temporary accommodations, including but not limited to structural calculations and fire resistance certifications. The Proponent is responsible to provide all engineering services and documentation necessary to obtain such licenses, certifications, approvals and permits. - Delivery Date: Fourteen (14) calendar days from contract award - Transportation of the temporary accommodations to the final location, located at 1 Sussex Drive, Ottawa, Ontario, Canada. The supplier is responsible for inspecting the site prior to delivery and repairing any damage incurred as a result of the delivery, including damage to the site perimeter gate, infrastructure, etc. - Set-up, levelling, connecting, and weatherproofing of the temporary accommodation at the final location, located at 1 Sussex Drive, Ottawa, Ontario, Canada. - The temporary accommodation is to be provided as an office complex. Due to both operational space requirements and site environmental limitations, the complex shall be comprised of four (4) 12’ x 60’ mobile office trailers, secured and connected. - Heating, ventilating, and air conditioning systems for the complex shall be to Canada Occupational Health and Safety Regulations SOR/86-304. - Lighting systems for the complex shall be to Canada Occupational Health and Safety Regulations SOR/86-304. - Electrical distribution systems shall comply with the Ontario Electrical Safety Code. - Exterior: Due to the location on the historic landscape of the site, the exterior of the complex requires an enhanced commercial appearance, compared to the standard mobile office trailer. Enhancements shall include wood siding, a double-door front entrance, and large 48”x60” windows c/w screens. - Any interested Proponent must submit with their bid: .1 Pictures or drawings (front, back, and sides) of the proposed complex; .2 Interior plan of the proposed complex; .3 The NCC reserves the right to disqualify any Proponent whose submissions in .1 and .2 above are deemed to not meet aesthetics or interior design requirements. Tenders & bid security must be forwarded to the attention of Lana Wilson, Senior Contract Officer, Procurement Services, National Capital Commission, 40 Elgin Street, 3rd floor Service Centre, Ottawa, ON, K1P 1C7. Bid closing date is September 10, 2015 at 3pm Ottawa time. Late or faxed bids will not be accepted.

The procurement process of this tender is subject to Chapter 5 on the Agreement on Internal Trade. The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.