English copy editing services, formatting of monthly issues and supplements and occasional scientific writing services for the Canada Communicable Disease Report

This bid solicitation is being issued to satisfy the requirement of the Public Health Agency of Canada (PHAC) for English copy editing services, formatting of monthly issues and supplements and occasional scientific writing services for the Canada Communicable Disease Report (CCDR). It is intended to result in the award of two (2) contracts for a period of one (1) year, plus two (2) irrevocable options, of 12 months each, allowing Canada to extend the term of the contracts. Background: The Report is a bilingual online journal on infectious diseases designed for a broad audience. The CCDR publishes rapid communications, surveillance reports, systematic reviews, outbreak reports, and Advisory Committee statements, as well as links to online resources, and continuing education events. Each issue of the CCDR publication includes three to five manuscripts, for a total of twenty to thirty pages and approximately 15,000 words. There could be up to 16 issues per calendar year with production split between the two contracts. Issues are published on the first Thursday of each month and there are additional supplements through-out the year. Scope: Tasks required of the contractor for an issue will include but are not limited to:

Copy editing of English articles, cover teasers and table of contents pages in MS Word according to the CCDR Style Guide; Formatting of text and graphics (tables and figures in MS Word, MS Excel, and MS Power Point) according to the CCDR Formatting Template; Verifying web links and correct citation of references; As required, drafting summary manuscripts from material provided.

There are four days in the production schedule for copy editing one full issue. As standard practice, the Contractor will receive the manuscripts for an issue on day one (1) of the production schedule. Estimated Value: The total estimated value of the requirement for the contract period and two option periods for both contracts is $155,940.00, applicable taxes included. There is no allowance for travel or miscellaneous expenses. Security Requirement: There is no security requirement. Enquiries regarding this Request for Proposals are to be submitted in writing to: Name: Ron Staigh E-mail address: ronald.staigh@canada.ca