RFI - Labour Electronic Access Forms

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: RFI - Labour Electronic Access Forms

G8213-110003/A Xu, Hong Telephone No. - (819) 956-1440 ( ) Fax No. - (819) 953-3703

Background and Purpose of this Request for Information (RFI) (a) RFI Overview:

Human Resource and Skills Development Canada (HRSDC) is seeking feedback from the vendor community, with respect to a bilingual (French/English) commercial off the shelf (COTS) Labour Electronic Access Forms (LEAF) solution. For the purposes of this RFI, the LEAF is defined as the Labour Electronic Access Forms system to see the implementation of the Labour Program's paper-based health, safety and compensation forms on the Internet. The LEAF will reside within the existing technology management framework that exists within the Innovation, Information and Technology Branch (IITB) at HRSDC. This system will improve the management and quality of information received from federally-regulated industries and Federal departments and Crown agency employers submitting Hazardus Occurrence Investication Reports (HOIR) and Annual Hazardous Occurrence Reports (AHOIR), ensure legislative and professional standards for confidentiality and privacy are respected, and provide aggregate management data for monitoring trends, decision making, policy development and strategic planning.

Public Works and Government Services Canada (PWGSC) is issuing this RFI on behalf of the HRSDC, as a means of gathering information to assist in accomplishing the following specific purposes: to initiate an early exchange of information with the vendor community; to refine the department's requirements; to seek comments on what industry proposes as a realistic project timeline; to identify possible risks and risk mitigation strategies; to identify key information required by respondents; to understand E-filing technology directions/evolution to gauge industry's level of interest in supplying an e-filing solution.

(b) Background

The Federal Workers' Compensation Service (FWCS - Labour Program) in HRSDC is responsible for the administration of the Government Employees Compensation Act (GECA). In this role HRSDC represents the federal government as neutral administrator of the Act. The GECA provides statutory compensation coverage to employees of the federal government, crown corporations and agencies, who suffer occupational injuries or illnesses as a result, and in the course, of their employment. Workers' Compensation claims under the GECA are adjudicated by the provincial Workers' Compensation Boards. Currently, compensation claims under the GECA are transmitted by mail or facsimile to the regional Injury Compensation Units in HRSDC for authentication and entry into the National Injury Compensation System. Subsequently, the claims are countersigned and forwarded to the appropriate provincial board for adjudication and benefits payments. The FWCS has identified a need to allow federal departments, Crown corporations and agencies to file workers' compensation claims electronically.

As per Part II of the Canada Labour Code, Sections 15.8 and 15.10, all federal jurisdiction (FJ) employers in Canada are required to submit "written reports" and "annual reports" on occupational accidents, illnesses, injuries, and fatalities. Together, these two kinds of reports are referred to as "accident reports". "Written reports" refer to "hazardous occurrence investigation reports" (HOIRs), to be filed by FJ employers immediately following each work-related accident, injury or illness to a HRSDC regional office. "Annual reports" refer to the "employer's annual hazardous occurrence report" (EAHOR), which must be submitted to the Occupational Health, Safety and Injury Compensation Division (Labour Program) at HRSDC headquarters, and contain the total number of all work-related accident, injuries, illnesses and fatalities for the FJ employer, for the calendar year.

Nature of Request for Information This is not a bid solicitation. This RFI will not result in the award of any contract. As a result, potential suppliers of any goods or services described in this RFI should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list. Therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFI will not necessarily follow this RFI. This RFI is simply intended to solicit feedback from industry with respect to the matters described in this RFI. Nature and Format of Responses Requested Respondents are requested to provide their comments, concerns and, where applicable, alternative recommendations regarding how the requirements or objectives described in this RFI could be satisfied. Respondents are also invited to provide comments regarding the content, format and/or organization of any draft documents included in this RFI. Respondents should explain any assumptions they make in their responses. 4 Note to Respondents Respondents must refer to the RFI documents for the complete requirement.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.