ACAN FOR CAPITAL PLANNING AND MANAGEMENT OFF-PREMISE SOFTWARE SOLUTION (CPMOSS)

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: VFA Canada Incorporated Suite 400 4211 Kingsway Burnaby British Columbia Canada V5H1Z6 Nature of Requirements:

Please Note, for any additional information regarding this ACAN or to obtain copy of the criteria for assessment of the statement of capabilities, please contact the following Contracting Authority:

Ivy Pui 819-956-1560 ivy.pui@tpsgc-pwgsc.gc.ca

THE ACAN IS FOR THE PROVISION OF AN INTEGRATED CAPITAL PLANNING AND MANAGEMENT OFF-PREMISE SOFTWARE SOLUTION (CPMOSS) - VFA.FACILITY PLATFORM

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or co nstruction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

DEFINITION OF REQUIREMENTS FOR THE DEPARTMENT OF FISHERIES AND OCEANS (DFO)

DFO requires a Capital Planning and Management Off-Premise Software Solution (CPMOSS), off the shelf software that can act as a central repository of facility information populated with data which originates from an integrated building condition assessment methodology for consistency, quality and data integrity. The CPMOSS will serve as a central source of facility information, accessible across the organization. This data is based on the cost to remediate, asset condition, lifecycle of components, and renewal needs. CPMOSS allows DFO to:

- Determine the impact of different levels of funding using embedded costing scenario analysis tools that meet both short and long term capital planning needs for forecasting, estimating and prioritization capabilities;

- Prioritize capital needs by creating multi-year budgets based on organization wide priorities and strategies;

- Access dashboards and reports that provide analytics on key indicators and graphic views of the portfolio condition;

- Accurately estimate renewal needs.

DFO requires the Supplier to perform on-site condition assessments of buildings (for example but not limited to: Laboratories, Coast Guard Bases, Search and Rescue Stations, Marine Communication and Traffic Service Centres, Warehouses), works (for example but not limited to: dams, weirs, bridges and culverts, fishways, roads, helicopter landing pads, walkways), marine infrastructure (for example but not limited to: wharves (fixed and floating), breakwaters (fixed and floating) and to insert the resulting information and data into the Capital Planning and Management software database.

CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES

Any interested supplier must demonstrate by way of a statement of capabilities that their product and services meet the following requirements:

Essential requirements

M01. The CPMOSS proposed to meet this requirement must be "off-the-shelf", meaning that each component of software is commercially available and requires no further research and development and is part of an existing product line with a field-proven operational history (that is, it has not simply been tested in a laboratory orexperimental environment).

M02. The CPMOSS must enable, deliver and support the functionality to record the condition of capital asset and their replacement values in Canadian dollars

M03. The CPMOSS must enable, deliver and support the functionality to record the associated building systems/elements life expectancies, remaining life, and renewal and remedial costs.

M04. The CPMOSS must enable, deliver and support the functionality to be able to build "what-if scenarios" that demonstrate the impact of different funding levels.

M05. The CPMOSS must enable, deliver and support the functionality to have the ability to identify the risks (e.g. risks associated with not addressing critical infrastructure needs) associated with different levels of investment at DFO facilities.

M06. The CPMOSS must enable, deliver and support the functionality to be able to allow for the prioritization of limited budgets based on the most critical documented requirements.

M07. The CPMOSS must enable, deliver and support the functionality to be able to benchmark the progress of targeted investment and their impact on the overall condition of DFO facilities.

M08. The CPMOSS must enable, deliver and support the functionality to be able to record detailed financial information regarding RP’s deferred maintenance backlog, and help RP integrate ongoing sustainability (with re spect to asset condition) into the capital planning process.

M09. The CPMOSS must enable, deliver and support integrated Uniformat ll Categories (levels 1 to 4) to classify building systems and elements; use RS Means (or other industry standard estimating tool) with selectable City Cost Index (CCI) for system, labour and material cost data, including Green Building category line items and; use lifecycle data from the Building Owners and Managers Association (BOMA). The CPMOSS must have the ability for user adjusted labour and materials costing and lifecycle time periods. Current Replacement Value (CRV) calculation must be available as both the cost of all system CRV's within an asset or from an imbedded cost per square meter calculation.

M010. The CPMOSS must enable, support and deliver a library of building and system model templates to allow rapid calculation of accurate CRVs. User adjustment of costs and lifecyle data must be available. These must be automatically updated in the software when the standards are updated.

M011. The CPMOSS must enable, supportand deliver the functionality to provide dynamic cost estimating feature (with appropriate data entry fields), allowing for annual updates to labour and materials costs as well as custom costs. The analysis must take into account all soft costs and all other adjustment that are factored in by the CMPOSS Software for calculation of asset CRVs, and deficiencies, deferred maintenance, and renewal costs and allow for inflation.

M012. The CPMOSS must enable, support and deliver the functionality to include the ability to automatically generate the industry-standard benchmark Facility Condition Index (FCI), and System Condition Index (SCI). The CPMOSS must be configurable to allow the user to include or exclude: overhead costs, deferred maintenance, deficiencies and asset and system renewals. It must provide funding scenarios that include all capital needs or only capital needs that contribute to the FCI calculation.

M013. The CPMOSS must enable, support and deliver the functionality to include a Capital Funding Scenario analysis tool to project long-term costs and graphically explore the impact of different funding strategies. The CPMOSS must not limit the number of scenarios that can be created by the user. TheCPMOSS must have the ability to allow the user to view all results overlaid together in graphical, chart or other formats.

M014. The CPMOSS must enable, support and deliver the functionality to provide the capability to create any number of multi-year Capital Budget Scenarios based on organization-wide priorities and strategies. Prioritization process is the Analytical Hierarchy Process (AHP) methodology with Factors and Criteria selected by the user. The ranking is accomplished through a pair-wise analysis used in the AHP approach. The CPMOSS must not limit on the number of budget scenarios or ranking strategies that can be created by the user.

M015. The CPMOSS must enable, support and deliver the display of Asset locations on a map through "GIS Coordinates" that is preferably based on ESRI ArcServer mapping software and must include a map-based interface, providing users with an intuitive interface for navigating to specific Assets and seeing Assets in their geographic context. The GIS capability must provide the ability for users to select individual Assets on the map to display key Asset statistics, and directly navigate to the Asset’s detail records.

M016. The CPMOSS must enable, support and deliver a reporting and query tool for rapid access to the data to support capital planning decisions. Reporting tool must be capable of producing data queries and presentation reports. It must have an extensive library of standard reports that fully meet requirements as well as the ability for the user to construct custom reports using a drag and drop type interface. It must have the ability to embed graphics and photographs and include live drill down capabilities in the graphics or tables. The reporting must have the ability to output reports and other information in user defined spreadsheet, list and graphical formats exportable to various analysis presentation and document software including, but not limited to: MS Excel, MS Word,MS Powerpoint, MS Project and PDF.

M017. The CPMOSS must enable, support and deliver the functionality for users to have the capability to create custom dashboards to summarize and graphically display other information about the portfolio. All inquiry and reporting functions must be completely user configurable and definable. It must have the ability to create rankings with user specified data and subsets of data along with filtering based on any user defined variables within the database. The output of the Prioritization & Budgeting tool must be a ranked list of all capital needs. The CPMOSS must enable the user to run and save multiple scenarios after applying timing overrides to the timing of the ranked capital needs.

M018. The CPMOSS must enable, support and deliver the functionality to include a data exchange feature to allow users to easily exchange key data about projects with other Financial or Enterprise systems that are currently deployed throughout the organization (such as, but not limited to: SAP, Maximo, TMA, Webworks, etc).

M019. The implemented CPMOSS must support a mobile self-assessment and data capture tool.

M020. The CPMOSS must enable, support and deliver the functionality to include dedicated, read-only dashboard view of key portfolio information delivered to a desktop or mobile tablet, whereby the user can search for assets based on user-defined criteria, view summary statistics about a select group of assets, locate assets on a map using Google Maps technology with thematic representation (e.g. colour coded FCI makers/pins) and drill down into key asset information or deficiencies details.

M021. The CMPOSS Software must enable, support and deliver the capability to associate drawings and photos with specific building records, assets, rooms or requirements, and allow attachment of documents and links to other sites and data sources. It must have a Capital Funding Scenario analysis tool to project long-term costs and graphically explore the impact of different funding strategies.

M022. The CMPOSS Software must enable, support and deliver an Integrated IBM’s Cognos Business Intelligence reporting engine that allows DFO to create custom dashboards and reports to summarize and display graphically information about DFO’s portfolio.

M023. The supplier agrees to supply Canada with a CPMOSS that delivers, allows and supports a secure, authenticated and trusted computing environment locatedin Canada at all times; and that has, all pre-production, production and post-production, in Canada, in a Protected A environment; for at least a three years period of time.

M024. The Supplier must provide a visual, non-destructive inspection and review of existing building data and maintenance history. In addition the Supplier must also identify current lifecycle condition of each building and each buildings component systems (for example, roofing systems, chilled water systems and fire suppression systems).

M025. The Supplier must deliver services based on ASTM E2018-8 standards adhering to Uniformat II and BOMA standards.

M026. The Supplier must provide training services for authorized users in the use of all software offered.

M027. The Supplier must provide a program for gathering and utilizing input from multiple stakeholders and must employ a statistical ranking method that includes pair-wise comparisons.

M028. The Supplier must provide post assessmentsupport that focuses on detailed data at the requirement and project levels, where requirements are closed out in the CPMOSS and new requirements are identified and added on an "ad-hoc" basis.

Essential supplier requirements

M029. The Supplier must have at least 5 years of verifiable expertise in performing asset condition assessments (including buildings, works, and marine infrastructure). The supplier must be able to demonstrate in depth knowledge of Canadian or other relevant standards for performing asset condition assessments (including buildings, works, and marine infrastructure).

M030. The Supplier must have minimum 5 years’ experience in collecting and uploading data including recommended upgrades, detailed findings, and photos of the observed condition of architectural, mechanical and electrical systems into the CPMOSS upon completion of the condition assessments.

M031. The Supplier must provide technical support by telephone, web and email.

M032. The Supplier must aid in the import and export of any relevant data into and out of the system to support ongoing DFO requirements.

M033. The Supplier must be able to host the software in Canada and guarantee an uptime of 99.5% minimum with access to the servers via HTTP and SSL protocols and daily backups. Back up data must be located on a Canadian site having a Recovery Time Objective of 48 hours and a Recovery Point Objective of 24 hours or less.

M034. The Supplier must have a Security Requirement of Protected A minimum approved by the PWGSC Industrial Security Program.

M035. The supplier must be able to provide, as a single service (not subcontracted to another party), both the physical building condition assessment together with the CPMOSS.

APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT

This procurement is subject to the following trade agreement(s)

a. Agreement on Internal Trade (AIT); b. North American Free Trade Agreement (NAFTA); and c. World Trade Organization Agreement on Government Procurement (WTO-AGP).

JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

VFA.facility is the only known Commercially Off the Shelf (COTS) Capital Planning and Management Off-Premise Software Solution (CPMOSS) that can provide the following features right out of the box with no customization. They offer:

- Built-in industry standards for Cost Estimation (RSMeans - cost estimation database - with selectable City Cost Index), Classification of Building Elements (Uniformat II category levels 1 to 4), and System Lifecycles (Building Owners and Managers Association).

- Built-in cost estimation tool that is dynamic, allowing for automatic annual updates to labor and materials costs, resulting in automatic adjustments to assets and systems replacement values, system renewal costs, and costs for addressing all identified deficiencies.

- Automatic generation of the industry standard benchmark Facility Condition Index (FCI).

- A Capital Funding Scenario analysis tool to project long-term costs (5, 10, 20, 30+ years) and graphically explore the impact of different funding strategies.

- Capability to create any number of multi-year Capital Budget Scenarios based on organization-wide priorities and strategies accomplished through a pair-wise analysis with no limit on the number of budget scenarios or ranking strategies that can be created.

- The ability to support mobile data capture of building information with a built-in workflow process for quality assurance and data integrity.

- An Integrated IBM’s Cognos Business Intelligence reporting engine that allows DFO to create custom dashboards and reports to summarize and display graphically information about DFO’s portfolio.

- A dedicated, read-only dashboard view of key portfolio information delivered to a desktop or mobile tablet, whereby DFO can search for assets based on user-defined criteria, view summary statistics about a select group of assets, locate assets on a map using Google Maps technology with thematic representation (e.g. colour coded FCI makers/pins) and drill down into key asset information or deficiencies details.

GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)

Section 6.d of the Government Contract Regulations is being invoked in this procurement as only one person or firm is capable of performing the contract. EXCLUSION AND/OR LIMITED TENDERING REASONS

Annex 4.4 article 506.12(b) of the AIT is applicable on thebasis of limited tendering where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists, respectively.

Article 1016.2(b) of NAFTA is applicable on the basis of limited tendering due to reasons where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

Article XV.1(b) of WTO-AGP is applicable on the basis of limited tendering due to reasons when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

OWNERSHIP OF INTELLECTUAL PROPERTY

Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.

PERIOD OF THE PROPOSED CONTRACT AND DELIVERYDATE(S)

The proposed contract is for a period of 1 year, plus 9 one-year irrevocable options. All deliverables mentioned in the requirement will be delivered on an ongoing basis throughout the duration of the award.

NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

VFA Canada Corporation 4211 Kingsway, Burnaby, BC V5H 1Z6 Canada

SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. The conditions of the developer's shrink-wrap license are not acceptable to the Crown.

This software is proprietary, and the proposed Supplier must have the authority to negotiate the terms and conditions of the contract and the related software licensing terms including, but not limited to; limitation of liability, indemnification, transferability of license, termination/refund to the Crown. Documents may be submitted in either of ficial language of Canada

INQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES

Inquiries and statements of capabilities are to be directed to: Ivy Pui 819-956-1560 ivy.pui@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.