CCGS Dumit - Vessel Life Extension

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: No Vendor Name and Address: Northern Transportation Company Limited 1209, 10104-103 Ave Edmonton Alberta Canada T5J0H8 Nature of Requirements: CCGS Dumit - Vessel Life Extension

Definition of the requirement

The Department of Fisheries and Oceans/Canadian Coast Guard has a requirement for a Ship Repair Contractor to carry out the Vessel Life Extension (VLE) on the Canadian Coast Guard vessel, CCGS Dumit . The work will involve completing an extensive list of repairs and modifications/upgrades as contained in the Statement of Work that has been prepared for the Project. (The Table of Contents from that work is posted below).

Table of Contents - Statement of Work ? G1.0 GENERAL NOTES ? G2.0 GENERAL TECHNICAL NOTES ? G3.0 VESSEL CONDITION REPORT ? G4.0 VESSEL PAINT INTERPLAN ? G5.0 HAZARDOUS MATERIAL WORK PROCEDURES ? S1.0 SERVICES ? 3.0 DOCKING ? 4.0 TANK CLEANING ? 5.0 ASBESTOS & HAZMAT REMOVAL ? 6.0 HULL PLATE REPAIR AND LOAD LINE INSPECTION ? 7.0 BULKHEAD REPAIRS ? 8.0 DECK HATCH REPLACEMENT ? 9.0 DECK REPAIRS ? 10.0 SUPERSTRUCTURE REPAIRS ? 11.0 TANK SURVEY ? 12.0 STEERING CONTROL UPGRADE ? 13.0 STEERING MACHINERY SURVEY ? 14.0 PROPELLER SURVEY ? 15.0 STERN TUBE & SHAFT SURVEY ? 16.0 INTERMEDIATE SHAFT BEARING SURVEY ? 17.0 GEARBOX OVERHAUL AND SURVEY ? 18.0 SEA CHEST SURVEY ? 19.0 SHIP'S SIDE VALVE REPLACEMENT AND SURVEY ? 20.0 AIR COMPRESSOR RENEWAL ? 21.0 AIR SYSTEM UPGRADES ? 22.0 ANCHOR WINDLASS SURVEY ? 23.0 ANCHOR AND ANCHOR CHAIN SURVEY ? 24.0 AFT CRANE SURVEY ? 25.0 MAIN CRANE SURVEY ? 26.0 LIFE RAFT REPLACEMENT ? 27.0 EMERGENCY HEAT EXCHANGER SURVEY ? 28.0 FIRE DETECTION SYSTEM UPGRADE ? 29.0 CO2 SYSTEM HYDROSTATICS ? 30.0 FIXED FIRE SYSTEM INSPECTION ? 31.0 SHIP SERVICE GENERATOR INSTALLATION ? 32.0 ELECTRICAL SWITCHBOARD REPLACEMENT ? 33.0 MCC UPGRADES ? 34.0 ELECTRONIC POWER DISTRIBUTION UPGRADE ? 35.0 ELECTRICAL SYSTEM INSULATION SURVEY ? 36.0 REFRIGERATION RELOCATION ? 37.0 HVAC SYSTEM UPGRADE ? 38.0 TBD ? 39.0 INTERNAL COMMUNICATIONS (ICP) ? 40.0 SECURITY SYSTEM INSTALL ? 41.0 BRIDGE ELECTRONICS UPGRADES ? 42.0 RADAR REPLACEMENTS ? 43.0 PMC UPGRADES ? 44.0 HATCH SEAL DRAIN ? 45.0 ANODE REPLACEMENT ? 46.0 UNDERWATER HULL COATING ? 47.0 ABOVE WATERLINE HULL COATING ? 48.0 DECK COATING ? 49.0 SUPERSTRUCTURE COATINGS ? 50.0 BALLAST TANK COATING ? 51.0 POTABLE WATER TANK COATINGS ? 52.0 POTABLE WATER PIPING CHANGES ? 53.0 HOT WATER TANK REPLACEMENTS ? 54.0 POTABLE WATER CHLORINE DOSING SYSTEM ? 55.0 NETWORK WIRE PULLS ? 56.0 FAIRLEAD ROLLER EXTENSION ? 57.0 BASEBOARD UPGRADES ? 58.0 GALLEY RANGE REPLACEMENT ? 59.0 GALLEY DISHWASHER REPLACEMENT ? 60.0 ACCOMODATION FLOORING ? 61.0 COOLING PIPING INSPECTION ? 62.0 EMERGENCY FUEL SHOT OFF VALVES ? 63.0 BLACK & GREY WATER PIPE REPLACEMENT ? 64.0 UNDOCKING ? 65.0 SHAFT ALIGNMENTS ? 66.0 VIBRATION ANALYSIS ? 67.0 TEST AND TRIALS ? 68.0 MOTOR OVERHAULS ? 69.0 COLD START GENERATOR UPGRADE ? 70.0 GYROCOMPASS REPLACEMENT ? 71.0 MAST REMOVAL AND REPLACEMENT

Vessel Information

Name: CCGS Dumit Type: Type 700 Special Nav Aids Tender Class: Class 1 Minor Waters Year Built: 1978

Principle Dimensions: Length: 49.895m Breadth, molded: 12.0m Loaded Draft: 2.0m Tonnage, displacement: 176.00

Propulsion Twin D399 Caterpillar Engines, 7261 Reduction/Reversible Gear Box, Twin Shaft, Fixed Propeller

Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate, by way of a Statement of Capabilities, that it meets the following requirements:

Facilities and Equipment: Must have a facility capable of docking, undocking and placing the vessel undercover for the entire duration of the work period in a location near the vessel's Home Port in Hay River, NWT.

Manpower: Must be capable of providing enough skilled and certified tradesmen to carry out the work in accordance with the requirements detailed in the Statement of Work and be able to complete all the work in the period 28 Oct 2014 to 01 June 2015.

Project Management Experience: Must be able to demonstrate Project Management Experience in the area of Ship Refits and Repairs by providing details of significant recent ship repair projects including references that can verify the provided information;

Quality Management: In the performance of the Work described in the Contract, the Contractor must comply with the requirements of:

ISO 9001:2008 - Quality management systems - Requirements, published by the International Organization for Standardization (ISO), current edition at date of submission of the Contractor's bid with the exclusion of the following requirement:

7.3 Design and development.

It is not the intent of this clause to require that the Contractor be registered to the applicable standard; however, the Contractor's quality management system must address each requirement contained in the standard.

Insurance: The Contractor must obtain Ship Repairer's Liability Insurance and maintain it in force throughout the duration of the Contract, in an amount usual for a contract of this nature, but for not less than $10,000,000 per accident or occurrence. The Contractor must obtain Commercial General Liability Insurance, and maintain it in force throughout the duration of the Contract, in an amount usual for a contract of this nature, but for not less than $10,000,000 per accident or occurrence.

Contract Financial Security: The Contractor must be able to provide one of the following contract financial securities: EITHER

a. a performance bond (form PWGSC-TPSGC 505) and a labour and material payment bond (form PWGSC-TPSGC 506), each in the amount of 50% percent of the contract price. Any bond must be accepted as security by one of the bonding companies listed in Treasury Board Contracting Policy, Appendix L, Acceptable Bonding Companies.

OR

b. a security deposit (as defined in Paragraph 4 below) to the value of 10 percent of the contract price.

Environmental Protection: The Contractor and its sub-contractors engaged in the Work on a Canadian Government vessel must carry out the Work in compliance with applicable municipal, provincial and federal environmental laws, regulations and industry standards.

The Contractor must have detailed procedures and processes for identifying, removing, tracking, storing, transporting and disposing of all potential pollutants and hazardous material encountered, to ensure compliance as required above.

All waste disposal certificates are to be provided to the Inspection Authority or designate, with information copies sent to the Contracting Authority. Furthermore, additional evidence of compliance with municipal, provincial and federal environmental laws and regulations is to be furnished by the Contractor to the Contracting Authority when so requested.

The Contractor must have plans and procedures in place for oil spill and other environmental emergency responses. Contractor and subcontractor employees must have received the appropriate training in emergency preparedness and response. Contractor personnel engaging in activities which may cause environmental impacts or potential non compliance situations, must be competent to do so on the basis of appropriate education, training, or experience.

Applicability of the trade agreement(s) to the procurement

This procurement is subject to the Agreement on Internal Trade (AIT) and exempt from NAFTA [see Chapter 10, Annex 1001.2b, paragraph 1 (a)] and from the WTO-AGP (see Annex 4).

Justification for the Pre-Identified Supplier

The shipyard, operated by Northern Transportation Company Limited (NTCL) in Hay River, is currently the only known facility in the area capable of docking the CCGS Dumit and moving the vessel into an enclosed structure for the duration of the work period.

PWGSC Policy allows for the work to be directed to one shipyard if certain conditions exist. In this case, special operational considerations of the client limit movement of the vessel beyond a specified location.

This vessel's primary operational role is the installation and removal of navigational buoys in the Mackenzie River system in the NWT. The vessel is based at the Coast Guard base in Hay River. At the close of the navigational season the vessel works its way down the river picking up the buoys to avoid them being damaged by ice and ends its trip in Hay River. The vessel cannot navigate in ice conditions in the river as it is not ice strengthened. (i.e. it is not an icebreaker). Given the vessel's operational requirements, it cannot be moved to another location for work to be carried out.

Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work").

Exclusions and/or Limited Tendering Reasons

The following limited tendering reason is invoked under the section of the trade agreement specified: Agreement on Internal Trade (AIT) - Article 12 b.: "where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;"

Period of the proposed contract or delivery date

Work must commence on 28 October 2014 and be fully complete by 01 June 2015.

Name and address of the pre-identified supplier

Northern Transportation Company Limited Suite 1209, 10104 - 103 Avenue Edmonton, AB T5J 0H8

Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is 12 May 2014, PDT.

Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to

Stafford Bingham Supply Manager CCG, Western Region, VLE/MLM Project Pacific Region Public Works and Government Services Canada 401-1230 Government Street, Victoria, BC, V8W 3X4 stafford.bingham@pwgsc-tpsgc.gc.ca Telephone: 250-363-0237 Facsimile:250-363-3960

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.