Sentinel Survey 4R3PN

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: Yes Vendor Name and Address: FFAW/CAW Fisherman's Resource Centres Inc 2 STEERS COVE ST. JOHN'S Newfoundland and Labrador Canada A1C5M9 Nature of Requirements: Sentinel Survey 4R3PN

Definition of requirement The Department of Fisheries and Oceans (DFO), St. John's, NL has a requirement for the provision of services as specified under "Background" below. The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these services to Fishermen Food & Allied Workers Union (FFAW), St. John's, NL. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

Background

Public Works and Government Services Canada on behalf of The Department of Fisheries and Oceans (DFO), Science Branch in the Newfoundland-Labrador Region has a requirement for the delivery of a Cod Sentinel. There are approximately 21 enterprises involved in the sentinel survey in NAFO divisions 4R3Pn. It is proposed to award a contract to the Fisherman Food and Allied Workers Union (FFAW) for the Cod Sentinel in NAFO (North West Atlantic Fisheries Organization) Divisions 4R3Pn. The contractor will provide a biologist and technicians trained by DFO personnel, and who have data collection experience, to assist in training participants, collecting data and monitoring at-sea scientific activity. Participants in the cod sntinel program will collect biological data for age-determination and will also record the presence of by-catch. The participants must supply all fixed fishing gear including boats and crew. Mobile gear will be supplied by the contractor.

Criteria for assessment of the Statement of Capabilities Minimum Essential Requirements

Mandatory Technical Criteria

To maintain the integrity of the data series, the bidder must have access to a large number of survey/project platforms over a wide geographic range (4R3Pn).

Point Rated Technical Criteria

Technical Proposal (40 points) - Understanding of the scope and objectives of the Sentinel Survey project including survey design and application of survey results to the assessment process. 10 - Proposed approach and methodology including organizational ability to mobilize and oversee a large number of survey vessels (commercial vessels) over a wide geographic range (NAFO DIVs 4R3Pn ) and from all fleet sectors. 10 - Adequacy of work plan and schedule with intent and ability to maintain integrity of data series with respect to ensuring continuity in vessels and crew and survey timing and geographic location as well as survey and project design. 10 - Recognition of direct as well as peripheral problems and solutions offered. 10

Managerial (30 Points) - Project Manager with relevant experience including knowledge and background in the stock assesment process. 10 - Key personnel with relevant experience and qualification. 10 - Team organization planned and able to support surveys and projects on a wide geographic scale and with participation by all fleet sectors where applicable. 10

Experience (30 points) - Risk of non-performance of work 5 - Competence proven similar and related work 5 - Sufficient manpower resources including access to commercial platforms over a wide geographic scale and all fleet sectors 5 - Management capability 5 - A demonstrated commitment by having participated in the developmental planning and investing financial and personnel resources to collaborative scientific studies in the fishery 5 - Financial coverage of contract costs 5 Total 100

Applicability of the trade agreement(s) to the procurement This procurement is subject to the following trade agreement: Agreement on Internal Trade (AIT)

Comprehensive Land Claims Agreement(s) This procurement is subject to the Labrador Inuit Land Claims Agreement

Justification for the Pre-Identified Supplier The Fishermen Food & Allied Workers Union (FFAW) is the only known organization capable of successfully completing this work, the sentinel survey is a unique fisheries research program which has been developed by the Science Branch of the Department of Fisheries and Oceans and administered by the FFAW over the last seventeen years. No other organization is known to possess the fisheries infrastructure, experience or working knowledge to deliver the project in these North West Atlantic Fisheries Organization (NAFO) Divisions of Newfoundland and Labrador.

Government Contracts Regulations Exception: The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

Exclusions and/or Limited Tendering Reasons The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified: Agreement on Internal Trade (AIT) - Article 506 12. a): - to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative.

Ownership of Intellectual Property. Canada intends to retain ownership of any Foreground Intellectual Property arising from the performance of the Work under the proposed contract on the basis that the main purpose of the contract, or of the deliverables contracted for, is to generate knowledge and information for public dissemination.

The period of the proposed contract or the delivery date(s).

The proposed contract is for a period of 1 year from date of award to March 31, 2015. A cost estimate of the proposed contract. The estimated value of the contract is $445,000.00 HST extra. Name and address of the pre-identified supplier: Fishermen Food & Allied Workers Union P.O. Box 10 Station C St. John's, Newfoundland and Labrador A1C 5H5 Canada

Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The closing date for a submission of a statement of capabilities. The closing date and time for accepting statements of capabilities is : May 14, 2014 at 2:00 p.m. NDT.

Inquiries and statements of capabilities are to be directed to: Janice Baird, Supply Specialist Public Works and Government Services Canada The John Cabot Building 10 Barter's Hill, Box 4600 St. John's, NL A1C 5T2

Telephone: 709-772-8667 Facsimile: 709-772-4603 E-mail: janice.baird@pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.