Standing Offer for High Definition Aerial Surveillance Camera Services

Title:Standing Offer for High Definition Aerial Surveillance Camera ServicesIntroduction:The Department of Fisheries and Oceans has a requirement to set up a standing offer agreement for High Definition Aerial Surveillance Camera Services on an “as and when” requested basis. The objective is to award one Standing Offer Agreement (SOA) who can provide HD Aerial Surveillance Camera Services to meet the specific needs of the Statement of Work. Objective: Fisheries and Oceans Canada (DFO) requires aerial (helicopter) deployed, long range, gyro-stabilized HD digital video imaging and data recording (with built in GPS) for monitoring day time seal harvesting activity in outside (winter) environments. This requirement includes HD camera system including camera, lens, recording deck, monitor, mounting brackets, and all other hardware (cables, etc.) There is no requirement for night time infrared or thermal imaging capability. The immediate requirement comprises the provision of a high definition gyro-stabilized video camera recording capability suitable for deployment to the aerial (helicopter) platform (Bell 429) Canadian Coast Guard helicopter; as well as the services of a dedicated system operator / technician for the duration of the approximate 6 week requirement period (currently anticipated to be March 4, 2019 to April 14, 2019).  In addition, DFO requires on an as requested basis optional services from the contractor for potential similar additional assignments to other fisheries / projects in 2019 and / or assignment to the subsequent annual Atlantic seal harvest monitoring operations, on a similar scale as that proposed herein for the immediate 2019 requirement.  The requirement will include transportation, installation and operation of the camera for the specified period, for the removal and return transportation of the equipment to the contractor’s premises, as well as the services of a full time camera operator/technician.  Data management requirements include: recording time, daily digital backup and archiving, basic editing and compilation of HD and SD video as required by DFO. Financial LimitationThe total limitation resulting from all call-ups issued against this Standing Offer shall not exceed $1,250,000.00, HST/GST included for the entire period of standing offer. The Department does not guarantee any volume of work associated with this Standing Offer Agreement.Limitation of Individual Call-ups:Individual call-ups issued under this Standing Offer Agreement shall not exceed $250,000.00 (inclusive of all expenses and Applicable taxes).Location of Work, Work site and Delivery Point The work will be conducted throughout the Gulf of St. Lawrence as follows: Magdalen Islands, PEI, Northern Cape Breton Island, Quebec Lower North Shore, Western Newfoundland, Strait of Belle Isle, and the area off the Northeast coast of Newfoundland, commonly referred to as “the Front”.Expected Start and Completion DatesThe period for placing call-ups against any resulting Standing Offer shall be from the date of award of the Standing Offer(s) for a one (1) year period with four (4) option year periods to be exercised at the discretion of the Department. Call-ups will not be made for services beyond the above period. Security Requirement: Reliability Level Security Clearance is required at time of bid closing. Mandatory Requirements: M1 Qualifications: Bidders/firms must demonstrate how they are qualified to provide aerial surveillance services as identified in the Statement of Work using project descriptions that include a minimum of two (2) years’ experience installing and operating an aerial camera system. M2 Security Status: The proposed resource must hold a valid RELIABILITY STATUS Security Clearance issued by the Government of Canada at the time of bid closing. M3 Experience a) The bidder/firm must demonstrate, using project descriptions, a minimum of two (2) projects in video recording of activities in a remote environment. b) The bidder/firm must provide sample videos from criteria M3(a) projects - a minimum of five (5) minutes per project. NOTE: The video sample must capture the activity in the remote environment. M4 Technical Specifications: The bidder/firm must provide a list that meets DFO requirement of aerial (helicopter)-deployed, long range, gyro-stabilized HD/SD digital video imaging. Technical minimum requirements for the system must include: o Stabilized gimbal system capable of stabilizing a 42 x 9.7 lens (815mm on a 2/3 inch camera) and with doubler activated for 1630mm (digital 2x) lens length; o High definition capture device with a record quality of 180mb/s; o Standard definition video capture device with real time GPS overlay; o Personnel required to install gimbal / camera system should have a minimum two years related experience; o The daily camera operator / technician should have a minimum two years related experience; o On site data management requirements include: • record time of up to a max. of daylight hours/day; • daily digital back up of HD and standard definition video; and • basic editing and DVD compilation of standard HD video captured as required. Trade Agreements: The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA). Comprehensive Land Claims Agreements: The Request for Standing Offer (RFSO) is to establish a Standing Offer for the requirement detailed in the RFSO, to the Identified Users in Canada excluding locations within Yukon, Northwest Territories, Nunavut, Quebec, and Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs). Any requirement for deliveries to locations within CLCAs areas within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador will have to be treated as a separate procurement, outside of the resulting standing offers. Enquiries regarding this RFSO requirement are to be submitted in writing to the following: Cathi Harris Senior Contracting Officer Fisheries and Oceans Canada Procurement Hub - Fredericton 301 Bishop Drive Fredericton, NB E3C 2M6 Tel: 506-238-1317 Fax: 506-452-3676 Email: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca