Automated External Defibrillator Web-Based Management Program

This requirement is for the department of Fisheries and Oceans Canada. Title: Automated External Defibrillator Web-Based Management Program Introduction:  Fisheries and Oceans Canada (DFO) is looking for a web-based management program to monitor compliance of our Automated External Defibrillator program (AED). The program must monitor and record routine inspections of AED equipment to ensure it is compliant with the departmental AED program criteria. Monitoring and recording must include:

Check the status/ service indicator light; Batteries and pads are within the expiry date; Preparation Kits (pocket mask with one way valve, examination gloves, scissors, razors); Cabinet batteries; and Spare accessories.

Deliverables: A web-based management program that is accessible, in both official languages (English and French), to DFO employees across Canada through the internet. The web-based program must be hosted by the supplier in an environment that ensures data integrity from inaccuracies that can occur either accidentally (e.g. through programming errors), or maliciously (e.g. through breaches or hacks).DFO is seeking a yearly contract on a per AED unit price scale, with the option to extend the contract by two additional one-year options. Ownership of Intellectual Property: Not Applicable. Security Requirement: No Security requirement MANDATORY REQUIREMENTS  M1 The web-based management program must be bilingual – English and French. M2 The web-based management program must be hosted by the supplier in an environment that ensures data integrity from inaccuracies that can occur either accidentally (e.g. through programming errors), or maliciously (e.g. through breaches or hacks). M3 The program must track AED information (brand, model, serial number, year purchased), AED battery expiration date, the expiration date of electrode pads, AED location, and person(s) responsible for AED (name, telephone, and email). M4 The program must monitor and record routine inspections of AED equipment to ensure it is compliant with the departmental AED program criteria. Monitoring and recording must include:

Check the status/ service indicator light; Batteries and pads are within the expiry date; Preparation Kits (pocket mask with one way valve, examination gloves, scissors, razors); Cabinet batteries; and Spare accessories.

M5 The program must have email notification capabilities to remind persons responsible for routine inspections if monthly checks are not completed. The email notifications must escalate through a multi-tiered structure up to the AED program manager. M6 The program must have reporting capabilities to generate detailed reports on AED inventory, expiry dates of equipment and accessories, and inspection compliance reports. M7 The contractor must provide evidence that the web-based management program is being used by a federal, provincial or municipal government for monitoring of an AED program. The evidence must include the coordinates of at least one federal, provincial or municipal government employee where the program is being used. Enquiries regarding this RFP requirement are to be submitted in writing to the following: Vladimir Shkrob, Contracting Officer Email : DFOtenders.XNAT@dfo-mpo.gc.ca