SA - Bathymetric Surveys

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: SUPPLY ARRANGEMENT - Bathymetric Surveys

F2915-140013/A Collier, Susan Telephone No. - (902) 496-5350 Fax No. - (902) 496-5016

The Government of Canada has a requirement to establish a Supply Arrangement for as-and-when-required services to conduct Bathymetric Surveys within Canada. The primary user of the Supply Agreement will be the Canadian Hydrographic Service (CHS) branch of the Department of Fisheries and Oceans (DFO). Other identified users are: Natural Resources Canada (NRcan), the Department of National Defense and Public Works and Government Services Canada will also utilize this agreement. Accordingly collected hydrographic data will need to be processed and verified to update CHS nautical charts.

The Supply Arrangement applies to the following geographical region(s): Newfoundland & Labrador, the Arctic, Maritimes & Quebec, Saint Lawrence and the Great Lakes, and the Pacific.

Suppliers must identify the geographical area they are proposing to provide services under any resulting SA.

The Canadian Hydrographic Service (CHS) is a division of the Science Branch of the Department of Fisheries and Oceans Canada. Under the Oceans Act, the Minister of Fisheries and Oceans has the authority to conduct hydrographic surveys and to produce and distribute nautical charts and other nautical publications within Canadian territorial waters. The CHS must adhere to rigorous, internationally-recognized standards and guidelines when conducting bathymetric surveys.

The Government of Canada seeks to implement an integrated multi-platform approach to bathymetric surveying in Canada's navigable waters. This allows for the delivery of a flexible, affordable and sustainable hydrographic survey program to meet Canada's foreseeable hydrographic requirements.

There is no maximum to the number of Supply Arrangements that may be issued as a result of this RFSA.

The Supply Arrangement will remain valid until such time as Canada no longer considers it to be advantageous to use it.

A Notice will be posted "once a year" on the Government Electronic Tendering Service (GETS) to allow new suppliers to become qualified. Existing qualified suppliers, who have been issued a supply arrangement, will not be required to submit a new arrangement.

This procurement is subject to the provisions of the following Trade Agreements:

• World Trade Organization on Government Procurement (WTO-AGP) • North American Free Trade Agreement (NAFTA) • Agreement on Internal Trade (AIT) • Canada-Chile Free Trade Agreement (CCFTA) • Canada-Peru Free Trade Agreement (CPFTA)

"As final service delivery locations are undetermined at this stage, but may be for surveys on Canada's navigable waters in areas subject to Comprehensive Land Claims Agreements (CLCAs), CLCAs may apply to the individual task requisitions."

If a task requisition is for service delivery in location subject to CLCAs, this specific task requisition will be subject to the applicable CLCA and may include bid evaluation criteria such as:

- The existence of head offices, administrative offices or other facilities in a CLCA area; - The employment of CLCA beneficiary labour; engagement of CLCA beneficiary professional services, or use of suppliers that are beneficiaries or beneficiary firms in carrying out the contract; or - The undertaking of commitments, under the contract, with respect to on-the job training or skills development for CLCA beneficiaries.

There is no pricing requested in this document as it will be used to pre-qualify bidders (by issuing Supply Arrangements) for future Request for Proposals (RFPs).

Your proposal is required in sufficient detail and the supplier must address the following elements:

1. Suppliers must identify in their submission the geographical region(s) and depth(s) for which they wish to be considered:

A. Newfoundland & Labrador a. 0 to 50 meters b. 50 to 500 meters c. 500 meters and more B. Arctic a. 0 to 50 meters b. 50 to 500 meters c. 500 meters and more C. Maritimes & Quebec a. 0 to 50 meters b. 50 to 500 meters c. 500 meters and more D. Saint Lawrence and Great Lakes a. 0 to 50 meters b. 50 to 500 meters c. 500 meters and more E. Pacific a. 0 to 50 meters b. 50 to 500 meters c. 500 meters and more

2. An indication of an understanding of the requirement and objectives of the Statement of Work (Annex 1);

3. A detailed description of your proposed approach and methodology;

4. A compliance statement, analyzing and commenting on each part, section, and subsection of Annex 1. Simply repeating the statement contained in Annex 1 is NOT acceptable.

5. Suppliers must describe their capability and experience, the project management team and provide client contact(s) and references. A listing of personnel you propose to assign to carry out this work and resumes of each individual's qualifications and experience, particularly as it relates to this project.

6. All technical literature, descriptive literature on their proposed services with their bid.

The technical bid must address clearly and in sufficient depth the points that are subject to the evaluation criteria against which the bid will be evaluated. Simply repeating the statement contained in the bid solicitation is not sufficient. In order to facilitate the evaluation of the bid, Canada requests that suppliers address and present topics in the order of the evaluation criteria under the same headings. To avoid duplication, bidders may refer to different sections of their bids by identifying the specific paragraph and page number where the subject topic has already been addressed.

The Supplier's proposed services must meet the Statement of Work detailed herein.

This Request for SUPPLY ARRANGEMENT (RFSA) consists of issuing a number of Supply Arrangements (SA) for Fisheries and Oceans within Canada . This Supply Arrangement (SA) is an agreement between Suppliers (SA Holders) and Canada for the provision of Bathymetric Surveys Services throughout Canada.

A SUPPLY ARRANGEMENT is a list of pre-qualified suppliers identified as potential sources from which PWGSC or other government departments and agencies, can obtain firm prices quotations on specific requirements. Supply Arrangements include a set of predetermined terms and conditions that will apply to any subsequent contracts.

The intent of a SA is to establish a framework with a Supplier to permit the expeditious processing of legally binding contracts for Bathymetric surveys throughout Canada. SAs establish a set of procurement procedures and include a minimum set of terms and conditions which will apply to any resulting contract(s).

The SA method of supply will be used to satisfy "as and when requested" requirements of authorized departments and agencies. Through this process, PWGSC establishes SAs with suppliers, to provide specific services and or goods during a specified period. The SA is not in itself a Contract, but rather a base document that forms part of the future Request for Proposal (RFP) and resulting contract. When being issued a SA, the offeror accepts the obligation to provide the specified goods and or services in accordance with the SA, under any resulting contracts that may be awarded. Any resulting Contracts will be established as a result of a RFP. These RFPs will specify the specific requirements of the authorized departments and/or agencies, and may contain additional terms and conditions that the bidder must meet.

This SUPPLY ARRANGEMENT process has two stages

Stage 1 is the Request for SUPPLY ARRANGEMENT (RFSA) that results in the issuance of a SUPPLY ARRANGEMENT to offeror(s) and the creation of a SUPPLY ARRANGEMENT Holder List.

Stage 2 is the Request for Proposal (RFP) to SUPPLY ARRANGEMENT Holders and may result in the issuance of a Contract, for specific products to be delivered to the designated location.

For Stage 1, a competitive RFSA is posted to buyandsell with information regarding the requirements. Offerors are requested to submit a proposal that meets the mandatory requirements of the RFSA. An evaluation of the offers is completed and the responsive offeror(s) will be issued a SUPPLY ARRANGEMENT (SA) for Bathymetric surveys throughout Canada. All responsive offerors are included on the SA Holders list.

For Stage 2, in accordance with the SUPPLY ARRANGEMENT issued in Stage 1, a Requests for Proposal (RFP) is sent to one or more suppliers on the SA Holder List in accordance with the terms and conditions of the SA. Based on the evaluation procedures and basis of selection outlined in the RFP, a resulting Contract is awarded. The dollar value of the requirement will determine whether authorized departments/agencies or PWGSC will conduct the Stage 2 process. Departments/Agencies may issue, under their own contracting authority, contracts for requirements not exceeding their financial limitation up to a maximum of $400,000.00 (including all applicable taxes). Public Works and Government Services Canada (PWGSC) will issue Contracts for requirements that exceed the financial limitations of Departments.

Individual contracts issued subsequent to the stage 2 process of the SA will be in accordance with the terms and conditions of the SA.

This Public Works and Government Service Canada office provides procurement services to the public in English.

INQUIRIES: All inquiries of a technical nature and all questions of a contractual nature are to be submitted to the Contracting Authority: Susan Collier, telephone (902) 496-5350, facsimile: (902) 496-5016. Inquiries are to be made in writing and should be received no less than five (5) calendars days prior to the closing date to allow sufficient time to respond. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.