Aldergrove Port of Entry (Design/Build)

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: Solicitation No: EZ899-140845/A Contracting Authority: Liu, Patty Telephone No. - (604) 775-6227 Fax No. - (604) 775-6633

Title: Aldergrove Port of Entry (Design/Build)

Location: Aldergrove, BC

Work Description: The Canada Border Services Agency (CBSA), who is mandated for ensuring that Canada's shared border with the United States of America (USA) remains secure and efficient, is required to expand and modernize the port of entry at Aldergrove, British Columbia. The current facilities, constructed in 1970s, are beyond economic repair and are no longer functionally suitable to adequately support CBSA program delivery.

The scope of work involves the design and construction of a new Port of Entry CBSA inspection plaza. The installations will include a Main Port Building to process and examine persons seeking entry into Canada, a Commercial Building to process and examine commercial shipments prior to entering Canada as well as primary and secondary inspection installations. The construction of the project shall be planned in phases to avoid the disruption of existing border crossing operations.

The site is presently located on south end of Highway 13 (264 St. Division), approximately 10 kilometres south of Trans Canada Highway 1 from Exit 73, British Columbia and is opposite the Kenneth G Ward US in the town of Lynden in the state of Washington border crossing.

The design and construction of the new facility is the project objective and the reason for the Request for Proposal. As this is a major entrance to Canada, there is the requirement for an aesthetic and welcoming environment, where building design, site layout, and suitable, ecologically-based landscape treatment will be integrated in developing a sustainable and memorable welcome experience.

The new facility will include the following elements: (a) A two storey, 1,220 m2 building area, Main Port office with a mechanical room on the second floor, suitable for the processing of travellers in automobiles and recreational vehicles. (b) A two story, 750 m2 building area, Commercial Building with a mechanical room on the second floor and a loading/unloading dock intended for the processing of commercial truck traffic complete with two (2) (PIL) inspection booths. (c) A primary inspection canopy complete with four (4) (PIL) inspection booths, one (1) (PIL) NEXUS inspection booths and rough in for three (3) (PIL) inspection booths for future expansions. (d) A secondary inspection canopy sized for six (6) inspection bays. (e) A tertiary garage, intended for more intensive inspection of vehicles, will be approximately 20 m2. (f) A single storey service building, approximately 75 m2 housing the emergency generator, and storage for freezers and hazardous materials. (g) Seized vehicle compound surrounded by chain link fencing with barbed wire. (h) Separate parking lots for outbound visitors, inbound visitors, commercial trucks, staff and port vehicles. (i) Roads, access lanes and manoeuvring space including "Return to Canada" and "Return to USA" lanes. (j) A system for the collection, and treatment as required, for surface drainage water from the road, parking and manoeuvring areas. (k) Provide new water wells to support demand generated by new facilities including firefighting and irrigation. (l) Provide new on-site septic systems. (m) Connection to power and communication services at the edge of the CBSA property. (n) Provide sustainable landscape treatment as per Aldergrove Port of Entry RFP Part 2 of 2 Section 6.0 Landscape Architecture Performance Specifications And in the areas identified on Reference Drawing A100 Site Plan under "Landscaped Area" (o) Main Port and associated service buildings and civil works shall be completed first. Substantial Completion will be phased to coincide with scheduled move in and switch over of the Main Port. Main Port shall be substantially complete in maximum 90 weeks after Contract Award. Other parts of the project shall be substantially complete maximum 100 weeks after Contract Award. Final Completion shall be 106 weeks after Contract Award.

Overview of Selection Procedure: Phase One Proposal In response to the RFP, interested Proponents will submit a Phase One proposal in which they: (1) indicate whether the proposal is submitted by an individual firm or by a joint venture; (2) if the proposal is submitted by a joint venture, describe the proposed legal and working relationships of the joint venture and the benefits to be gained by the formation of the joint venture; (3) identify the Key Personnel, specialists and other firms proposed for inclusion in the Design-Builder's Team, and the proposed organizational structure of the Team; (4) describe the extent to which proposed Key Personnel of the Design-Builder's Team have successfully performed services for projects comparable to the project which is the subject of the proposal; (5) identify the professional accreditation, experience, expertise and competence of the proposed Design-Builder's Team and the Key Personnel proposed to be assigned to execute the Work; and (6) comply with all other requirements set out in the RFP.

Phase One Proposal Evaluation and Points Rating Each responsive proposal received is reviewed, evaluated and rated by a PWGSC Evaluation Board in accordance with the evaluation criteria and components set out in the RFP. Upon completion of the evaluation, an initial points rating (Phase One Points rating) is assigned to the proposal. Phase One Points rating is recorded for subsequent incorporation in the final proposal evaluation and points rating.

Each Proponent submitting a responsive Phase One proposal is notified in writing of its Phase One Points rating and, in addition, is provided with the following: (1) An alphabetic list of Proponents with the highest Phase One Ratings; (2) a list of all Phase One Points ratings attained (an individual points rating is not linked to a Proponent); (3) a date, time, and location for a Phase Two mandatory site visit and proponent's/bidder's conference; and (4) the date and time for receipt of Phase Two proposals, and any supplementary instructions, terms, conditions or amendment which may be applicable to Phase Two proposal preparation and submission. (5) Technical specifications for Protected B information will be provided to Phase Two Proponents

Proponents that submitted non-responsive Phase One proposals are notified accordingly.

Phase Two Proposal Phase Two proposals are prepared and submitted after Proponents have been advised of the results of the evaluation of Phase One proposals. All Proponents submitting responsive proposals in Phase One, regardless of their Phase One Points ratings, are eligible to prepare and submit a Phase Two proposal. The decision to continue participating in the selection procedure in Phase Two is a decision to be made by each Proponent submitting a responsive proposal.

In Phase Two, a Proponent may not substitute or delete any firm or Key Personnel of the Design-Builder's Team identified in the Phase One proposal.

Phase Two proposals are submitted following a "two-envelope" procedure, in which Proponents submit the "technical" component of their proposal in one package and the proposed price of the services (Price proposal) in a second envelope.

The information that Proponents are required to provide is set out in detail throughout the RFP.

Phase Two Proposal Evaluation And Final Points Rating Technical components of Phase Two proposals are reviewed, evaluated and rated by an evaluation team (composed of representatives of Canada) in accordance with the criteria, components and weight factors, if any, set out in the RFP. Upon completion of the evaluation, Phase Two Points ratings are established.

Both the Phase Two Points rating and the previously established Phase One Points rating are added together to establish the total number of points. Note: to receive further consideration a minimum combined point rating score of 40 must be met.

For this project, the total score will be established as follows: (1) Phase One Rating x 15% = Phase One Score (2) Phase Two Rating x 65%= Phase Two Score (3) Phase Two Rating x 20%= Phase Price Score (4) Total score = max 100 points

Security Requirement: The Contractor and all applicable sub-trades must, at all times during the performance of the Contract, hold a valid Security Clearance at Reliability Status with approved Document Safeguarding at the level of PROTECTED B, issued by the Canada Border Services Agency (CBSA).

The sub-trades that will require Document Safeguarding at the level of PROTECTED B for the follow areas: (1) Access controls (2) Video surveillance (systems); and (3) Lock hardware

Refer to TB form 330-23 to obtain Reliability Status http://www.tbs-sct.gc.ca/tbsf-fsct/330-23-eng.pdf

Delivery: Main Port and associated service buildings and civil works shall be completed first. Substantial Completion will be phased to coincide with scheduled move in and switch over of the Main Port. Main Port shall be substantially complete in maximum 90 weeks after Contract Award. Other parts of the project shall be substantially complete maximum 100 weeks after Contract Award. Final Completion shall be 106 weeks after Contract Award.

Canada's Trade Agreements: This procurement is covered under the provisions of the North American Free Trade Agreement (NAFTA), the World Trade Organization - Agreement on Government Procurement (WTO-AGP), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Chile Free Trade Agreement (CCFTA), Canada-Columbia Free Trade Agreement, and the Agreement on Internal Trade (AIT).

Value of Project: Estimated cost is expected to be between $10,000,000.00 and $15,000,000.00, excluding applicable taxes.

Enquiries: Patty Liu, Supply Specialist Tel: (604) 775-6227 Fax: (604) 775-6633 Email: patty.liu@pwgsc.gc.ca

Firms intending to submit proposals on this project should obtain tender (solicitation) documents through Buyandsell.gc.ca/tenders. Addenda, when issued will be available from Buyandsell.gc.ca/tenders. Firms that elect to base their proposals on tender (solicitation) documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid.

This procurement office provides procurement services to the public in English.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.