Document Scanners

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: EZ107-120005/A Steckhan, Curt Telephone: 604-666-1465 Facsimile: 604-775-7526 Email: curt.steckhan@pwgsc-tpsgc.gc.ca

REQUEST FOR STANDING OFFER

NMSO - DOCUMENT SCANNER

This Request for Standing Offer (RFSO) describes Canada's requirements that will lead to the establishment of multiple National Master Standing Offers (NMSOs) to supply, deliver, install, and service document scanners of various categories, as defined herein, including accessories and supplies on an "as and when requested" basis to locations throughout Canada, except for areas subject to a Comprehensive Land Claims Agreement (CLCA).

Resulting NMSOs will be valid for 12 months from date of Standing Offer issuance, unless Public Works and Government Services Canada (PWGSC) determines, in its sole discretion, to set aside this procurement vehicle, with Canada retaining the right to request two extensions of up to 12 months each. Once issued, these NMSOs will replace the series of NMSOs numbered EZ107-080001/001/VAN to EZ107-080001/006/VAN.

This procurement vehicle has been developed in accordance with the recommendations of the National Procurement Strategy for Office Equipment. It is anticipated that multiple NMSOs with a total value of $9,000,000.00 may be authorized as a result of this RFSO.

This RFSO includes categories of departmental, production, network, flatbed, and portable document scanners at various speeds and specifications intended to satisfy the majority of the Government of Canada's document scanning equipment needs.

For each category, Canada anticipates qualifying a minimum of one (1) product that meets the requirements of this RFSO. If no products are qualified in any given category that Canada considers advantageous, Canada reserves the right, in its sole discretion, to issue a further RFSO in order to identify additional Offerors eligible for Standing Offer issuance.

For document scanner requirements that PWGSC determines cannot be met by any of the categories, other purchasing methods will be used. However, the resulting NMSOs are intended to be the primary purchasing instrument for document scanners for Canada.

Canada reserves the right to add additional categories of document scanners into resulting NMSOs. New categories will be competed on the Government Electronic Tendering Service (GETS), allowing new suppliers to qualify or existing Offerors to add categories to their Standing Offer.

All potential suppliers capable of meeting the requirements of this RFSO are invited to make offers. Offerors are not required to be the manufacturer of the products in order to submit an offer, although the manufacturer must certify that non-manufacturer Offerors are authorized to supply and/or service their equipment.

Offers will be evaluated on a category basis. Therefore, if an Offeror wishes to submit an offer in only one specific category, it has the opportunity to do so. It is not mandatory to make an offer or be selected in all categories to be issued a Standing Offer.

During the Standing Offer period, Offerors will have the opportunity every two months to propose substitute products that offer equal or better value to Canada. All Offerors will also have the opportunity to refresh their prices every two months. Canada reserves the right to revise this refresh time period as necessary.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Peru Free Trade Agreement, the Canada-Columbia Free Trade Agreement, the Canada-Panama Free Trade Agreement, and the Agreement on Internal Trade (AIT).

Please see the RFSO solicitation document for more information on the technical requirements and specifications, solicitation and evaluation process, and resulting Standing Offer and Contract clauses.

Offerors are encouraged to submit any questions they have regarding the solicitation or evaluation process or the resulting Standing Offer or Contract clauses to the Standing Offer Authority.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.