Translation Services for the Department of Justice Canada Communications Branch

The objective of this requirement is to acquire English-to-French and French-to-English translation, editorial and linguistic services on an “as and when requested" basis to fill the current and growing requirements of the Department of Justice Canada Communications Branch. The Contractor's Translation Team shall comprise of at least three (3) members, one of whom will be the Lead Translator, who will be responsible for providing guidance and direction to all other translators and will review all translated text to ensure the quality and consistency of all text provided to the client. The Lead Translator will also be responsible for conducting the translation for all documents with a security classification higher than PROTECTED B (up to and including SECRET). There must be an alternate translator designated as a backup for the Lead Translator to ensure work will continue if the Lead Translator is not available. Documents for translation and revision will range from 1 to 120 pages in length. However, most of the work will be for documents of 1 to 20 pages in length. Three categories of work are identified:

Category I: Translation or revision of core documents including reports, web and social media content, speeches, news releases, backgrounders, strategies, brochures, ministerial messages, video scripts and any other core documents identified, at the discretion of the PA when accepting a Translation Services Request (TSR), negotiated turnaround dates.

Category II: Translation or revision of complex materials presentation decks, info graphics and other graphic elements, templates and/or other documents with complex formatting, and material of a highly technical nature and any other complex materials identified, at the discretion of the PA when accepting a TSR, negotiated turnaround dates.

Category III: Urgent translation and revision of Category I core documents and Category II complex materials with mandatory, non-negotiable turnaround times of same business day, often within one hour, or next business day, including evenings weekends and statutory holidays.

The resulting Contract will be from January 1, 2016 to December 31, 2017. The budget for the services within the contract period is not to exceed $350,000.00 plus applicable taxes. There must be a minimum of three (3) to a maximum of five (5) proposed translators that are available to perform the work under a resulting Contract. Of the proposed translators:

All proposed translators must hold, at a minimum, a valid RELIABILITY STATUS, granted and approved by CISD/PWGSC The proposed Lead Translator must hold, at a minimum, a valid SECRET security clearance, granted and approved by CISD/PWGSC The proposed Alternate/Backup Lead Translator must hold, at a minimum, a valid SECRET security clearance, granted and approved by CISD/PWGSC.