Letter of Interest: Remediation of former Weather Station Site - Ennadai Lake, Nunavut

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: Yes Nature of Requirements: Letter of Interest: Remediation of former Weather Station Site - Ennadai Lake, Nunavut

Public Works & Government Services Canada (PWGSC) and Aboriginal Affairs and Northern Development Canada (AANDC) are preparing bid documents and contract specifications for the remediation services required at the former Ennadai Lake weather station located in Nunavut. Prior to posting the Request for Proposal (RFP), PWGSC and AANDC would like to assess the level of interest from qualified firms who may be interested in submitting a proposal for this work. It is anticipated that the documents will be available for distribution on MERX in the winter of 2012 however this timing has not been finalized. In order to meet the operational project requirements, advance notice of this opportunity is being advertised for Industry to make the necessary arrangements and preparations for an Optional Site Visit, scheduled for the 27th of August 2012; and for the Crown to secure the required aircraft(s) for the charter to the site. Bidders who do not attend the site visit are not precluded from submitting a proposal but it is strongly recommended that firms attend in order to view the condition of the site.

Background

Ennadai Lake is located about 370 km west of Arviat, Nunavut, and 525 km southwest of Rankin Inlet, Nunavut, at approximately 61° 07' 51" N latitude and 100° 53' 14" W longitude (Figure 1). The site is located on the eastern shore, approximately half way up Ennadai Lake in the Kivalliq Region of Nunavut. The nearest community is Arviat, NU.

The Ennadai Lake area has been the site of a weather station (manned and unmanned) since approximately the 1950s. The importance and level of activity at the site has varied over time, as has the government agency responsible for the site.

The site currently consists of a pipeline and associated bulk fuel storage, several drum caches on the north and west portions of the site, a small landfill northeast of the main site area, and a collection of buildings dating from the original weather station in the 1950s which are centrally located.

According to the documentation available, no known remediation of contaminated media (soil, sediment, surface water or groundwater) has occurred at the site.

Project Scope

General remediation activities at Ennadai Lake will consist of mobilization and demobilization; camp setup and maintenance; collection, containerization, and off-site disposal of hazardous materials; construction of onsite landfill and placement of non-hazardous waste; excavation, containerization and off-site disposal of metal impacted soils; PHC contaminated soil excavation and treatment; structure demolition; site grading; burning of debris; processing of barrel contents; repair and maintenance of onsite roadways as required.

Sourcing

PWGSC intends to post a RFP on MERX in the winter of 2012 and firms interested in submitting a proposal will order their bid documents from MERX. The proposed requirement will be subject to the provisions of the Agreement on Internal Trade (AIT) and must follow the requirements of the Nunavut, Comprehensive Land Claim Agreement (CLCA) which will apply. As such, bidders will be requested to maximize involvement of local Inuit groups within the CLCA, and surrounding communities. The benefits that will apply are contained in: Section 4: Inuit of Nunavut CLCA, clauses 24.5.1; 24.5.2; 24.5.3; 24.6.1; 24.7.1

Optional Site Visit

It is optional that the bidder or representative of the bidder attend the site visit to examine the work site conditions. PWGSC is currently making arrangements for an air charter and tour of the work site. The point of departure to the site is expected to be Stony Rapids, Saskatchewan at approx. 12:30 pm on August 27th, 2012. The Crown will provide the air charter from Stony Rapids, SK to the site and return. Details of the travel arrangements will be forwarded to respondents once they are finalized. All other travel and living expenses associated with the travel to the point of departure and attending the site visit will be borne by the Bidders. A limit of one person per company will be in place and registration will be based on "first come, first served". Bidder's representatives must provide their own personal protective equipment (PPE) ie: hard hat, safety footwear etc.

**NOTE**

Due to the size and scope of this project, registration for the optional site visit will be limited to Prime or Joint Venturing Contracting Firms only. The contractor is responsible for supplying their own food & beverages, and come equipped with appropriate clothing for remote arctic travel.

To register for the above noted site visit; bidders must contact both of the the Contracting Authorities provided; Brad McFadden, PWGSC Supply Specialist, Northern Contaminated Sites Program and Marc Poot, PWGSC Supply Specialist, Northern Contaminated Sites Program by e-mail. brad.mcfadden@pwgsc.gc.ca and marc.poot@pwgsc.gc.ca or by phone (780) 497-3520 / (780) 497-3636. no later than 2:00 P.M. On Thursday August 23th, 2012

Bidders who, for any reason, cannot attend during the specified date(s) will not be given an alternative appointment to tour the site. A site visit report with Q & A's and photos will be provided as part of the tender package on MERX, and bidders will still be allowed to submit a proposal for the work.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.