Access Control System - Edmonton, Alberta

Trade Agreement: NONE Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Interchangeable Parts Comprehensive Land Claim Agreement: No Vendor Name and Address: Globaltech fire and Security ltd 13011 156st edmonton Alberta Canada T5V0A2 Nature of Requirements: Access Control System - Edmonton, Alberta

EW008-142385/A Giguère, Mario Telephone No. - (780) 497-3788 ( ) Fax No. - (780) 497-3510

Line1, Access Control System, Telus Plaza

1. Advance Contract Award Notice (ACAN)

An Advance Contract Award Notice (ACAN) allows department and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a goods, service or construction contract to a pre-identified supplier. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting officer will proceed to a full tendering process.

2. Definition of the requirement and justification for the pre-identified supplier

Public Works and Government Services Canada (PWGSC) is leasing space in TELUS Plaza North in Edmonton, Alberta and they are seeking to upgrade the existing access control system. It is essential that the proposed access control system will maintain service, compatibility and support with the Landlord's access control system.

PWGSC took occupancy of space in TELUS Plaza North in 2004. The fit-up of the space included the purchase and installation of the Summit NT access control system, which is the same system utilized by the landlord at the time. However, PWGSC's Summit system software is nearing the end of its shelf life and, furthermore, the landlord has changed over their Summit access control system to the Gallagher access control system.

At the risk of malfunction and failure, it is imperative that the proposed access control system integrate fully with the landlord's access control system. Since the Gallagher access control system from the GlobalTech Group is the same system used by the landlord, it is currently the only known access control system that is proven to meet the base building requirement for access control system integration.

3. Criteria for assessment of the statement of capabilities (minimum essential requirements)

The proposed access control system must

Offer PWGSC the full control of an independent access control system while meeting the base building requirement for access control system integration. Send and receive door and access alarm signals. Have duress alarm detection capability. Enable use of existing cards for access to floor space, elevators and building perimeter. Provide tailored door entry, allowing extended access time to specific cardholders.

The Contractor must

Provide the Gallagher Security Access Control software. Be certified and qualified for work on the Summit and Gallagher access systems. Supply all labour, material, equipment, licenses as necessary and incidental to the Work. Reuse existing field cable and conduit, electrical door strikes, electrical door hold opens, power supplies for electric locks, door contacts, request to exit motions, HID Prox Pro readers, HID proximity access cards, panic devices. Install new Gallagher software loaded on new PWGSC supplied computer. Build hardware database. Set up a parallel system for continued operation of the existing Summit system during the transition. Install new access infrastructure, and build new access control network. Install new access hardware and cut over doors to new system. Ensure that all doors are working with access control at the end of each day. Ensure that all valid existing cards will function through the transition with the exception of the doors being worked on that day. Not work on more than four (4) doors at the same time. Estimated time to convert each door should be 1-2 hours each. Test connections with the Landlord's building access and alarm system. Identify and resolve system errors and malfunctions. Provide commissioning and training to PWGSC. Provide technical and system support as required by PWGSC on an ongoing basis.

4. Applicability of the trade agreements to the procurement

No trade agreements apply to the procurement.

5. Government Contracts Regulations Exception(s)

This contract is subject to subsection 6 (d) of the Government Contracts Regulations, in that only one person or company is capable of performing the contract.

6. Exclusions and/or Limited Tendering Reasons

Since no trade agreements apply to this services requirement, there are no exclusions to the trade agreements.

7. Period of the proposed contract or delivery date

The system to be delivered and installed prior to Monday 31 March 2014.

8. Cost estimate of the proposed contract

The estimated value of the contract is $70,098 CDN.

9. Name and address of the pre-identified supplier

GlobalTech Fire & Security 13011 156 Street Edmonton, Alberta T5V 0A2

10. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.

11. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to

Name: Mario Giguère Position: Supply Officer Tel: (780) 497-3788 Fax: (780 497-3510 E-mail: mario.giguere@pwgsc-tpsgc.gc.ca Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.