Lease Brokerage Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: Notice of Proposed Procurement

DESCRIPTION: The Real Property Branch (RPB) of Public Works and Government Services Canada (PWGSC) requires the services of a contractor to provide real estate leasing services in the National Capital Area (NCA). Services will be related to: office space for occupancy by federal government departments and agencies; retail and office space for third-party occupancies in Federally-owned buildings managed directly by PWGSC; this is referred to as Commercial Letting Services in this Statement of Work (SOW) ; and lease advisory/consultancy services in support of leasing/commercial letting

RPB expects that the majority of leasing services required will entail negotiations with Lessors with respect to office space renewals.

BACKGROUND: RPB/PWGSC is the Government of Canada's real property service delivery manager and strategic advisor. RPB provides accommodation for approximately 241,000 federal employees in over 100 departments and agencies in locations across Canada. PWGSC's real estate inventory is one of the largest and most diverse portfolios in Canada, comprising 374 owned buildings (3.2 million square metres); 1,022 leased buildings (3.4 million square metres); and 21 lease-purchase buildings (500,000 square metres). PWGSC's lease inventory in the NCA represents approximately 407 leases and 1.5 million square metres.

There is an increasing need and expectation on the part of government to be more efficient in its operations and more responsive to changing needs and opportunities. This translates into a need for PWGSC to maximize its flexibility and responsiveness through: - Rigorous space and fit-up standards; - A new national project management system; - Long-term accommodation strategies; - Supplementing our service-delivery capacity; - Adopting a corporate real estate model.

One initiative includes adopting a more aggressive leasing strategy to secure competitive rates and improving long-term strategic program planning. PWGSC's real estate approach is still evolving towards a corporate real estate function for the Government of Canada. The department's objective is to support government operations in terms of office accommodation needs for all federal departments and agencies while ensuring the best value for the Canadian taxpayer.

The challenge is continuing to find appropriate supply solutions to meet government program accommodation demand, changing Canadian demographics, as well as the impacts of technology advancements in the delivery of government programs and in the way Canadians expect to interact with government, will influence the composition and distribution of PWGSC's portfolio. As a result, in order to properly fulfill its mandate, the RPB/PWGSC foresees a need to enhance its service management organization to appropriately supplement its service delivery capacity.

OBJECTIVE PWGSC requires a contractor to provide, on an "as and when requested" basis, a Transaction Management Team of real estate professionals, comprised of a Senior Transaction Manager (Contract lead), Transaction Manager(s) (Office and Retail Broker), Lease Administrator and available Market Researchers/Strategic Market Planners/Analysts (Support) to provide real estate leasing services in the National Capital Area to supplement PWGSC in-house real estate leasing services resources and to address the significant increase in workload over the next five years. The requirement to provide services in both Provinces will require both an Affiliate Broker and Retail Affiliate Broker to be part of the Transaction Management Team.

CONTRACT PERIOD The contract period will be from the date of the contract to March 31, 2019, however, the work will only commence on April 1, 2014.

CONTRACTING AUTHORITY

Daphne Lam Supply Team Leader Professional Services Procurement Directorate Acquistions Branch Public Works and Government Services Canada Tel: 819-956-1074 Email: Daphne.Lam@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.