Document Imaging Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: SUBJECT: Document Imaging Services (DIS) INTRODUCTION:

PWGSC is broadening its document imaging services to provide end to end managed services as a Common Service provider to federal government departments and agencies. The managed services provided by PWGSC to federal departments and agencies will include but are not limited to consultation and expertise related to: · Identification of image and index requirements, including the intended use within the Client business processes and information management systems; · CGSB compliance for evidentiary requirements; · Life cycle management of records; · Library and Archives Canada guidelines for electronic images and storage media; · Identification of imaging and indexing options and related costs; · Document preparation requirements, processes and alternatives; · Image return, storage and use; · Quality assurance of images and index data; · Contract management including issuance and control of Task Authorizations (TA), quality, security inspections, delivery acceptance, invoice receipt and payment; · Receipt of documents by mail, fax or by courier for imaging and business processing. OBJECTIVE:

PWGSC intends to establish multi-vendor Task Authorization (TA) based Contracts to meet the document imaging needs of government departments through a two-stage procurement process which PWGSC will use as procurement vehicles for the provision of document imaging services arising on an "as and when required" basis, as follows:

Stage 1: Establish Contracts through this RFP process Stage 2: Bid Solicitation Task Authorizations within Contract Series

Contracts will be classified based on security levels as follows:

Series Estimated Contracts Classification Series 1 up to 3 contracts for the imaging of Unclassified documents for amounts over $100,000.00 and outside of the National Capital region (NCR); Series 2 up to 5 contracts for the imaging of up to Protected B documents with the option of Protected B documents with an IT link and the option of Protected B documents with Secret level handling; and Series 3 up to 2 contracts for the imaging of up to Secret documents;

Bidders are invited to submit Proposals to qualify for one or more classification series. Should bidder(s) qualify for multiple series, PWGSC will issue contract(s) with the qualified bidder(s) for those series.

There is a security requirement associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses.

Canada retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.

All communications with the government regarding the Document Imaging Services RFI should be directed to:

Attention: Kenneth Smith E-mail: kenneth.smith@tpsgc-pwgsc.gc.ca

Telephone: 819-956-3335 Fax: 819-956-8303

Public Works and Government Services Canada Place du Portage, Phase III, 12C1-33 11 Laurier Street Gatineau, Quebec K1A 0S5

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.