Document Imaging Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: SUBJECT: Document Imaging Services (DIS)

INTRODUCTION: PWGSC, as a common service provider, is exploring options for broadening its document imaging services to provide end to end managed services to meet the increasing demand for document imaging services across all federal government departments and agencies in a timely and effective manner. The managed services provided will include consultation and expertise related to: · Identification of image and index requirements, including the intended use within the client business processes and information management systems; · CGSB compliance for evidentiary requirements; · Library and Archives Canada guidelines for electronic images and storage media; · Identification of imaging and indexing options and related costs; · Document preparation requirements, processes and alternatives; · Image return, storage and use; · Quality assurance of images and index data;

In order to gather information to support the project, Public Works and Government Services Canada (PWGSC) are launching an industry engagement process. Through this process PWGSC want to engage industry early to help inform project decisions and shape a procurement strategy. The goal of the industry engagement process is to promote a better understanding of the Government of Canada's business needs and industry practices, so that risks can be mitigated and innovative solutions identified. The industry engagement process will include this Request for Information with the attached draft RFP documents to date and may include an industry day.

OBJECTIVE: This notice provides industry with draft RFP documents, seeks input from industry on those documents, answers to several related questions and outlines the Government of Canada's intended industry engagement process.

Interested suppliers may contact the PWGSC Contracting Authority at any point to initiate participation in the industry engagement process and obtain information. There is a security requirement associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses.

All communications with the government regarding the Document Imaging Services RFI should be directed to: Attention: Kenneth Smith E-mail: kenneth.smith@tpsgc-pwgsc.gc.ca Telephone: 819-956-3335 Fax: 819-956-8303 Public Works and Government Services Canada Place du Portage, Phase III, 12C1-33 11 Laurier Street Gatineau, Quebec K1A 0S5

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.