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Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: Strategic Communication Services
EN578-160082/A Andruchow(CX Div.), Cassandra Telephone No. - (613) 993-7846 Fax No. - (613) 991-5870
REQUEST FOR INFORMATION (RFI) FOR THE REQUEST FOR SUPPLY ARRANGEMENT (RFSA) FOR STRATEGIC COMMUNICATION SERVICES FOR THE FEDERAL GOVERNMENT OF CANADA
Responses must be submitted by 2:00pm Eastern Daylight Savings Time on July 14, 2015
INTRODUCTION
This procurement is being conducted under the Smart Procurement approach and seeks to engage industry early in the process to better understand both needs and available solutions prior to the finalization of requirements. This RFI is to initiate engagement with industry and seek interest from potential suppliers in participating in an information session. The content of this RFI is intended to provide industry with initial context and details pertaining to PWGSC's next procurement vehicle for the provision of Strategic Communications Services. PWGSC intends to engage with industry at large and potential users of the solution separately.
The purpose of the Information Session is to present Industry representatives with information about the proposed procurement approach for Strategic Communication Services, an overview of the current requirements, and its future objectives for the consultative engagement process. The Information Session is intended to be an open forum allowing PWGSC to communicate, with interested suppliers, its requirements at a high level, and for Industry to ask questions and seek information in order to gain a sound understanding of the proposed procurement approach.
Suppliers interested in participating in the information session are asked to provide the names, e-mail addresses and phone numbers of all proposed attendees with their RFI submission. It is anticipated that a working group meeting will be held in Ottawa, Ontario in July 2015.
Suppliers are advised that the principles of the Procurement Strategy for Communications Services apply to this procurement process.
1. NATURE OF REQUEST FOR INDUSTRY COMMENTS This is not a bid solicitation. This RFI will not result in the award of any contract, therefore, potential suppliers of any goods or services described in the attached project outline should not earmark stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list, therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFI will not necessarily follow this RFI. This RFI is simply intended to solicit feedback from industry with respect to the matters described in this RFI.
2. NATURE AND FORMAT OF RESPONSES REQUESTED
Respondents are requested to provide their comments, concerns and, where applicable, recommendations on how the requirements or objectives described in the project outline could be satisfied. Respondents should explain any assumptions they make in their responses.
3. RESPONSE COSTS
Canada will not reimburse any respondent for expenses incurred in responding to this RFI.
4. TREATMENT OF RESPONSES: i. Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to modify procurement strategies or any draft documents contained in this RFI. Canada will review all responses received by the RFI closing date. Canada may, in its discretion, review responses received after the RFI closing date.
ii. Review Team: A review team composed of representatives from PWGSC will review the responses on behalf of Canada. Canada reserves the right to hire any independent consultant, or use any Government resources, which it deems necessary to review any response. Not all members of the review team will necessarily review all responses.
iii. Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will treat those portions of the responses as confidential to the extent permitted by the Access to Information Act.
iv. Follow-up Activity: Canada may, in its discretion, contact any respondents to follow up with additional questions or for clarification of any aspect of a response.
5. CONTENT OF THIS RFI
This RFI contains specific questions directed to potential suppliers and a draft version of the Request for Supply Arrangements (RFSA) for industry comments. This document remains a work in progress and respondents should not assume that new clauses or requirements will not be added to any bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised. Comments regarding any aspect of the proposed procurement are welcome.
5.1 Significant changes from the previous Strategic Communications Services RFSA are:
1) The addition of the option to purchase turnkey communications products through the RFSA as specified in the Annex A Statement of Work; 2) The supplier selection process for Request for Proposals (RFPs) under the RFSA; and 3) The identified user, as specified in 1.2 Summary in the RFSA, will be responsible for the bid solicitation process and the award of contracts.
6. ENQUIRIES
Because this is not a bid solicitation, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential suppliers. However, respondents with questions regarding this RFI may direct their enquiries to:
Cassandra Andruchow at (613) 993-7846 or by email at: cassandra.andruchow@pwgsc-tpsgc.gc.ca
7. SUBMISSION OF RESPONSES
i. Time and Place for Submission of Responses: Suppliers interested in providing a response should deliver it directly to the Contracting Authority by the time and date indicated on page 1 of this solicitation document. The preferred method of response is by e-mail at: cassandra.andruchow@pwgsc-tpsgc.gc.ca
ii. Responsibility for Timely Delivery: Timely delivery and correct direction of responses is the sole responsibility of the respondent. PWGSC will not assume or have transferred to it those responsibilities.
If you have any questions, please feel free to contact the Contracting Officer named above.
1. Is the Statement of Work clear? Is it missing information? Could anything be added? 2. In your opinion, are the Evaluation Criteria sufficiently clear? Are there any requirements and/or items that are unclear or that would unduly limit a qualified vendor's ability to submit a response? 3. In your opinion, should the Evaluation Criteria and Basis of Payment to be used in RFPs under the Supply Arrangement be firmly or optionally prescribed for clients, if at all? If so, what evaluation criteria should be included? 4. Are there major risks of which the Procurement Project team should be aware? 5. Is the approach for the selection of suppliers under the Supply Arrangements appropriate? If not, why not? Do you favour a solicitation approach that invites all qualified suppliers to bid on each requirement under the resulting Supply Arrangements? 6. Are there any requirements and/or items that would unduly limit a qualified vendor's ability to submit a response?
1. Can surplus assets be used for any portion of the work? Is it feasible to require in the RFSA that Suppliers provide a listing of environmental attributes offered within their goods/services proposed, which will form part of any resulting Supply Arrangement? 2. When will carbon assessments for Strategic Communications companies be feasible? 3. Which renewable fuels / energy sources for use in travel are currently being employed? 4. What is the feasibility of imposing the environmental criteria outlined in the RFSA on subcontractors?
Please see the attached RFSA documents.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No attachments listed in the open data.
No contact listed in the open data.