RFI ONLINE AUCTIONING SERVICES

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: REQUEST FOR INFORMATION REGARDING

ONLINE AUCTIONING SERVICES

FOR

GCSurplus.ca

RFI STATUS UPDATE NO. 2

RFI Update No 2

This Notice amendment is notifiy that there will be an Industry Day (an awareness/information session and open forum); and One-on-one meetings with interested suppliers on December 16, 2013.

Suppliers may also join the consultative process at any point by contacting the PWGSC Contracting Authority as listed at the bottom of this notice.

RFI Update No 1

This Notice is an update on the activities that have occurred to date as well as the next steps of the Online Auctioning Service requirement.

Suppliers are encouraged to continue to monitor the Government Electronic Tendering Services (GETS) for further information on the Online Auctioning Service procurement process.

Suppliers may also join the consultative process at any point by contacting the PWGSC Contracting Authority as listed at the bottom of this notice.

The RFI closed on October 31, 2013, however interested suppliers are requested to review the questions found in the RFI and send the responses no later than November 26, 2013 directly to the contracting Authority named below.

Introduction

GCSurplus of Public Works and Government Services Canada (PWGSC) has a requirement for a bilingual commercially available Online Auctioning Service (OAS) that can be readily configured and customized to meet Canadas needs and hosted and managed by an external third party. Canada is seeking information on current marketplace capabilities and interest to work collaboratively with GCSurplus to provide this transformative technology to meet current and future functional business requirements as well as implement new technologies to enhance the systems supporting the GCSurplus.ca business line for the sale of Surplus Crown Assets.

Suppliers are encouraged to review the attached RFI that was previously posted for further information on the GCSurplus requirements and consulting process.

As part of the procurement strategy, PWGSC wishes to engage industry at the early stages, in order to obtain industry feedback on the GC Surplus.ca Online Auctioning Service (OAS) requirements, as well as the possible delivery models and procurement strategy.

The overall objective of collaborating with the industry is to obtain valuable feedback to help shape the requirements and possible alternative delivery solutions as well as the procurement strategy to achieve a delivery model to meet Canadas needs.

This Notice outlines Canadas intended industry engagement strategy and invites industry to provide any feedback at this point regarding the RFI and its questions, and to identify its organization if interested in participating in the engagement process. While a brief overview of the requirement is included as part of this Notice to help familiarize industry with the initiative, Canada intends to issue other Notices that will contain more detailed information relating to the OAS. Suppliers may also identify themselves as a participating entity at that time. Industry Engagement Strategy

The intended consultation approach involves the following activities:

I. Request for Information (RFI); II. Review Written responses to the RFI; - completed III. Industry Day (an awareness/information session and open forum); - December 16, 2013 (planned) IV. Possible One-on-one meetings with interested suppliers, as required; - December 16, 2013 and V. Possible written responses to a Draft Request for Proposal (RFP), as required, which may reflect the input from Industry obtained by the exercise above.

Suppliers are encouraged to participate in the engagement process for this procurement, however it is not mandatory to do so. Not attending the Industry Engagement Session will not preclude an interested participant from submitting a proposal. Suppliers may also join the consultative process at any point by contacting the PWGSC Contracting Authority identified herein.

Media cannot participate in the one-on-one meetings or any working group sessions.

1. Industry Day

An Industry Day is scheduled for December 2013. During this session, PWGSC and GCSurplus representatives will present the business needs underlying the OAS. The Industry Day is intended to be an open forum allowing Canada to communicate its requirements at a high level, and for industry to ask questions and seek information in order to gain a sound understanding of the business needs of GCSurplus.

Industry Engagement Schedule will be provided to registered participants prior to the industry day.

2. Possible One-on-one meetings with individual suppliers

Following the receipt of responses to the RFI, one-on-one meeting(s) with individual suppliers may be held to discuss responses in more detail and possible viable options for service delivery models.

All suppliers will be limited to a maximum of three (3) representatives.

3. Possible Draft RFP

Canada may issue a DRAFT RFP, which will incorporate the findings and recommendations from the Industry Engagement that meet the OAS operational needs. The purpose would be to solicit further feedback from Industry prior to developing any final RFP.

Information Prior to Industry Day

Suppliers may provide comments or questions on the proposed procurement and possible delivery options prior to Industry Day and any one-on-one meetings. Response to the RFI is separate to this request, respondents should review article 1.11 Submission of Responses. Notes to Interested Suppliers: This is not a bid solicitation and a contract will not result from this request. Potential respondents are advised that any information submitted to Canada in response to this Industry Engagement Notice may be used by Canada in the development of a subsequent competitive RFP The issuance of this Industry Engagement Notice does not create an obligation for Canada to issue a subsequent RFP, and does not bind Canada legally or otherwise, to enter into any agreement or to accept any suggestions from organizations. Canada reserves the right to accept or reject any or all comments received. There will be no short listing of suppliers for purposes of undertaking any future work as a result of this Industry Engagement. Similarly, participation in this Industry Engagement is not a condition or prerequisite for participation in any RFP(s). Suppliers participating in this Industry Engagement should identify any submitted information that is to be considered as either company confidential or proprietary. Media cannot participate in any one-on-one meetings.

All enquiries and other communications related to this Industry Engagement shall be directed exclusively to the PWGSC Contracting Authority. Suppliers that intend on participating in this Industry Engagement are asked to advise the Contracting Authority of their intention to participate, in order that they may be notified of any changes to the notice on GETS, which may occur during the posting period. The use of e-mail to communicate is acceptable. Communication with Industry Canada will document all issues, positions and actions. During the consultation process, the Contracting Authority will communicate with registered Industry participants through direct email rather than by posting additional notices on the GETS.

During the consultation process, the PWGSC Authority will communicate with registered Industry Participants through direct email rather than by posting additional notices on the GETS.

Confidentiality

Canada will handle any material or information provided by Industry in response to this request for input in accordance with the Access to Information Act.

Disclaimer

This document is intended for information purposes only and may be subject to change without notice. Release of this information does not constitute a commitment on the part of the Government of Canada to contract for any of the above-mentioned requirements.

Also, please note that attendees are responsible for their own transportation, accommodation, meals, parking and all other expenses related to participation in the Industry Day. Canada will not reimburse any firm or attendee for expenses incurred in responding to Canadas questions or attending the consultation sessions.

PWGSC Contracting Authority

Pierre G. Whissell Supply Specialist PWGSC, Special Procurement Initiatives Directorate 11 Laurier Street, Gatineau (QC), K1A 0S5 Tel: (819) 956-1424 Pierre.g.whissell@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.