GOVERNMENT OF CANADA CORRESPONDENCE MANAGEMENT SYSTEM (GCCMS)

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements:

File No.: EN578-133379/A Contracting Authority: Audace Niyonambaza Telephone No.: (819) 956-5017 Fax No.: (819) 953-3703 E-mail address: audace.niyonambaza@tpsgc-pwgsc.gc.ca

GOVERNMENT OF CANADA CORRESPONDENCE MANAGEMENT SYSTEM (GCCMS)

Interest has been growing in the federal government for the past decade to gravitate to a single, Commercial Off-the-Shelf (COTS) Correspondence Management System (CMS) for the Government of Canada (GC). The Government of Canada Correspondence Management System (GCCMS) is intended to replace the multitude of automated and semi-automated systems currently in use. The expectation is that implementing a common solution will provide the following benefits:

- Improve productivity; - Enhance service quality and responsiveness to a more demanding client base; - Make more effective and efficient use of existing personnel and information; - Provide greater client satisfaction; and - Allow each organization to adopt best-in-breed technology and tools.

GCCMS requirements include licensed software, a 12-month warranty, software maintenance and support, and documentation. Training and professional services must be provided, as and when requested.

The bid solicitation is intended to result in the award of a contract for 1 year, plus 5 one-year irrevocable options allowing Canada to extend the term of the contract. The GCCMS will initially be licensed by Fisheries and Oceans Canada (DFO) for up to 750 Users. However, this bid solicitation will also allow Canada to make the GCCMS available to any department or Crown corporation (as those terms are defined in the Financial Administration Act) or any other party for which the Department of Public Works and Government Services is authorized to act from time to time under Section 16 of the Department of Public Works and Government Services Act (each a "Client"). It is estimated that there are approximately 29,250 potential Users in Canada that may make use of the GCCMS, assuming that they have the User demand and the required approvals and funding. Primary Users of the GCCMS will be executives and their respective support staff.

Although Canada may make the GCCMS available to any or all the Clients, this bid solicitation does not preclude Canada from using another method of supply for entities of the Government of Canada with the same or similar needs. When the GCCMS is made available to Clients other than the Initial Client, Canada may use other procurement vehicles to acquire services to configure, tailor and deploy the Licensed Software to meet the needs of each Business Unit. By submitting a bid, Bidders agree that, if their bid is successful and a contract is issued for the purchase of their Licensed Software, Canada has the right to acquire through a competitive process on the Government Electronic Tendering System or, alternatively, using any pre-established professional services instruments, any or all additional professional services required to satisfy Canada's implementation and customization requirements.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.