Service for Stakeholder and Citizen Engagement activities and Consultation

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements:

Request for Information Stakeholder and Citizen Engagement and Consultation Activities 1. Background and Purpose of this Request for Information (RFI) 2. Nature of Request for Information (RFI) 3. Contents of this RFI 4. Nature and Format of Responses Requested 5. Response Costs 6. Treatment of Responses 7. Enquiries 8. Submission of Responses 9. Question to Industry 10. Proposed Request for Standing Offer document

1. Background and Purpose of this Request for Information (RFI)

The purpose of this RFI is to provide an opportunity for those interested, to provide information that the Government of Canada (GC) should be aware of when developing a requirement related to the development, planning and implementation of Standing Offers for in-person and/or online stakeholder and citizen engagement and consultation activities, on an as-and-when-required basis.

2. Nature of Request for Information (RFI)

This is not a bid solicitation. This RFI will not result in the award of any contract. As a result, potential supplier of any good or services described in this RFI should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation on any source list. Therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFI will not necessarily follow this RFI. This RFI is simply intended to solicit feedback from industry with respect to the matter described in this RFI.

3. Contents of this RFI

1. This RFI contains a draft Request for Standing Offer. This document remains a work in progress and respondent should not assume that new clauses or requirements will not be added to any bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised. Comments regarding any aspect of the draft document are welcome.

This RFI also contains specific questions addressed to the industry

4. Nature and Format of Responses Requested

Respondents are requested to provide their comments, concerns and, where applicable, alternative recommendations regarding how the requirements or objectives described in this RFI could be satisfied. Respondents are also invited to provide comments regarding the content, format and/or organization of any draft documents included in this RFI. Respondents should explain any assumptions they make in their responses.

5. Response Costs

Canada will not reimburse any respondent for expenses incurred in responding to this RFI.

6. Treatment of Responses

Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to develop or modify procurement strategies or any draft documents contained in this RFI. Canada will review responses received after the RFI closing date.

Review Team: A review team composed of representatives of PWGSC and, possibly, other government departments, review the responses. Canada reserves the right to hire any independent, or use any Government resources that it considers necessary to review any response. Not all members of the review team will necessarily review all responses.

Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will handle the responses in accordance with the Access to Information Act.

Follow-up Activity: Canada may, at its discretion, contact any respondents to follow up with additional question or for clarification of any aspect of a response.

7. Enquiries

Because this is not a bid solicitation, Canada will not necessarily respond to enquires in writing or by circulating answer to all potential suppliers. However, respondents with questions regarding this RFI may direct their enquiries to :

Contracting Authority: Karine Gervais

E-mail Address: karine.gervais@tpsgc.pwgsc.gc.ca

Telephone: (613) 998-7752

8. Submission of Responses

(a) Time and Place for Submission of Responses: Respondents should send responses electronically via e-mail to the Contracting Authority's address identified herein by the date specified on the front pages of the RFI.

(b) Responsibility for Timely Delivery: Each respondent is solely responsible for ensuring its responses is delivered on time to the correct location.

(c) Identification of Response: Each respondent should ensure that its name and return address, the solicitation number and the closing date appear legibly on the response.

9. Question to Industry

Solution for Stream A 1. Are there requirements and/or services listed in the Statement of Work that you could not meet or would be very difficult to meet?

If so, which ones?

If you responded yes, can you propose a solution(s) that would make the requirements and/or services more feasible to meet?

2. Are you able to provide the services outlined in the Statement of Work (SOW) while complying to all GC specifications and standards as identified in section A2.2. of the SOW?

Solution for Stream B 3. Are there requirements and/or services listed that you could not meet or would be very difficult to meet? If so, which ones?

If you responded yes, can you propose a solution(s) that would make the requirements and/or services more feasible to meet?

4. Are you able to provide the services outlined in the SOW while complying to all GC specifications and standards as identified in section A3.2. of the SOW?

5. Are you able to provide the following information and meet the mandatory criteria D1.B3?For Mandatory Criteria D1.B3, The Offeror must demonstrate its ability to comply with GC Web Standards in the development of an online consultation by submitting one (1) of the following with the source codes: Two (2) pages of an existing online consultation; or develop a two (2) page online consultation project.

The web pages submitted must meet all WGAC success criteria as described at: http://www.tbs-sct.gc.ca/ws-nw/wa-aw/wa-aw-assess-methd-eng.asp

NOTE: The pages will be tested and validated to confirm the bidder's ability to comply to web standards. If the offeror does not meet this mandatory requirement, the bid will be considered non-compliant.

Pricing 6. Are the categories of services listed in Annex "B" - Basis of Payment appropriate with the services to be delivered? If not, can you propose a solution?

7. Are the individual call-up limits against the Standing Offers, $300,000 (excluding GST/HST), represent the industry practices?

Product support and services 8.Would you be interested in responding to a Request for Standing Offer that includes the variety of services included in this RFI?

Would you submit a bid when the Request for Standing Offer is issued?

Other questions or comments

10. Proposed Request for Standing Offer document Please see attached

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.