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Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: GRAPHIC DESIGN
EN578-092643/D Amaral, Paola Telephone No. - (613) 993-5642 Fax No. - (613) 993-2581
THIS IS A REFRESH OF SUPPLY ARRANGEMENT # EN578-092643/000/CX.
This refresh permits new suppliers to submit arrangements and potentially become Supply Arrangement Holders, and allow current Supply Arrangement Holders to potentially qualify additional or replacement resources, up to a total of three (3) for each category of personnel. New fully compliant suppliers will be issued Supply Arrangements and their names will be added to the existing Supply Arrangement Holder list on the condition that they meet all of the requirements of the original Request for Supply Arrangements, which are included in this document. Current Supply Arrangement Holders with fully compliant additional or replacement resources will receive an amendment to their existing Supply Arrangement.
Current Supply Arrangement Holders attempting to qualify additional or replacement resources do not need to submit a full arrangement, or resubmit their original arrangement. Current Supply Arrangement Holders only need to address the requirements outlined in M.1, M.2, R.1, R.2, and the Security Requirements in their arrangement in response to the refresh. Note: any requests to qualify replacement resources must be accompanied by a supporting justification which is in accordance with Certification 1.4 Status and Availability of Resources. Failure to identify a reason which is in accordance with the Status and Availability of Resources certification will render the replacement resource non-compliant.
The Government of Canada requires the provision of a full range of graphic, web, and exhibit and display design services to meet the needs of the Government of Canada on an "as and when requested basis".
These services will be provided to any Government of Canada department, agency or Crown corporation listed in Schedules I, I.1, II, and III of the Financial Administration Act, R.S., 1985, c. F-11. As a result of this competitive process, Public Works and Government Services Canada (PWGSC) will authorize the Supply Arrangements (SAs). This solicitation will also be used to establish a separate list of qualified Aboriginal Set-Aside Suppliers under the Set-Aside Program for Aboriginal Business (SPAB).
The requirement is limited to Canadian goods and/or services.
The period for awarding contracts under the Supply Arrangement is from date of award until August 31st, 2013.
For requirements valued up to $100,000 excluding applicable taxes, the following Supply Arrangement Holders will be invited to participate in the solicitation process for a particular Category:
The "Best Value Supplier" in the Category, as determined in accordance with the Basis of Selection at article 2 in Part 4; One Supply Arrangement Holder in the Category as recommended by the Identified User; and One Supply Arrangement Holder in the Category selected at random by PWGSC - Communication Procurement Directorate (CPD). The "random" selection will be made using the RAND () function in Microsoft Excel.
This solicitation process will be referred to as a "Mini Request for Proposal (RFP)".
For requirements valued at more than $100,000 but less than $400,000 excluding applicable taxes, all Supply Arrangement Holders in the applicable Category will be invited to submit a proposal.
This solicitation process will be referred to as a Request for Proposal (RFP) Under the Supply Arrangements.
For requirements valued at more than $400,000 excluding applicable taxes, the Request for Proposal will be posted on the Government Electronic Tendering Service (GETS) and will be open to the industry.
M.1 Proposed Resources
The Supplier must identify at least one (1) proposed resource for each position in at least one (1) of the following three (3) categories:
Category #1: Graphic Design Category #2: Web Design Category #3: Exhibit and Display Design
The Supplier must not propose more than three (3) resources per position per Category. If a resource is proposed for more than one position within one or more Categories, the resource must meet all of the criteria for each position (as per the definitions below).
The Supplier must provide the Curriculum Vitaes of each proposed resource which demonstrates their capability to provide services as described in the descriptions below for each position for which they have been proposed.
Category #1: Graphic Design Resources
A) Senior Graphic Designer
A minimum of five (5) years of work experience in graphic design, obtained within the past eight (8) years; A post-secondary degree or diploma in design, illustration, graphic design or a related field; Design experience with each of the following software programs: Adobe Creative Suite (including each of InDesign, Photoshop, and Illustrator) and QuarkXpress; Experience with three (3) or more of the following: illustration, text and graphics layout, inscriptions and calligraphy, photograph editing, logo design, and brand identity design; and Experience in the conversion of design projects from MAC to PC.
B) Intermediate Graphic Designer
Design experience with each of the following software programs: Adobe Creative Suite (including each of InDesign, Photoshop, and Illustrator) and QuarkXpress; Experience with two (2) or more of the following: illustration, text and graphics layout, inscriptions and calligraphy, photograph editing, logo design, and brand identity design; and Experience in the conversion of design projects from MAC to PC.
And either: A minimum of three (3) years of work experience in graphic design, obtained within the past six (6) years; and A post-secondary degree or diploma in design, illustration, graphic design or a related field. Or: A minimum of five (5) years of work experience in graphic design, obtained within the past eight (8) years; and A secondary school diploma.
C) Junior Graphic Designer
Design experience with each of the following software programs: Adobe Creative Suite (including each of InDesign, Photoshop, and Illustrator) and QuarkXpress; Experience with one (1) or more of the following: illustration, text and graphics layout, inscriptions and calligraphy, photograph editing, logo design, and brand identity design; and Experience in the conversion of design projects from MAC to PC.
And either: A minimum of one (1) year of work experience in graphic design, obtained within the past three (3) years; and A post-secondary degree or diploma in design, illustration, graphic design or a related field. Or: A minimum of three (3) years of work experience in graphic design, obtained within the past five (5) years; and A secondary school diploma.
D) Creative / Art Director
Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) and QuarkXpress; and Experience in the conversion of design projects from MAC to PC.
And either: A minimum of five (5) years of work experience in graphic design, including a minimum of two (2) years working in a creative / art direction role, obtained within the past eight (8) years; and A post-secondary degree or diploma in advertising, marketing, graphic design or a related field. Or: A minimum of ten (10) years of work experience in graphic design, including a minimum of eight (8) years working in a creative / art direction role, obtained within the past fifteen (15) years; and A secondary school diploma.
Category #2: Web Design Resources
A) Web Designer
A minimum of two (2) years of work experience in web design, obtained within the past five (5) years; and A post-secondary degree or diploma in graphic design, illustration, web development, or a related field; and Experience in UI design, HTML, CSS, ASP, PHP, SQL, Java script, Adobe Creative Suite (specifically Dreamweaver).
B) Flash Designer
A minimum of two (2) years of work experience in web design, including a minimum of one (1) year of work experience in Flash Design (with streaming audio and video), obtained within the past five (5) years; and A post-secondary degree or diploma in graphic design, illustration, animation, web development, or a related field; and Experience in UI design, HTML, CSS, ASP, PHP, SQL, Java script, Adobe Creative Suite (specifically Flash and Dreamweaver), and the current industry standard ActionScript.
Category #3: Exhibit and Display Design Resources
A) Exhibit Designer
Experience with Auto Cad (or equivalent), 3D Studio Max (or equivalent), and Adobe Creative Suite (specifically Photoshop and Illustrator);
And either: A minimum of five (5) years of work experience in the exhibit industry, including a minimum of three (3) years of work experience as an Exhibit Designer, obtained within the past eight (8) years; and A secondary school diploma. Or: A minimum of three (3) years of work experience in the exhibit industry, including a minimum of two (2) years of work experience as an Exhibit Designer, obtained within the past five (5) years; and A post-secondary school degree or diploma in environmental design, industrial design, exhibit design, interior design, museum studies, or a related field.
The Supplier must complete the table below with the name of each proposed resource, in accordance with all of the requirements of this Mandatory Requirement. At a minimum, one (1) resource must be proposed for each position in at least one (1) of the three (3) Categories.
Categories and Positions Name(s) of Proposed Resource(s) Category #1: Graphic Design Senior Graphic Designer Intermediate Graphic Designer Junior Graphic Designer Creative / Art Director Category #2: Web Design Web Designer Flash Designer Category #3: Exhibit and Display Design Exhibit Designer
Note: If a current Supply Arrangement Holder intends to qualify one or more replacement resources, the supplier must identify the name of the resource(s) to be substituted, the name(s) of the proposed substitute(s) and the applicable reason(s) for the substitution(s). Failure to identify a reason that is identified as acceptable within certification 1.4 Status and Availability of Resources of the original solicitation document will render the replacement resource non-responsive. A proposed substitute must be deemed by the evaluation team as having equivalent or better qualifications and experience to the original proposed resource. The supplier must clearly demonstrate in its arrangement how each proposed substitute meets the applicable category definition above.
This Mandatory Requirement will be rated in R.1.
M.2 Project Samples
For each position for which a resource was proposed in M.1, the Supplier must provide two (2) samples of design projects which were completed by the proposed resource after January 1, 2004. If a resource is proposed for more than one position, two (2) projects must be provided for each position for which the resource was proposed. However, if the same resource is proposed for more than one of the following roles: Senior Graphic Designer, Intermediate Graphic Designer, Junior Graphic Designer, only a total of two (2) projects must be submitted to demonstrate experience. See example below. A project/sample may be used to demonstrate the experience of more than one resource. The total dollar value of the design portion of each project must have equalled or exceeded $3,000, excluding any applicable taxes. By submitting a project for evaluation, the Supplier confirms that the total dollar value of the project was as defined herein.
The Supplier must provide the following for each project submitted: A short project brief including assignment background, client objectives, target audience, timeframe, and completion date; The name of the resource(s), the applicable position(s) and their role in the project; A list of any subcontracted requirements, as applicable; and A sample of the final design work (if an exhibit or billboard, a colour photo is acceptable).
The Supplier must provide at least two (2) letters of reference from two (2) different client departments/commissions/agencies/firms.
This Mandatory Requirement will be rated in R.2.
Example: A Supplier proposes the same resource for the positions of Intermediate Graphic Designer, Junior Graphic Designer, Creative / Art Director, and Exhibit Designer. The Supplier must provide a total of six project samples for this resource (two which demonstrate experience as a Graphic Designer, two which demonstrate experience as a Creative / Art Director, and two which demonstrate experience as an Exhibit Designer).
Note to Suppliers: Samples should be provided on CD, DVD, or USB Key in .pdf file format or Windows Media Player. Screen shots will be acceptable. Samples provided to Canada in a form or format that cannot be opened and viewed from a Government of Canada computer will receive no points. Samples provided in other formats (ie. hard copy posters, banners, or models) will become the property of Canada and will not be returned to the Supplier unless the Supplier makes arrangements in advance for return packaging and postage, or pick-up. Canada will not be responsible for samples which are damaged, destroyed, or lost during shipping or during the evaluation process. For web site and Flash samples, URL addresses are not acceptable. Screen shots should be provided for web site samples. Flash samples should be provided as video in Windows Media Player or equivalent format.
M.3 Use of Sub-Contractors
Suppliers who intend to use the services of a sub-contractor for any portion of the work related to this requirement must identify the proposed sub-contractor(s) in the arrangement. Suppliers who do not intend to use the services of a sub-contractor for any portion of the work must indicate this in the arrangement.
M.4 Language
The Supplier must confirm that its firm is capable of providing services in both official languages (English and French). As such, the Supplier must include a duly signed and dated copy of the following Certification in the Technical Proposal portion of the arrangement submission.
The Supplier hereby certifies that its firm is capable of providing services in both official languages (English and French).
__________________________ _____________ Signature Date
comply with all the requirements of the Request for Supply Arrangements (RFSA); meet all mandatory technical evaluation criteria; propose at least one (1) fully responsive resource for each position in at least one (1) of the three (3) Categories of service, as per article 2 below.
Arrangements not meeting (a) or (b) or (c) above will be declared non-responsive.
In order for a proposed resource to be declared responsive, the proposed resource must obtain the required minimum of 70 percent for point-rated criteria R.1 and R.2 combined. The rating is performed on a scale of three hundred (300) points per proposed resource (100 points for R.1 and 200 points for R.2). The rating for R.3 is performed on a scale of fifteen (15) points.
Only resources which have been deemed to be fully qualified will be eligible to perform work under a Supply Arrangement.
For each Category of Service (Graphic Design, Web Design, and Exhibit and Display Design), all fully responsive suppliers and all fully responsive Aboriginal suppliers will be recommended for Supply Arrangement authorization. A separate list will also be created for only Aboriginal suppliers.
The current "Best Value Supplier" will continue to be the Best Value Supplier for the entire duration of the Supply Arrangements, unless the Best Value Supplier's arrangement is withdrawn or unless "Best Value Supplier" status is removed from the Supplier. This Supply Arrangement refresh does not affect the "Best Value Supplier's" status.
Before issuance of a Contract under the Supply Arrangement that includes a security requirement, the following conditions must be met:
the Supply Arrangement Holder must hold a valid organization security clearance as indicated in the SRCL included with the Contract;
the Supply Arrangement Holder's proposed individuals requiring access to classified or protected information, assets or sensitive work site(s) must meet the security requirement as indicated in the SRCL included with the Contract;
the Supply Arrangement Holder must provide the name of all individuals who will require access to classified or protected information, assets or sensitive work sites.
PWGSC will sponsor a Supply Arrangement Holder to obtain the required security clearance prior to issuance of a Contract under the Supply Arrangement with an associated security clearance.
For additional information on security requirements, suppliers should consult the "Security Requirements for PWGSC Bid Solicitations - Instructions for Bidders" (document on the Departmental Standard Procurement Documents Web site).
NOTE: The Supply Arrangements will be authorized once the evaluation is complete and this will not be delayed to allow Suppliers to secure the required security clearance. It is the Supplier's responsibility to follow up with CISD to ensure that their clearance is in place.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No amendments observed.
No attachments listed in the open data.
No contact listed in the open data.