PERMISSION MGR FOR CONTENT SUITE

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Fastman Pte Ltd 300 Tampines Avenue 5, #09-02 Singapore 529653 Nature of Requirements:

PERMISSION MGR FOR CONTENT SUITE

EN518-172843/A Martell, Mark Telephone No. - (873) 469-3866

NATURE OF REQUIREMENTS: TITLE: Commercial Off the Shelf Permissions Management Solution Integrated with GCDOCS infrastructure. 1. ADVANCE CONTRACT AWARD NOTICE (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 2. DEFINITION OF REQUIREMENT

Public Services and Procurement Canada has a requirement to acquire perpetual Software License(s) for up to 250,000 users and associated Maintenance and Support Services for a COTS (Commercial off the Shelf) solution that seamlessly integrates with GCDOCS: the government of Canada standard electronic document and records management solution that is built on the OpenText Content Server application suite. The number oflicenses required is 202,000, in addition to the existing 48,000 licenses that exist across departments, for a total of 250,000 licenses. The solution is required to perform robust permissions management operations including bulk changes of permissions and the ability to rollback changes to a specific point in time.

3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that its product and support meet the following requirements:

REQUIREMENTS

Business Requirements - the solution must: • (B1) Be compatible and configurable with the OpenText Content Server 10.5 and 16 system administration. • (B2) Provide a dashboard view of permissions on objects and documents. • (B3) Have the ability to view permissions based on user access. • (B4) Perform bulk changes of item permissions. • (B5) Have the ability to push permissions down the hierarchy at any level, including when doing a copy and paste. • (B6) Have the ability to validate the impact on permission changes before they are applied. • (B7) Have the ability to perform a roll-back or undo permission function to a specific point in time. • (B8) Permit authorised users tosee permissions on folders and documents without needing edit permissions rights. • (B9) Have the ability to replace owner, owner group and/or Access Control List entries for users and groups in a structure. • (B10) Provide control of access to permissions viewing and editing functions globally and by group and user. • (B11) Respect Records Management markings of final documents during permissions updates. • (B12) Make the Permission Manager functionality accessible from the items functional menu. • (B13) Provide the ability to search permissions by user or group. • (B14) Provide the ability report on permission changes from within the interface. • (B15) Provide a printable web based report of a central dashboard view of permission on objects and documents. • (B16) Provide a printable web based report of an Audit Log for all permissions that have changed monthly or ad hoc.

Technical Requirements - the solution must: • (T1) Be Commercial-off-the-shelf, meaning that each component of the software is commercially available and requires no further research and development and is part of an existing product line with a field-proven operational history (that is, it has not simply been tested in a laboratory or experimental environment). • (T2) Be web based. • (T3) Run on current GCDOCS infrastructure - OpenText Content Server 10.5 and 16, and Oracle database servers. • (T4) Be compatible with Government of Canada network standards. • (T5) Be compliant with authentication methods supportedby OpenText Content Server. • (T6) Be compliant with Apache Tomcat web server.

Security Management Requirements - the solution must: • (SM1) Have the ability to restrict the privileges of the different Permissions Manager functionality to only certain groups within a department. • (SM2) Support OpenText Content server authentication methods. • (SM3) Keep a detailed transaction log which can be disabled or enabled through a check-box or similar method. • (SM4) Support role-based access to module functionality. • (SM5) Enforce existing OpenText Content Server object security controls.

4. APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT This procurement is subject to the following trade agreements: - Agreement on Internal Trade (AIT) - World Trade Organization - Agreement on Government Procurement (WTO-AGP) - North American Free Trade Agreement (NAFTA)

5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

Fastman Pte Ltd is the software publisher of the only known Permissions Management software solution that meets all of the requirements listed in Section 3, above. 6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S) For this procurement, there is an absence of competition for technical reasons. The goods and/or servicescan only be supplied by the Pre-Identified Supplier and no alternative or substitute exists. Per article 6(d) of the Government Contract Regulations, only one person or firm is capable of performing the contract. 7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS Agreement on Internal Trade (AIT) - Article 506 paragraph 12 (b) is applicable on the basis of limited tendering where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists respectively. North American Free Trade Agreement (NAFTA) - Article 1016.2(b) is applicable on the basis of limited tendering due to reasons where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists. World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article XIII 1. (b) is applicable on the basis of limited tendering due to reasons when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists. 8. OWNERSHIP OF INTELLECTUAL PROPERLY Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor. 9. THE PERIOD OF THE PROPOSED CONTRACT OR THE DELIVERY DATE(S)

The proposed contract will be for a period of one year from date of Contract Award.

The proposed contract will include irrevocable options to extend the contract period for one additional one year period for the maintenance and support.

10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

Fastman Pte Ltd 300 Tampines Avenue 5, #09-02 Singapore 529653

11. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN,may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES The closing date and time for accepting statements of capabilities is March 15, 2017 at 2:00 p.m. EST. 13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES

Inquiries and statements of capabilities are to be directed to

Mark Martell Supply Specialist Public Works and Government Services Canada 11 Laurier Street, phase III Gatineau, Québec, Canada (K1A 0S5) Mark.Martell@pwgsc.gc.ca Telephone 873-469-3866

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.