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Create free accountTrade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements:
NOTICE OF PROPOSED PROCUREMENT (NPP)
Security Requirement: at the date of bid closing
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if applicable), attached at Annex B; (b) Industrial Security Manual (Latest Edition).
The Contractor must provide preventative maintenance service including all necessary tools, ladders, services (such as inspections, testing and cleaning), transportation, mileage, replacement or repair parts and labour on Generator equipment listed in this solicitation and shall execute such work in a careful and workmanlike manner and in accordance with the Statement of Work attached herein as Annex A. As well, the Contractor must perform all work in accordance with all related Codes, Standards, and Regulations from all levels of Government (Provincial/Territorial, Municipal and Federal). This requirement is for Public Works and Government Services Canada (PWGSC) located at the CHP Cliff Plant 1 Fleet Street, Ottawa, ON K1A 0S5.
The period of any resulting Contract shall be for five (5) years.
As per Annex A, Statement of Work, 1.4.3, Emergency Calls, items 1.4.3.1 and 1.4.3.2, it is a mandatory requirement of the contract that:
(a) The Contractor must provide twenty-four (24) hour, seven (7) days a week emergency call back service for the duration of the contract at no extra cost. NOTE: This Statement of Work includes twelve emergency calls per year per site at no extra cost to Canada. Any additional emergency calls will be at extra cost to Canada.
(b) The Contractor must respond within 30 minutes and be on site ready to work within two (2) hours of receiving the emergency call. All work for emergency service must be executed by a qualified service personnel named in the Contract and such work must proceed continuously until the system is returned to safe operating condition.
The proposed employees must be in possession of the required cards and licenses indicated below. It is mandatory that valid copies of the required licenses for each proposed Service Personnel be submitted with the proposal. If not included with the proposal, the bid will be deemed non-responsive.
To carry out the work on this requirement, Service personnel employed by the Contractor must be in possession of :
.1 Certified Diesel Engine Technician - One (1) service personnel with:
- a valid Certificate of Qualification for Diesel Engine Mechanics from the province of Ontario.
.2 Certified Petroleum Mechanic - One (1) service personnel with:
- a valid Ontario Petroleum license PM 3 for above ground systems.
- a valid Certificate of Qualification in the Province of Ontario at the Journeyman level.
.4 Certified Transfer Switch Technician - One (1) service personnel with:
- a valid Certificate of Qualification by the Original Equipment Manufacturer (OEM) to install and maintain Transfer Switches identified in Annex A, Part 3 - Equipment Inventory.
Note: The personnel named in any of the cateogories above may also be named in any of the other categories in this section provided they hold the required certifications of each category.
A minimum of two (2) qualified personnel must be present for monthly inspections.
.5 Company/Organizational Documentation
- A letter from the Original Equipment Manufacturer (OEM) stating that the firm is an authorized service agent of the OEM and has access to all components, materials, parts, software, hardware, firmware to maintain all Diesel/Gas engine Generator Set equipment and Transfer Switches identified in Annex "A", Statement of Work. - A letter from the Original Equipment Manufacturer (OEM) confirming that the Bidder has access to the complete operational and adjustment procedures of the manufacturer for all components, sub-systems, systems and integrated systems and related equipment identified within Annex "A".
It is mandatory that the documentation requested above be submitted with the proposal. Bidders must provide copies of all valid documentation requested for each technician to carry out the work on this requirement. If not included with the proposal, the bid will be deemed non-responsive.
3.1.5 Employee Training (Upon Request)
Valid copies of the following training certificates/cards should be submitted for each proposed Service personnel with the bid by the bid solicitation closing date. However, if the following is not submitted with the bid by the bid solicitation closing date, the Contracting Authority will so inform the Bidder and provide the Bidder with a time frame within which to meet the requirement. Failure to comply with the request of the Contracting Authority and meet the requirement within that time period will render the bid non-responsive.
- a valid Confined Space Entry certificate/wallet card - a valid Fall Arrest certificate/wallet card - a valid First Aid/CPR certificate/wallet card - a valid Work Hazardous Material Inventory System (WHMIS) certificate/wallet card - a valid Asbestos Work Practices Awareness Certificate/wallet card
To carry out the work on this requirement, the contractor must provide qualified service personnel as outlined in this section.
The bidder must provide evidence to demonstrate that the service personnel proposed to perform maintenance of Diesel Generator Set equipment and Transfer Switches have recent five (5) years experience, in the past ten (10) years and past performance by referencing two (2) similar projects/contracts the service personnel have performed satisfactorily. The bidder must complete the following form for each technician who will be performing work on this requirement in order to demonstrate that each proposed technician has the required experience.
Recent experience is defined as experience gained from October 2002 up to and including the solicitation closing date. Similar is defined as maintenance service on Diesel Generator Set equipment and Transfer Switches.
In cases where experience is acquired concurrently, the time period will be considered only once for the purpose of calculating the minimum requirement of 5 years of recent experience.
Example: · Project 1: started on January 1, 2008 and ended on May 31, 2008 = 4 months · Project 2: started on January 1, 2008 and ended on December 31, 2010 = 36 months · Project 3: started on January 1, 2008 and ended on December 31, 2010 = 36 months
Total period for these 3 projects will count as 36 months and not 76 months because the period Jan. 2008 to Dec. 2009 has already been counted in Projects 2 and 3. This employee does not meet the required minimum of 5 years of recent experience.
In the event where the information for any of the technicians cannot be confirmed by the client contacts named in the proposal, the proposal will be considered non-responsive and no further consideration will be given to the proposal. If the Bidder submits names of technicians in excess of the stated requirement, only the references up to the identified limit of four (4) service personnel will be assessed. The first four (4) service personnel listed in the proposal will be considered for evaluation.
Note: The personnel named in any of the cateogories above may also be named in any of the other categories in this section provided they hold the required certifications and references of each category.
A minimum of two (2) qualified personnel must be present for monthly inspections.
Mandatory Site Visit: It is mandatory that the Bidder or a representative of the Bidder visit the site and understand the scope of the work required and the conditions of the site. Arrangements have been made for site visit to be held on Monday October 1, 2012 at 9:00 am. Bidders are to meet at the Main Entrance of the CHP Cliff Plant at 1 Fleet Street, Ottawa, Ontario. Bidders must communicate with the Contracting Authority no later than 5 day(s) before the scheduled visit to confirm attendance and provide the names of the person(s) who will attend the site visit.
Due to the nature of this requirement and in order to gain access to the sites it is MANDATORY that all interested bidders, submit the Names (legal name) and birth dates of their representatives that will be attending the Mandatory Site Visit to the Contracting Authority (Diane Daly) no later than 10:00 AM September 26, 2012.
The company Representatives must have a Security Clearance of Secret in order to attend the Mandatory Site Visit.
It is the responsibility of the Bidders to ensure that the Contracting Authority is in receipt of this information by the date shown. Bidders who fail to submit the required information by 10:00 AM September 26, 2012 will be denied access to the sites.
Bidders will be required to sign an attendance form at the beginning of the site visit. Failure to do so will render the bidder's proposal non-responsive.
It is mandatory that the bidders wear safety footwear for the site visit. Safety equipment will be verified to ensure compliance of this requirement. Bidders who are not equipped as described will not be permitted to attend the site visit.
Bidders who do not attend or send a representative will not be given an alternative appointment and their bids will be rejected as non-compliant. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
All enquiries are to be submitted in writing to the Contracting Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail : diane.daly@tpsgc-pwgsc.gc.ca. Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No amendments observed.
No attachments listed in the open data.
No contact listed in the open data.