Maintenance Service - HVAC Equipment - various buildings

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Maintenance Service for HVAC Equipment

EJ196-111800/A

This amendment is issued to change "MUST" to "SHOULD" in paragraph 2 below. Also, please see changes on the solicitation amendment.

IMPORTANT NOTICE TO BIDDERS

IMPORTANT CHANGES HAVE BEEN BROUGHT TO CLAUSE 2003 (2012-07-11) STANDARD INSTRUCTIONS - GOODS OR SERVICES - COMPETITIVE REQUIREMENTS, SECTION 01 "CODE OF CONDUCT AND CERTIFICATIONS - BID".

CONSEQUENTLY, EFFECTIVE IMMEDIATELY, BIDDERS SHOULD SUBMIT WITH THEIR BID, BY THE BID SOLICITATION CLOSING DATE:

(A) A COMPLETE LIST OF NAMES OF ALL INDIVIDUALS WHO ARE CURRENTLY DIRECTORS OF THE BIDDER (AS ANNEX C); AND

(B) A PROPERLY COMPLETED AND SIGNED FORM CONSENT TO A CRIMINAL RECORD VERIFICATION (PWGSC-TPSGC 229), FOR EACH INDIVIDUAL NAMED IN THE LIST. (SEE SAMPLE FORM AT ANNEX D).

CANADA WILL DECLARE NON-RESPONSIVE ANY BID IN RESPECT OF WHICH THE INFORMATION REQUESTED IS MISSING OR INACCURATE, OR IN RESPECT OF WHICH THE INFORMATION CONTAINED IN THE CERTIFICATIONS SPECIFIED IS FOUND TO BE UNTRUE, IN ANY RESPECT, BY CANADA.

Requirement

To provide maintenance service, including all necessary tools, services, materials, and labour on HVAC equipment in accordance with the Statement of Work attached as Annex A. This requirement is for Public Works and Government Services Canada (PWGSC) located at various buildings in the National Capital Area.

Mandatory Response Time

As per Annex A, Statement of Work EJ196-111800, SW 1.III. (a), (b) and (c), Call Backs/Emergency Calls, it is a mandatory requirement of the contract that:

a. The Contractor must provide twenty-four (24) hour, seven (7) days a week emergency call back service for the duration of the contract at no extra cost. b. The Contractor must respond within 30 minutes and be on site ready to work within two (2) hours of receiving the emergency call. All work for emergency service must be executed by a qualified service personnel named in the Contract and such work must proceed continuously until the system is returned to safe operating condition. c. The Contractor must update the Trouble Desk of the status of each request and contact the Trouble Desk within 4 hours to close out the ticket once each issue is resolved

Mandatory Site Visit

It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for site visit to be held on 16 August 2012 at 9:00am. Bidders are to meet at the Main Entrance of Victoria Building, 140 Wellington Street, Ottawa, Ontario.

Mandatory Security Requirement prior to site visit

Due to the nature of the requirement and in order to gain access to all buildings listed in this requirement, it is mandatory that Bidders submit the name (legal name) and date of birth (year-month-day) for each individual that will be attending the site visit to the Contracting Authority by e-mail at amalia.maquiling@pwgsc.gc.ca or by facsimile at (819) 956-3600 no later than Thursday, August 9, 2012 at 3:00 pm.

Bidders will be required to sign an attendance form at the beginning of the site visit. Failure to do so will render the bidder's proposal non-responsive.

It is mandatory that the bidders wear safety footwear, hard hat and safety glasses for the site visit. Bidders who are not equipped as described will not be permitted to attend the site visit.

Bidders who do not attend or send a representative will not be given an alternative appointment and their bids will be rejected as non-compliant. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

Period of the Contract

The period of any resulting Contract will be for five (5) years.

Security Requirement (before award of a contract) Consult the Canadian Industrial Security Directorate (CISD) Website for more information.

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). 2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, and all others must have a valid SITE ACCESS clearance required, granted or approved by the Canadian Industrial Security Directorate, Public Works and Government Services Canada. 3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. 4. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex B. (b) Industrial Security Manual (Latest Edition).

Basis of Selection

The Crown will issue a contract to the Bidder meeting all mandatory criteria and with the lowest evaluated price.

Enquiries

All enquiries regarding this requirement must be submitted in writing to the Contracting Authority: Maquiling, Amalia Fax No. - (819) 956-3600 E-mail - amalia.maquiling@tpsgc-pwgsc.gc.ca Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.